2. It’s all about the details
In Seattle at a little, old church in the heart of the city, I stood towards the front of by
the alter with the rest of the bridal party for our friend’s wedding. As I watched her walk
down the aisle, a friend turned to me and taught me to always keep an eye on the groom
as he first sees his bride. Often neglected at that moment, the groom expresses such pure
emotion! From that day forward, it has been one of my favorite moments during a wedding:
I love watching the couple see each other for the first time! The pure optimism. The sheer
bliss of knowing that this moment means that today is forever. The unique love they hold for
each other. The beauty – both inside and out – that are absolutely illuminated at that point.
It is that exact moment that is one of the most inspiring for me and the reason I continually
want to work with engaged couples week after week.
I appreciate more than ever how each wedding has such a unique love story. And, if there
is one thing I love, it is love stories. We love to hear how you met, what your shared
experiences and hobbies are, and what you hope for in the future together. It is from these
conversations that we are able to craft little details, unique to the two of you, to implement
on your wedding day. Truly, we believe in the details because details make your wedding
uniquely about you.
Jenny Bartkus
Owner
3. On Your Wedding Day
Wedding Coordination
Day of Coordination $1500 + up
Partial Planning Package $2700 + up
Full Planning Package $4000 + up
Hourly Consultation
Inspiration Board Design
Creates an inspiration board full of ideas to help determine
the best décor for your personality and venue
Customized To Do List
Sets your personalized task list to keep you on time and on
top of the planning process
Book Hotel Accommodations
Books up to three different hotel blocks
Rehearsal Day Timeline
Organizes your day with an itinerary to keep you and yours
ahead of schedule
The Bridal Bar
Budget Creation & Consultation
Determines the best budget breakdown for your wedding
and includes a personalized excel spreadsheet
Rehearsal Dinner Planning
Provides venue & menu selection, invitation & decor design
Personal Bridal Assistant
Utilizes an assistant to follow you throughout your day from
the time you are ready to start in the morning until you arrive
at the ceremony site (Maximum 8 hours)
Honeymoon Suite Decor
Tops off your night with rose petals, LED candles, &
champagne
The above à la carte services can be added to your wedding package for an additional fee.
unlimited communication
a venue walk-through
décor transportation after rehearsal
bridal party ceremony cues
preferred vendor list
oversee vendor set up
décor set up
flower dissemination
Services Include:
itinerary creation with couple
rehearsal orchestration/attendance
cue vendors for important moments
pack up all items at end of event
4. Schedule a Meeting
During our meeting, we discuss your vision for the day and where you
have the most concerns. To schedule a meeting, you can arrange to
chat on the phone, video chat, or meet for coffee.
Book our Services
In order to secure your wedding date, a signed contract and 50% down
payment in the form of a check is required ahead of time.
Let the Planning Begin
If you are hiring jpb designs strictly as your coordinator, you will hear from
us approximately two months prior to your wedding. As you make vendor
appointments, be sure to tell them you are working with jpb designs as your
wedding coordinator. Also, keep a file of copies of your finalized contracts
for us. Feel free to contact us, as we are here to help trouble shoot any
problems prior to your wedding day.
If jpb designs is your partial or full wedding planner, we will be in
touch throughout the process.
Getting Started
5. Feeling the Love
“Everything you did and helped us with was amazing, seriously. We always left your meetings
feeling so good about the wedding, and when I panicked about things, you made them okay.
You went above and beyond what anyone else did to ensure that our day was the greatest day
of our lives. My parents have said that you were, hands down, the best money spent on the
wedding!”
Laura, bride
“Thank you so much! Everything was exquisite and appeared to our guests to be effortless and
seamless. Only you and I know how much planning and work went into making it Mariella &
Criag’s perfect wedding day! The wedding flowed effortlessly and the timing was perfect—
never rushed, but no waiting around! Again, thank you!”
Ellen, MOB
“Just wanted to THANK YOU again for the amazing job you did with our wedding! Mike and I
were talking on Sunday and both agreed that you went above and beyond. You had everything
under control, and it definitely made us feel better knowing that you were ‘in charge’. We have
nothing but wonderful things to say about you! Thanks again for everything!”
