Calendar for In-school coaches of CCS

1. 2017-2018 PBIS COACHES CALENDAR

2. • KICK-OFF>>>
Provide guidelines of teaching
school-wide rules and
expectations to teachers
• REVIEW>>>
Priorities and Action Plan from
End of Year data review with
team
• ORIENT>>>
Provide new teacher and new
student orientation regarding
PBIS
• POST>>>
Expectation posters and/or
inspect previously posted
expectations for wear and tear
Administrators Tips
Promote PBIS at Open House or PTO meetings
Plan PBIS kickoff for staff, students and parents
Survey parents for volunteer contributions to support PBIS
Identify & contact business partners and community
resources
Organize a PBIS update for district meetings

3. AUGUST
Coaching Responsibilities
•Review and to teach rules and expectations
daily for at least the first ten school days
•Update school contact information for PBIS
teams
•Schedule monthly PBIS meetings for the year
and email to torylawrence@ccs.k12.nc.us

4. Coaches Tips
Schedule PBIS Team Meetings
and put on master calendar. At
least 9 meetings required to
meet Recognition Criteria
Meet with principal and schedule
a data sharing meeting
Schedule training or meeting for
support staff (i.e. bus drivers,
cafeteria, etc.)
Ensure each teacher understands
how expectations are going to be
taught and/or reviewed
Finalize student recognition and
discipline plans and guidelines
Host a staff meeting to discuss
implementation guidelines for
this school year
Video production or showing to
students
August 2017
Monday Tuesday Wednesday Thursday Friday
1 2 3 4
7 8 9 10 11
14 15 16 17 18
21 22 23 24
Coaches’
Kickoff
8:30-11
operations
25
28 29 30 31

5. September
Coaching Responsibilities
•Plan how new students and staff through the
year will be taught school-wide expectations
and procedures
•Review last year’s ODR data as a team and
with staff
•Begin action planning for the year

6. September
1
• Provide new teacher/student orientation regarding PBIS
2
• Ensure that team evaluates and continues Action Plan from previous year
3
• Reflect on your coaching last year and plan toward personal goals for PBIS
4
• Hold Tier 2 Student Support meetings separately or as a part of monthly meeting
• These meetings are to identify students that would benefit from small group
interventions beyond what universal school-wide interventions provide

7. Coaches Tips
* Create email
distribution list for PBIS
team
* Plan for school
communication to
disseminate information
from team meetings
* Make plans to attend
district coaches meeting
* Review TFI protocol
Administrative
Tips
* Include PBIS
expectations in parent
newsletter, and student
handbook
* Work with district and
community for school-
wide acknowledgment
system
* Begin morning or
afternoon
announcements
supporting PBIS character
traits
September 2017
Monday Tuesday Wednesday Thursday Friday
1
Team meeting dates
due
4 Labor Day 5 6 7 8
11 12 13 14 15
18 19 20 21 22
25 26 27 28
District Coaches’
Meeting
3:15 @ JW Coon
29

8. October
Coaching Responsibilities
• First Discipline Data Summary (DDS) will be
sent to coach and principal during the 1st
week of the month
•TFI walkthroughs and TFI inventory meetings
will begin. Prepare for your assessment by
reviewing the TFI manual
• Self Assessment Survey (SAS) is to be
completed this month

9. October
• Address End of Year concerns and
recommendations from the SET evaluation.
• Evaluate needs for professional development
contact Tory Lawrence if PD assistance is needed
• Share discipline data with all staff
– Negotiate tasks, as needed.
• Begin this year’s PBIS Action Plan

10. Coaches Tips
Review data prior to team meeting
Prepare a calendar with PBIS
assemblies and celebrations
Provide self-assessment survey link
to all staff
Prepare for TFI meeting
Administrative Tips
Make time at staff meetings to
discuss the continuum of support
for students in the classroom
Recognize staff for PBIS efforts
Positively acknowledge students
who have demonstrated improved
behavior
Add a spot on the school website to
promote PBIS
Display the expectations on your
website!
October 2017
Monday Tuesday Wednesday Thursday Friday
2
Self assessment
survey opens
3 4 5 6
9 10 11 12 13
16 17 18 19 20
23 24
District Coaches’
Meeting
3:15 @ JW Coon
25 26 27
31
Self-assessment
survey closes

11. November
• * Review results of self-assessment survey with the team
• * Address concerns in action plan
• * TFI walk through and meetings continue
• * Once you get your TFI results, finalize action plans for
• December submission

12. Coaches Tips
•Utilize TIPS meeting agenda
format and protocols
•Review data from SAS and
TFI
•Create a bulletin board of
PBIS communications and
updates
Administrative
Tips
•Make time at staff meeting
to discuss discipline data
•Schedule meeting with PBIS
Coach to review Big 5 data
on discipline
•Identify hot spots or
behavioral interventions
that need attention
•Talk with teachers to
evaluate effectiveness of
PBIS
November 2017
Monday Tuesday Wednesday Thursday Friday
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21 22 23
Thanksgiving Day
24
27 28 29 30
District Coaches’
Meeting
3:15 @ JW Coon

13. December
Problem-Solving:
• Identify what problems are occurring?
• Hypothesize why it might be occurring?
• Identify solutions.
• Implement new solutions or plans.
• Evaluate effectiveness by looking at data
• Finalize Action plan and submit to DPI data
site

