Introduction The organization of any occasion is an aptitude and there should be a few abilities inside the administration group keeping in mind the end goal to pull off a fruitful occasion. As the extra cash of individuals builds increasingly speculation will be made in arranging gatherings and get-togethers. Accordingly, there is a need in the business sector for the association of get-togethers professionally and fundamentally. A considerable measure of arranging and assets must be placed in with the goal that occasion can be sorted out effectively and everybody's fulfillment. In spite of the fact that it might sound insignificant yet such a little gathering likewise needs significant piece of association and arranging which would prompt the utilization of task administration standards. This report makes an endeavor to utilize such venture administration standards keeping in mind the end goal to accomplish its objectives. It bargains in different segments the few prerequisites of sorting out a fruitful gathering and in this way utilizing the task administration aptitudes. EXECUTIVE SUMMARY: This report makes an attempt to illustrate the various aspects of organizing a party which requires various skills pertaining to the project management. Some of the parties that are organized during the holidays are meant to bring families together as a way of sharing their ideas and information. The parents use these parties to take an opportunity to get to know their children well in a situation where the children attend boarding schools. Also, it is clear that the parents have limited time to listen to the needs of their children since they always take more time at work and get home exhausted having no time to associate with their children. Therefore, it is necessary for them to attend parties with their children which will act as a companion enabling them to be in a better position to associate with their children. The parties will be to celebrate with family and friends. The demography of the attendees will be children and adults thus the theme incorporates both segments in its crafting. Food and drinks would be mostly friendly to the demography and booking restaurant buffet the event would be during the day. This report takes into concern all these aspects of organizing a party and the resources that are required in order to create a joyous environment. This report captures the end to end requirement of an event management and looks into it through the theoretical perspectives as well. At last it is justified to mention that this report makes an attempt to develop a structured approach towards analysing the project management initiative which can be emulated for similar other academic purpose. INTRODUCTION: Organization of any event is a skill and there needs to be several skills within the leadership team in order to pull off a successful event. As the disposable income of people increases more and more investment will be made in organizing part.

1. Introduction
The organization of any occasion is an aptitude and there should
be a few abilities inside the administration group keeping in
mind the end goal to pull off a fruitful occasion. As the extra
cash of individuals builds increasingly speculation will be made
in arranging gatherings and get-togethers. Accordingly, there is
a need in the business sector for the association of get-togethers
professionally and fundamentally. A considerable measure of
arranging and assets must be placed in with the goal that
occasion can be sorted out effectively and everybody's
fulfillment. In spite of the fact that it might sound insignificant
yet such a little gathering likewise needs significant piece of
association and arranging which would prompt the utilization of
task administration standards. This report makes an endeavor to
utilize such venture administration standards keeping in mind
the end goal to accomplish its objectives. It bargains in
different segments the few prerequisites of sorting out a fruitful
gathering and in this way utilizing the task administration
aptitudes.
EXECUTIVE SUMMARY:
This report makes an attempt to illustrate the various aspects of
organizing a party which requires various skills pertaining to
the project management. Some of the parties that are organized
during the holidays are meant to bring families together as a
way of sharing their ideas and information. The parents use
these parties to take an opportunity to get to know their children
well in a situation where the children attend boarding schools.
Also, it is clear that the parents have limited time to listen to
the needs of their children since they always take more time at
work and get home exhausted having no time to associate with
their children. Therefore, it is necessary for them to attend
parties with their children which will act as a companion
enabling them to be in a better position to associate with their
children. The parties will be to celebrate with family and
friends. The demography of the attendees will be children and

2. adults thus the theme incorporates both segments in its crafting.
Food and drinks would be mostly friendly to the demography
and booking restaurant buffet the event would be during the
day. This report takes into concern all these aspects of
organizing a party and the resources that are required in order to
create a joyous environment. This report captures the end to end
requirement of an event management and looks into it through
the theoretical perspectives as well. At last it is justified to
mention that this report makes an attempt to develop a
structured approach towards analysing the project management
initiative which can be emulated for similar other academic
purpose.
INTRODUCTION:
Organization of any event is a skill and there needs to be
several skills within the leadership team in order to pull off a
successful event. As the disposable income of people increases
more and more investment will be made in organizing parties
and social gatherings. Therefore, there is a need in the market
for the organization of social gatherings professionally and
structurally. A lot of planning and resources have to be put in
so that event can be organized successfully and everyone’s
satisfaction. Although it may sound trivial but such a small
party also needs considerable bit of organization and planning
which would lead to the application of project management
principles. This report makes an attempt to use such project
management principles in order to achieve its goals. It deals in
various sections the several requirements of organizing a
successful party and thereby using the project management
skills (Saynisch, 2010).
PROJECT CHARTER:
Project charter is a document which lists down the
requirements of the project and also the scope in which the
project is going to be implemented. With a vision to these two
aspects the project charter is created. The project charter should
declare upfront the vision of the project and the stakeholders of
the project. Apart from that the project charter should also

