Leading Effective Meetings

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Corey Bonnema
2010 Quality Fair

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Leading Effective Meetings

  1. 1. Welcome to Leading Effective Meetings How to Make Them for More Fruitful
  2. 2. Fact #1 - Meetings Perpetuate Culture Office of HumanResources
  3. 3. Fact #2 - Many Meetings Are Boring Office of HumanResources
  4. 4. Fact #3 – Many Meetings Aren’t Very Productive Office of HumanResources
  5. 5. Presentation Objectives  Recognize opportunities for making meetings more interesting, engaging and productive  Demonstrate understanding of P.A.L. framework for meeting facilitation Office of HumanResources
  6. 6. Meeting Assessment  Are you meeting for the right length of time?  Are you covering the right things?  Are the right people involved?  Are participants being held accountable?  Are you having fun? Office of HumanResources
  7. 7. The P.A.L. System  Purpose  Agenda  Logistics Office of HumanResources
  8. 8. Purpose  Establish ground rules  Label agenda topics  Status: to update or inform  Decision: to make a decision or reach consensus  Discussion: to plan, generate alternatives, examine directions, or evaluate options.  Plan to use a “parking lot” Office of HumanResources
  9. 9. Agenda  Have one  Helps finalize attendee list  Use it to record notes on decisions or discussions  Can be used to keep track of assignments made  Send notes soon after Office of HumanResources
  10. 10. Office of HumanResources
  11. 11. Logistics  Look at location in advance  Consider the best time to hold meeting  Assign important roles  Facilitator  Note Taker  Timekeeper Office of HumanResources
  12. 12. Making Meetings More Interesting/Engaging Add The Fun Factor  Add icebreakers or fun activities as agenda items  Have someone act as an “fun” ambassador  Have theme meetings  Use existing holidays, celebrations or events as inspiration Mix It Up  Reduce the number or declare “meeting free days”  Occasionally toss out agendas and do something completely different (go to a museum, get ice cream, etc.)  Change the scenery (have “walking” meetings, hold them in Coffman Union, etc.) Office of HumanResources
  13. 13. Making Meetings More Interesting/Engaging Present Things Differently  Bring in guest speakers  Look for other ways to give updates (role plays, skits, etc.)  Frequently assess their effectiveness Office of HumanResources

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