Biogas project report

Project Handbook
Biogas Powerplant Project
Project Handbook
Version 1.0
Project Manager: Carsten
Group Members:
Ujjwal Kumar Joshi

Project Handbook
Contents
1. Short description of project
2. Project assignment
3. Plan of objectives
4. Description of pre- and post-project phase
5. Project environment analysis
6. Connection between the project, other projects and the organization’s strategy
7. Project organization chart
8. Work breakdown structure (WBS)
9. Project work-package specifications
10. Project responsibility matrix
11. Milestone plan
12. Project bar chart
13. Personnel planning
14. Project cost plan

Project Handbook
1. Short description of project
The production of biogas and the conversion into electricity is subsidized in Germany via the EEG law.
This allowed the construction of biogas power plants with up to 500 kW electrical powers as
agricultural facilities in the farms.
The biogas power plant project is planned to be implemented within a farm in the Westphalian
countryside. This farm produces piglets (young pigs) which are produced by hosting around 400 sows
(mother pigs). The pigs produced also 2000 cbm of waste, in which it must be stored to be used as
fuel for producing heating and electricity.
The biogas power plant will use the liquid waste to produce methane gas for heating of the farm. The
power plant also need apart from biogas, energy from crops like corn or grass. Electricity will also be
produced from the power plant, which will be sold to local energy provider for fixed price and have a
guaranteed price by law for the next 20 years. The project is intended to produce electricity in 2009.
The prerequisite for the permit to build the power plant is that there must be an agreed contract
with local farmers to purchase energy crops over 5 years. After the prerequisite is fulfilled, the power
plant construction can be started, in which it consisted of 3 main building blocks which is crop silo,
block power and heat plant, fermentation and waste facilities. Biogas will be produced 3-4 weeks
after starting to feed the fermentation pots.
The project is planned to be finished at the end 2009 so that the goal to produce electricity can be
achieved.

Project Handbook
2. Project Assignment
Project Assignment
project start event:
Contracts with local farmers are secured
project start date:
24-08-2009
project end event:
Production of biogas energy
project end date:
31-12-2009
project objectives:
 Process waste and crops to produce
electricity and heating (biogas energy)
 Constructing silo & weighing machine
 Constructing block heat & power plant
 Constructing fermentation & waste
facilities
non-objectives:
 Securing contract with local farmers
 Selling of electricity
main tasks (project phases):
 Project management
 Project setup
 Silo & weighing machine
 Block heat & power plant
 Fermentation & waste facilities
 Production (one time test production)
 Review & sign off
project resources and costs:
Resource/cost type unit cost (euro)
 Silo
 Weighing Machine
 Trafo
 Block heat and power
plant
 Auxiliary heating
facility
 Fermentation facilities
 Ground movement +
traffic areas
 Small building
 Crops harvest
 Materials, bio diesel,
oil
TOTAL
200,000
30,000
50,000
200,000
25,000
800,000
100,000
30,000
150,000
10,000
1,595,000
project owner:
Daniel and Anton
project manager:
Carsten
project team:
 Marco (Planner)
 Axel (Project Manager Ground Work)
 Willi (Project Manager Silo)
 Sven (Project Manager Fermenter + Block
Power and Heat Plant)
 Hans (Project Manager Trafo)
 Gerd (Project Manager Weighing Machine)
project coach:
……………………………………………………… …………………………………………………………..
Carsten (project manager) Daniel and Anton (project owners)

Project Handbook
3. Plan of objectives
Plan of goals
(objectives, non-objectives)
Current Objectives Adjusted Objectives as of (date)
Main objectives
Additional
objectives
 Process waste and crops to produce
electricity and heating (biogas
energy)
 Constructing silo & weighing
machine
 Constructing block heat & power
plant
 Constructing fermentation & waste
facilities
Non objectives  Securing contract with local farmers
 Selling of electricity

Project Handbook
4. Description of pre- and post-project phase
description of pre- and post
project phase
1) pre project phase
What triggered the project?
 EEG law forced the states in Germany to construct Bio gas power plants as agricultural facilities in
farms
 The need to use the liquid waste for better use
 To generate the cheaper electricity
Relevant decisions, events
 Decision to do the project in a farm in the westphalian countryside
Relevant documents
 Contract with local farmers (prerequisite for starting the project)
 Project planning documentations
2) post project phase
What will happen after the project has ended?
 Control the flow of resources needed to produce the biogas
 Secure more contracts with local farmers
Use of experiences
 The team will focus long term on Biogas projects
 The team can apply their experiences in other states and countries
 The resulting action plan from the lessons learned review will be executed
Relevant documents
 Project manual
 Review documentations