14. Coaches Tips
Review “Big 5” data and begin
problem-solving
Plan to reteach and reinforce
expectations in January
Submit Action Plan to the
DPI data management site
Administrative Tips
Positively acknowledge your
PBIS Coach for support given!
Make a positive phone call
home to students who have
shown improved behavior and
academic achievement
Meet with PBIS Coach to
discuss possible booster
session for faculty and staff
Problem Solve with PBIS team
on possible changes that need
to occur after the new year
December 2017
Monday Tuesday Wednesday Thursday Friday
1
4 5 6 7 8
11 12
District Coaches’
Meeting
3:15 @ JW Coon
13 14 15
18 19 20 21 22
25 26 27 28 29

15. January
Review 1st semester summative data
• Discipline data (mid-year), alternative school placements, and Tier 2?
Supplemental Intervention referral information. Negotiate tasks as
needed
Hold booster session with faculty and students
reminding them of the school expectations in
problematic areas.
• Consider role plays, skits, or videos – make it fun!
Consider having school staff complete a second Self-
Assessment Survey
Consider if your school should complete a second TFI for
the year

16. Coaches Tips
•Utilize TIPS meeting
agenda format and
protocols
•Hold Booster Session of
expectations for faculty
and students
Administrative
Tips
•Make time at staff
meeting to discuss
discipline data
•Schedule meeting with
PBIS Coach to review Big 5
data on discipline
•Identify hot spots or
behavioral interventions
that need attention
•Talk with teachers to
evaluate effectiveness of
PBIS
January 2018
Monday Tuesday Wednesday Thursday Friday
1 2
Action Plans Due
3 4 5
8 9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30
District Coaches’
Meeting
3:15 @ JW Coon
31

17. February
• Prepare for the Scheduling of SET
visits.
• Continue with Tier 2 and Tier 3
Student Support Team meetings
•Share discipline data with all
faculty and staff after new year
booster session
•Complete applications for District
PBIS awards

18. Coaches Tips
Review recognition system and
refresh if needed (look closely at
upper grade level)
Visit NC PBIS and National PBIS
websites/wikispace for news and
information
Administrative Tips
Positively acknowledge your
PBIS Coach for support given!
Consider budgets for PBIS for
2017-2018 (incentives, etc.)
Recognize staff for
implementation of PBIS
Continue Tier 2 and Tier 3
Student Support team
meetings
February 2018
Monday Tuesday Wednesday Thursday Friday
1 2
5 6 7 8 9
12 13 14 15
Applications for
district PBIS awards
are due
16
19 20 21 22 23
26 27
District Coaches’
Meeting
3:15 @ JW Coon
28

19. March
• SET visits begin
• Look at all tools that provide PBIS data and
review and update Action Plan
• Begin planning for future PBIS module or
refresher training needs

20. Coaches Tips
•Utilize TIPS meeting agenda format and protocols
•Hold Booster Session of expectations for faculty and students
•Update bulletin board of PBIS communications and updates
Administrative Tips
•Make time at staff meeting to discuss discipline data
•Schedule meeting with PBIS Coach to review Big 5 data on discipline
•Identify hot spots or behavioral interventions that need attention
•Plan for your interview during the SET
March 2018
Monday Tuesday Wednesday Thursday Friday
1 2
5 6 7 8 9
12 13 14 15 16
19 20 21 22
District Coaches’
Meeting
3:15 @ JW Coon
23
26 27 28 29 30

21. April
• SET visits continue
• Review transition routines and expectations with
students to prepare for appropriate behavior
during testing periods
• Begin planning an end of year celebration

22. Coaches Tips
Review SET results with team
Boost your team with positives
to keep the momentum going
Plan end of year schoolwide
celebration for faculty and
students
Administrative Tips
Implement booster activities
for staff and students after
Spring Break
Consider budgets for PBIS for
2017-2018 (incentives, etc.)
Celebrate successes!
Continue Tier 2 and Tier 3
Student Support team
meetings
April 2018
Monday Tuesday Wednesday Thursday Friday
2 3 4 5 6
9 10 11 12 13
16 17 18 19 20
23 24 25 26
District Coaches’
Meeting
3:15 @ JW Coon
27
30

23. May
• Celebrate all success large
and small!
• Recognize students for their
hard work
• Recognize staff for their
achievements with students
• Conduct end of year PBIS
survey with staff, students
and parents
• Begin or continue PBIS
Recognition Application
• Watch for the data of PBIS
district recognition

24. Coaches Tips
•Complete Recognition
Application and submit data
•Visit national, state and
district PBIS
websites/wikispaces for
updates and info
•Conduct an end of year
celebration!
Administrative Tips
•Plan a PBIS celebration
•Conduct End of Year Review
meeting with PBIS team
*Assist PBIS team with
applying for recognition
May 2018
Monday Tuesday Wednesday Thursday Friday
1 2 3 4
7 8 9 10 11
14 15
District Coaches’
Meeting
3:15 @ JW Coon
16 17 18
21 22 23 24 25
28 29 30 31

25. June
• Celebrate! Celebrate!
• Job well done!
• Reflect on what went well.
• Relax – After completing Recognition Application

26. Coaches Tips
Complete PBIS Recognition
Application – Due June 13th
Review Action Plan for next
school year
Administrative Tips
Review and sign PBIS
Recognition Application on NC
PBIS Data Management System
Consider budgets for PBIS for
2016-17 (incentives, training,
etc.)
Celebrate successes!
Design next year’s schedule to
include behavioral instruction
June 2018
Monday Tuesday Wednesday Thursday Friday
1
Recognition
application due
Green ribbon &
Model
4 5 6 7 8
Exemplar
applications due
11 12 13 14 15
18 19 20 21 22
25 26 27 28 29