District and school level PBIS coaching

1. Coaching PBIS

2. Agenda
The Coaching Model 9am- 10:15
• Learning the Art of Coaching
• The 5 C’s of Coaching
• Characteristics of a Good
Coach
Break 10:15- 10:30
PBIS District Level Coaching 10:30
– 12:00
• Example District Framework
• District Coaching
Responsibilities
• Coaching Assessment
• District Coaching Scenarios
Lunch on your own Noon –
1:00pm
PBIS School Level Coaching
1:00pm – 3:00
• In-school Coaching
Responsibilities
• Coaching Assessment
Break 2:00- 2:15
• School Level Coaching
Scenarios
Wrap up & Questions 3:00 – 3:30

3. Expectations
Be Responsible
▪ Be an active participant
Be Respectful
▪ Use professional cell phone etiquette
▪ Listen attentively to others
▪ Limit side-bar conversations
Be Kind
▪ Participate in activities
▪ Listen and respond to others’ ideas appropriately

4. Attention Signal
Trainer will raise a hand.
Each participant will:
▪ Quickly finish the thought/comment.
▪ Raise a hand.
▪ Wait quietly while the trainer observes for 100%
participation.

5. Coaching Basics

7. 5 C’s of
Coaching
PBIS
Critical features (research, implementation and
assessment knowledge)
Competency (skills and attitude needed to
successfully apply the critical features of PBIS)
Contextualization (connecting critical features of
PBIS to the school setting & linking to other school-based
programs)
Celebrations (acknowledge progress & improvements
in implementing the critical features of PBIS )
Correction (address errors in implementing the critical
features of PBIS)

8. Characteristics of a Good Coach
Coaching Skills
▪ Understands the learning styles of adult learners
▪ Diagnoses school & teacher needs & then aligns support
▪ Listens carefully & communicates effectively
▪ Uses effective questioning skills
▪ Self reflects often
Adapted from
Coaching Matters by Killon,
Harrison, Bryan, & Clifton

9. Characteristics of a Good Coach
Relationship Skills
▪ Builds relationships with others
▪ Wants to be a part of a team
▪ Fosters trust
▪ Works effectively with teachers & administrators
▪ Has patience with peers and leaders Adapted from
Coaching Matters by Killon,
Harrison, Bryan, & Clifton

10. Characteristics of a Good Coach
Leadership Skills
▪ Stays informed on best practices
▪ Engages others in constructing plans for improvement
▪ Fosters a productive culture
▪ Communicates a common vision & goals for achievement
▪ Uses data to make decisions Adapted from
Coaching Matters by Killon,
Harrison, Bryan, & Clifton

11. Group Discussion
Describe a personal
coaching experience

12. Coaching PBIS
District Level

13. District Coaches Provide Support to Schools
Support sustainability and accountability of PBIS in schools
Use of District Action Planning to ensure fidelity of implementation
Provide behavioral knowledge & build behavioral capacity
Provide a link between schools and the Regional Coordinator
Ongoing communication with key stakeholders (admin, staff, families)
Report Mid-Year and End-Year evaluations
Transition schools to ‘Model/Exemplary School’ status

14. Responsibilities of the District PBIS Coach
▪ Coordinate with Regional Coordinator
▪ Attend PBIS regional meetings and training.
▪ Facilitate monthly team meetings for In-school Coaches.
▪ Assist district & schools PBIS with using and understanding behavioral
data.
▪ Stay informed about national PBIS research.
▪ Coordinate completion of PBIS assessments for the district
▪ Manage district action plan.
▪ Problem solve and ensure fidelity of PBIS implementation in the district.
▪ Ensure “growth” of schools

15. Example

16. District Coaching
Common Challenges
▪ Diverse roles of In-School Coaches
▪ Understanding of the coaching role
▪ Leadership & coaching experience
▪ Principal's view of coaching role
▪ Change in principals
▪ Different In-School Coach from year to year

17. Group Activity

18. Supporting In-School Coaches -
Monthly District Meetings
▪ Keeps coaches updated & engaged
▪ Allows coaches to network
▪ Provides time for professional development sessions
▪ Opportunities to learn from the experience of others
▪ Fosters support and relationship building
▪ Models coaching in action

19. Meeting Foundations
Keys to a Successful Meeting
▪ Organization
▪ Data
▪ Logical Agenda
▪ Plan for all attending (include information relevant to elementary and secondary
schools)
▪ Identify district concerns & build comprehensive solutions that “fit”
▪ Review fidelity and impact regularly
▪ Allow time for schools to network and learn from one another