Project Handbook
5. Project environment analysis
Project environment analysis
Project environment table
Environment Relationship Evaluation Activity Responsible Date
Project
Owners
(Daniel &
Anton)
Customer
(Positive)
Expect and desire
project success
Project start &
closure
(WBS 1.1.2
WBS 1.1.6)
Biogas
production
(WBS 1.6)
Reviews
(WBS 1.7)
PM (Carsten) 24.08.09-
01.09.09
30.12.09
17.11.09-
29.12.09
01.12.09-
29.12.09
Projects
managers
(Axel, Willi,
Sven, Hans,
Gerd)
Executes the
project
phases
(Positive)
Motivated to
achieve their
success with
responsibility and
accountability
Execution of
the project
(WBS 1.2-1.7)
PM (Carsten)
Projects
managers (Axel,
Willi, Sven,
Hans, Gerd)
24.08.09-
29.12.09
Biogas powerplant
project
Overall project
manager
(Carsten)
Project owners
(Daniel & Anton)
Project managers
Planner
(Marco)
Farmer & main user
(Stefan)
Bank contact
(Bernd)
Other farmers
(Josef & Armin)
Public authorities
(Markus)
+ : Positive influence
- : Negative influence
+
+
+
+
+
-
-
+
External
Internal

Project Handbook
Farmer &
main user
(Stefan)
Farm owner
(Positive)
Gain access to
renewable energy
to reduce costs
Biogas
production
(WBS 1.6.2)
Review
(WBS 1.7)
28.12.09
01.12.09-
31.12.09
Public
authorities
(Markus)
Grant
permits
(Negative)
Make sure the
requirements to
start the project
are met
Project
management
(WBS 1.1)
31.12.09
Other
farmers
(Josef &
Armin)
Supply crops
for making
biogas
(Positive)
Gain access to
renewable energy
Biogas
production
(WBS 1.6.2)
28.12.09
Bank contact
(Bernd)
Help finance
the project
(Negative)
Discussion of
possibility for
project funding
Project
management
(WBS 1.1)
31.12.09
Planner
(Marco)
Develop plan
for the
project
(Positive)
Develop strategic
plan to support
the overall
execution of the
project
Project
management
(WBS 1.1)
31.12.09

Project Handbook
6. Connection between project, other projects and the organization’s strategy
connection between the project and other projects
Project Relationship Evaluation Activity Responsible Date
connection between the project and organization’s strategy
Strategy of the
organization
Description of the relationship
Improve the usage of
renewable energy in
Germany
Reduce the usage of fossil fuel and CO2 level in Germany
Address the farmers in
Westphalia countryside
Give them the possibility to process the waste to another form of
process and gain some income from it

Project Handbook
(project support)
Project Organization
7. Project organization chart
Project Managers
(project execution)
Carsten
(Project
Manager)
Axel
(Ground
Work)
Gerd
(Weighing
Machine)
Hans
(Trafo)
Sven
(Fermenter +
Block Power +
Heat Plant)
Willi
(Silo)
Bernd
(Bank
Contact)
Josef &
Armin
(Other
Farmers)
Markus
(Public
Authorities)
Daniel &
Anton
(Project
Owners)
Marco
(Planner)
Stefan
(Farmer &
Main
User)

Project Handbook
1. Biogas
powerplant project
1.1 PM 1.2 Project setup
1.3 Silo & weighing
machine
1.4 Block heat &
power plant
1.5 Fermentation &
waste facilities
1.6 Production
1.7 Review & sign
off
1.1.1 Project started
1.1.2 Project start
activity
1.1.3 Project
coordination
1.1.4 Project controlling
1.1.5 Project marketing
1.1.6 Project closure
1.1.7 Project end
1.2.1 Hire human
resources
1.2.2 Purchase
materials
1.2.3 Setup
done
1.3.1 Concrete walls
1.3.2 Waste water
system
1.3.3 Traffic area 1
1.3.4 Asphalt
1.3.5 Weighing
machine
1.3.7 Silo finished
1.3.6 Traffic area 2
1.4.1 Trafo
1.4.2 Heating facility
1.4.3 Facilities
finished
1.5.1 Ground
movement
1.5.2 Floor
1.5.3 Walls
1.5.4 Roof + isolation
1.5.5 Equipment
1.5.7 Facilities
finished
1.5.6 Small building
1.6.3 Production
finished
1.6.1 Heating the pots 1.7.1 Unit performance
review
1.7.2 Electricity
production review
1.7.3 Technical review
1.7.4 Documentation
1.7.5 Sign off
1.7.6 Review & sign off
done
1.6.2 Producing biogas
energy
8. Work breakdown structure (WBS)

Project Handbook
9. Project work-package specifications
Project work-package specifications
WBS 1.5.1,
ground movement
Content
 Digging holes for fermentation pots
 Lowering the whole fermentation facility 3m below surface
 Surrounding the whole area with a 2,5m high rampart
Non-content
Doing ground movement for areas other than the fermentation pots
Results
Ground are finished and ready to be constructed on
Progress measure
Work on fermentation pots can start
WBS 1.5.6,
Small building
Content
 Building small building
 Installation of pump and control electronics
Non-content
Building the fermentation pots
Results
Pumps and control electronics are installed
Progress measure
Pumps and control electronics functions properly with the
fermentation pots
WBS 1.6.1,
Heating the pots
Content
Heating up the pots to 38°C
Non-content
Collection of crops and wastes
Results
The pots are heated
Progress measure
Crops and wastes can be started to be fed to the pots