Amy, bride
“Jenny and Karla were a breath of fresh air to work with. I hired them late and they quickly
came up to speed on every last detail and helped us to figure out those decisions that we
hadn’t yet made or had forgotten about. Karla adapted the schedule as needed as some things
took longer than planned. I’m not sure what I would have done without them!”
Erin, bride
6. Contact &Connect
We proudly say we have been featured in:
Brides
Wedding Sparrow
The Knot
Baltimore Bride
Baltimore Sun
United with Love
Green Bride Guide
Notably, we have won the Wedding Wire Bride’s Choice Awards,
which recognizes the top five percent of wedding professionals in their network.
Press
jpb@jpbdesigns.com 312.771.7056 www.jpbdesigns.com
7. Frequently Asked Questions
Why hire a wedding planner/coordinator?
We like to think of a wedding coordinator as an insurance policy. After months of tirelessly planning for your wedding, you want to be
able to relax on the wedding day – and have your parents relax as well. Your wedding should be a day for you and your families to
socialize and spend quality time with your guests. Having jpb designs coordinating your wedding allows you the freedom to enjoy
every last moment from one of the most special days of your lives. By having jpb designs by your side, you have a trusted advisor and
confidant working with you to help you plan your wedding. Planning a wedding generally comes at a time when you are most busy
in your lives. Whether it is house hunting, moving, job hunting, or starting new jobs, the time you spend planning a wedding can be
overwhelming. Hiring jpb designs can help with your time management as well as eliminating some tasks from your to-do list!
My venue already has an on-site coordinator, what is the value of hiring jpb designs as an independent coordinator?
Venue coordinators can be wonderful, and they will help you with items that need taken care of soley within their venue. Typically, how
jpb designs differs from an on-site coordinator is that we are the “bookends” to your wedding day. Anything that comes before or
after, in addition to your reception, we handle with ease. Prior to your wedding day, we contact your vendors, firm up details, finalize a
timeline, and assure your vendors will work cohesively as a team. Additionally, we are available to help coordinate your beauty
appointments, orchestrate the rehearsal, facilitate guest transportation, and cue the bridal party for the ceremony – to name a few
tasks we perform. We provide a consistency throughout the day. It’s nice to have this seamlessness with a wedding coordinator who
has the “whole picture” in mind.
When should I hire jpb designs?
Because we have worked hard to find professional, talented vendors and we love to recommend them to our couples! It is a definite
benefit to seek out jpb designs early in your planning process, whether you are interested in wedding coordination or more.
However, if you find you are much closer to your wedding date and suddenly see the need for hiring a coordinator, we can easily get
all the details together in order to help take the stress off you and your family for a relaxed, enjoyable wedding day.
Can I get advice from jpb designs without choosing the full planning option?
Absolutely! In addition to our coordination package, we also offer an a la carte menu, which includes hourly consulting and design
services, among other offerings. Additionally, we have no problem helping you with the occasional question. In fact, it helps
troubleshoot any problems that could potentially arise on the wedding day.
Does jpb designs accept commissions/kickbacks from other vendors?
No. We don’t feel comfortable with this, and thus, we don’t accept any. If offered, we will ask the vendor to credit that dollar amount
straight to our client instead.
9. 740 Edinburgh Court
Inverness, IL 60010
312.771.7056
www.jpbdesigns.com
Client Names _____________________________________________________
Address __________________________________________________________
Phone ___________________________________________________________
Email ____________________________________________________________
Event Date _________ Event Time _____ Event Location/s _______________
Wedding Coordination $1500
Wedding Planning (partial/full) _______
Customized Proposal _______
Travel Extras _______
Total Cost _______
Less Deposit (50%) _______
Paid in Full Discount (-$150) _______
Balance Due (1 month prior to wedding) _______
Client _______________ Client _______________ Coordinator _______________ Owner_____________ Date __________
This Agreement is subject to all the terms and conditions appearing on both Agreement pages.