20. Meeting Foundations
Elements of a Successful Meeting
Predictability Participation Accountability Communication

21. Group Activity

22. Supporting In-School Coaches-
Multiple Digital Supports
▪ Edmodo
▪ Video conferences
▪ Instructional videos
▪ TACKK
▪ Google sites
https://tackk.com/h6gzuw
https://tackk.com/kmullv

23. Developing Coaching Skills
Assess PBIS coaching skills
• PBIS In-school Coach assessment
• Assess personal strengths
http://richardstep.com/richardstep-strengths-
weaknesses-aptitude-test/free-aptitude-test-find-
your-strengths-weaknesses-online-version/
Provide Coaching instruction
• Dedicated time to discuss & strengthen skills
• Research-based methods

24. Coaching PBIS
School Level

25. In-school Coaches Provide Support to the
PBIS Team
Support sustainability and accountability of the team
Use the Team Action Plan to ensure fidelity of implementation
Provide behavioral knowledge and build behavioral capacity
Provide a link between the team and the District Coordinator
Ongoing communication with key stakeholders (admin, staff, families)
Report Mid-Year and End-Year evaluations
Transition schools to ‘Model/Exemplary School’ status

26. Responsibilities of the In-school Coach
▪ Coordinate with LEA Coordinator
▪ Attend PBIS coach meetings and training.
▪ Facilitate monthly team meetings for your school.
▪ Assist school PBIS team with using and understanding data.
▪ Stay informed about national PBIS research.
▪ Coordinate completion of PBIS assessments
▪ Link between your school team and LEA Coach & Coordinator.
▪ Manage school action plan.
▪ Problem solve and ensure fidelity of PBIS implementation with the school team.

27. Meeting Foundations
Keys to a Successful Meeting
▪ Organization
▪ Data
▪ Logical Agenda
▪ Define problems with precision
▪ Build comprehensive solutions that “fit”
▪ Add action plans for all solutions
▪ Review fidelity and impact regularly
▪ Adapt solutions in response to data

28. Meeting Foundations
Elements of a Successful Meeting
Predictability Participation Accountability Communication

29. Meeting Foundations
Elements of a Successful Meeting
1. Predictability
- Defined roles, responsibilities and expectations for the meeting
- Start and end on time (if meeting needs to be extended, all members agree)
- Agenda is used to guide meeting topics
- Data are reviewed in first five minutes of the meeting
- Next meeting is scheduled
2. Participation
- 75% of team members are present and engaged in topic(s)
- Decision makers are present when needed

30. Meeting Foundations
Elements of a Successful Meeting
3. Accountability
- - Facilitator, Minute Taker and Data Analyst come prepared and complete
- responsibilities during the meeting
- System is used for monitoring progress of implemented solutions (review
- previous meeting minutes, goal setting)
- System is used for documenting decisions
- Efforts are making a difference in the lives of children/students
4. Communication
- - All regular team members (absent or present) able to access meeting minutes
- within 24 hours
- Team members commit to practice norms/agreements

32. Group Activity

33. In-school Coaching-
Supporting the School
Communication
with
administration
Leading the
PBIS team
Addressing
faculty needs
Staying
updated on
PBIS
implementation
Addressing
student needs
Attend district
meetings
Attend training
opportunities
Online Resources
Data Discussions
Provide updates
from district
Action plan
Utilize team
member strengths
Monthly meetings
Communication
between meetings
Providing updates
Building support
systems
Providing training
Building support
systems
Data tracking
Obtaining student
input

34. In-school Coaching-
Supporting the Classroom
What’s happening in
the classroom?
How do you handle
classroom issues ?
What are teachers
saying ?
Self-assessment survey
data
Gathering
implementation feedback
Classroom observations
Classroom checklists
Teacher training
Providing behavior support
Communicating needs with
administration

35. In-school Coaching
Common Challenges
▪ Managing professional roles
▪ Obtaining/maintaining staff buy-in
▪ Resolving problems/conflicts
▪ Obtaining/maintaining family & community involvement
▪ Maintaining the integrity of the PBIS framework from year
to year
▪ Growing and maintaining fidelity and sustainability

36. Group Activity

37. Questions

38. Thank you for your participation!
Safe travels home!