Project Handbook
10. Project responsibility matrix
project responsibility matrix
Roles
WBS-code & WP-title
(ProjectOwners)
DanielandAnton
(OverallProjectManager)Carsten
(Planner)Marco
(ProjectManagerGroundWork)Axel
(ProjectManagerSilo)Willi
(ProjectManagerFermenter+Block
PowerandHeatPlant)Sven
ProjectManagerTrafo)Hans
(ProjectManagerWeighingMachine)
Gerd
1.1 Project management
1.1.2 Project start activity I R I I I I I I
1.1.3 Project coordination R C
1.1.4 Project controlling R C
1.1.5 Project marketing R C
1.1.6 Project closure I R I I I I I I
1.2 Project setup
1.2.1 Hire human resources R C C C C C C
1.2.2 Purchase materials R C C C C C C
1.3 Silo & weighing machine
1.3.1 Concrete walls I R
1.3.2 Waste water system I R
1.3.3 Traffic area 1 I R
1.3.4 Asphalt I R
1.3.5 Weighing machine I I R
1.3.6 Traffic area 2 I R
1.4 Block heat & power plant
1.4.1 Trafo I I R
1.4.2 Heating facility I R
1.5 Fermentation & waste
facilities
1.5.1 Ground movement I R I
1.5.2 Floor I R
1.5.3 Walls I R
1.5.4 Roof + isolation I R
1.5.5 Equipment I R
1.5.6 Small building I R

Project Handbook
Informations:
R: Responsible
C: Contribution
I: Information
D: Decision
1.6 Production
1.6.1 Heating the pots I R I I I I I I
1.6.2 Producing biogas energy I R I I I I I I
1.7 Review & sign off
1.7.1 Unit performance review I R
1.7.2 Electricity production
review
I R
1.7.3 Technical review I R
1.7.4 Documentation I R
1.7.5 Signoff R I

Project Handbook
11. Milestone plan
Project milestone plan
WBS
code
Milestone Plan date Revised date Actual date
1.1.1 Project started 24.08.09
1.1.7 Project end 31.12.09
1.2.3 Setup done 31.08.09
1.3.7 Silo finished 29.09.09
1.4.3 Facilities finished 28.10.09
1.5.7 Facilities finished 01.12.09
1.6.3 Production finished 29.12.09
1.7.6 Review and sign off done 31.12.09

Project Handbook
12. Project bar chart

Project Handbook
13. Personnel planning
personnel planning
WBS code phase /
work
package
resource
type
base plan
person
days
revised
plan
person
days
actuals
person
days
deviation
person
days
1.1.2 Project Start
Activity
7
1.1.3 Project
Coordination
21
1.1.4 Project
Controlling
28
1.1.5 Project
Marketing
28
1.1.6 Project Closure 1
1.1 Project
management
85
1.2.1 Hire human
resources
5

Project Handbook
1.2.2 Purchase
materials
5
1.2 Project setup 10
1.3.1 Concrete walls 5
1.3.2 Waste water
system
5
1.3.3 Traffic area 1 5
1.3.4 Asphalt 5
1.3.5 Weighing
machine
5
1.3.6 Traffic area 2 5
1.3 Silo &
weighing
machine
30
1.4.1 Trafo 5

Project Handbook
1.4.2 Heating facility 8
1.4 Block heat &
power plant
13
1.5.1 Ground
movement
5
1.5.2 Floor 5
1.5.3 Walls 5
1.5.4 Roof + isolation 5
1.5.5 Equipment 5
1.5.6 Small building 7.5
1.5 Fermentation
& waste
facilities
32.5
1.6.1 Heating the
pots
5

Project Handbook
1.6.2 Producing
biogas energy
5
1.6 Production 10
1.7.1 Unit
performance
review
5
1.7.2 Electricity
production
review
1
1.7.3 Technical
review
5
1.7.4 Documentation 5.5
1.7.5 Signoff 1
1.7 Review & sign
off
17.5

Project Handbook
14. Project cost plan
project cost plan
WBS-code,
project
work
package
cost type base
plan
cost
revised
plan cost
€
actuals
cost
€
cost
deviation
€
Phase 1 personnel (150
EUR / man
day)
12,750
Material
external services
Other
Total PM 12,750
EUR / man
day)
1500
Material

Project Handbook
external services
Other
Total Project
setup
1,500
EUR / man
day)
4500
material 230,000
external services
other
Total Silo &
weighting
machine
234,500
EUR / man
day)
1,950
material 1,075,000

Project Handbook
external services
other
Total Block
heat & power
plant
1,076,950
EUR / man
day)
4,875
material 130,000
external services
other
Total Fermentation
& waste facilities
134,875
EUR / man
day)
1,500
material 160,000

Project Handbook
external services
other
Total
Production
161,500
EUR / man
day)
2,625
material
external services
other
Total Review &
sign off
2,625
Total cost 1,624,700

Biogas project report

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Biogas project report