The parties have read both Agreement pages, agree to all its terms, and acknowledge receipt of a complete copy of the Agreement signed by both parties.
Each person signing as Client below shall be fully responsible for ensuring that full payment is made pursuant to the terms of the Agreement.
Make checks payable to
Every Little Detail Event Planning, LLC.
Agreement
Terms and Conditions
Exclusive Coordinator. Jpb designs (“Coordinator”) shall be the exclusive wedding coordinator retained by the Client for the purpose of orchestrating the wedding event.
Deposit and Payments. The Client shall make Deposit in the amount of 50% of the total upon execution of this Agreement to retain Coordinator to perform the coordinator services on
the Date of Event. Final payment is due no later than one (1) month before Date of Event in the amount of Total Cost less Deposit. Should full payment of Total Cost not be received by
Coordinator one (1) month prior to Date of Event, this Agreement shall terminate and Coordinator shall have no obligation to Client to provide any further services. Additional services
requested by Client after the execution of this Agreement may have an adjusted payment schedule. Payment is required in advance for certain hourly consulting. Hourly consulting that
is used as contracting Coordinator to do work will be billed at every five (5) hours. Payment for this type of job is expected within two weeks of the bill’s date or Date of Event, whichever
occurs first. Clinets who pay in full upon the first payment will receive $150 discount. To recieve discount, JPB services must be booked at least (1) one month before wedding date.
Cancellation. Client may terminate this Agreement by providing written notice to Coordinator. In the event of termination of this Agreement by Client, Coordinator shall be entitled to
all fees paid by Client up to the date of termination.
Duties. The Coordinator shall be responsible for the given duties outlined in this agreement.
Change Orders. Change orders may be processed throughout the planning process subject to the written approval of Client and Coordinator. Change orders will include revisions and
additional costs to be incurred by the Client.
Payment of Fees and Permits. Coordinator shall not be responsible for payments to any third-party vendor. Client shall make payments directly to all third-party vendors.
Indemnity Agreement. Coordinator assumes no responsibility for the acts or omissions of third-party vendors. Client agrees to hold Coordinator harmless for any error, nonperformance,
or change made by any vendor.
Limitation of Liability. In no event shall Coordinator be liable to Client for any indirect, special, or consequential damages out of or related to this Agreement. Coordinator’s liability to
Client, if any, shall in no event exceed the total of the amounts paid to Coordinator by client. Client understands that Coordinator will not enter into this Agreement without this clause.
Interpretation. The Coordinator will use creative skill and interpretation of Client’s vision to plan the event. Only with the approval of the Client will the Coordinator arrange for the event
based on this creative license.
Failure to Perform. If the Coordinator fails to perform this Agreement due to a fire or other casualty, strike, Act of God, other cause beyond the control of the parties, or due to
Coordinator’s illness, then the Coordinator shall return the Deposit to the Client but shall have no further liability with respect to this Agreement. In the event the Coordinator fails to
perform for any other reason, Coordinator shall not be liable for any amount in excess of the total amounts paid to Coordinator by Client.
Coordinator. In the event of illness or events beyond the Coordinator’s control, the Coordinator will search for a substitute coordinator to complete services. If no substitute coordinator
can be found, Coordinator shall not be liable for any damages therefrom.
Travel Fees. Travel beyond 100 miles roundtrip from Coordinator’s office is billed at current IRS mileage rate. Coordinator calculates mileage through Google maps. Travel Expenses
include tolls and parking expenses and possibly lodging, meals, and other forms of transportation, depending on the distance.
Meals. The Coordinator and the assistant coordinator, if applicable, will be provided with a vendor meal.
Representation. By signing this Agreement, Client grants Coordinator permission to use and publish photographs from wedding event.
Miscellany. This Agreement incorporates the entire understanding of the parties. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a
breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. This Agreement shall
be governed by the laws of the State of Maryland or the State of Illinois.
Client _______________ Client _______________ Coordinator _______________ Owner _______________ Date _______________