3. throw light on some of the other aspects like key outcomes or
results that one aims to by implementing this project. A list of
key performance indicators should also be enlisted in order to
have a clear vision about how to go about monitoring the
progress of the project. At last but not the least it should
contain a detailed description of the timelines around which the
different phases of the work should be scheduled. A sample
charter has been described below particularly pertaining to the
organization of parties (Malinowski, 2011).
Vision – Successful organization of parties for children and
adult
Key outcome
· End to end process development for the organization of event
· Scope of the project needs to be identified and need to be
flexible enough to accommodate last minute changes
· Thorough idea about the resources that is required for the
organization of the event
Key performance indicators
· All the children in the family are happy
· Parents get a good time to spend with their children and listen
to what they have to say which is normally not possible because
of their busy work schedule
Approach and Costs
· Cost and budget needs to be allotted in the cost management
section
· Parents and children are the biggest stakeholder in the entire
event and therefore they should be available in order to attend
the party
· Friends and relatives should also be available to be a part of
the party and make it a success
COMMUNICATION PLAN:
Any big project like the one we have here needs a proper
communication plan among all the stakeholders and people who
are toiling hard to make the things happen (Lichtenberg, 2009).
There should be a transparency in the kind of work that we do

4. since it would then enable the partners in the event work with
authority and ownership. Keeping in mind all these aspects of
project management, there should be a meeting arranged at the
very onset and every stakeholder’s expectation should be
clearly articulated. All the necessary access and permissions
should be shared at the beginning so that no body faces any
trouble while enacting his or her job for the execution of the
party. Apart from these there should be weekly check-ins that
needs to be arranged so that there are no gaps or glitches in the
entire process of organizing the party. It would also enable in
monitoring the progress every week and take necessary actions
if there is a requirement for some changes in the process of
implementation. Communication management refers to the
process through which parents and children should ensure that
they achieve effective communication throughout the party
(Heldman, 2011). It includes the situation where the parents
should give their children an opportunity to bring out their
views based on the past events and experiences. It also makes it
possible for the parents to advise their children in the best
manner possible by tackling all the problems faced by their
children. Also, the parents should provide guidance and
explanation to the children on how to handle their lives for them
to be successful.
SCOPE MANAGEMENT PLAN:
The parties will have 80 guests and will be hosted at the Hilton
Hotel that has parking for 75 motor vehicles. The hall has
adequate lighting and even has an in house DJ who will play
music to cater for the guests. The left side of the car park has a
playground that can be used to play host to the fun park
activities for the children. The performances will be from local
artists and the children. These are some of the broad activities
that have been planned for the party and the scope should be
kept limited to mostly these events since additional events
would require funds which would again disrupt the proceedings
of the event. Moreover this is the most efficient way we can

5. utilize the time that has been given to us and additional events
would cram the entire party schedule. Therefore, the aim is to
keep the proceedings within this broad line, however minor
changes can always be incorporated (Juricek, 2014).
REQUIREMENTS DEFINITION:
However, it is important for the parents and children to
coordinate and team in ensuring that they achieve the best party.
It should be done by organizing the event in advance so as to
eliminate and program that would not lead to a fruitful party.
Both parties should explain their views which will help them
select the best activities to initiate during the event. However,
the activities should be allocated reasonable time so as to
manage the party and ensure that every important activity is
performed.
The parents should come up with policies that will enable them
to spend the least amount possible. The primary reason for this
is that the family may conduct some activities which are not of
any importance leading to wastage of money which is not
advisable because the cash can be used to fund profitable
activities (Roberts, 2007). The family should also ensure that
they come up with the list of all the important items that should
be purchased for the event to be colorful. It will thus promote
procurement management since they are placed in a better
position to leave out items which may lead to wastage of
available funds.
SCHEDULE MANAGEMENT PLAN:
The event begins at 2 P.M to 10 P.M which is the tentative
schedule of the event and there needs to be a number of events
that will be happening over the course of the party. Moreover,
time needs to be spared for some between the events so that
people can also relax and enjoy so that it does not become a
hectic schedule for them. The performers also need some time
to make arrangements for them. All these aspects have been
kept in mind in order to ensure a smooth and streamlined
process. Therefore, the schedule management plan becomes one

6. of the key aspects of the entire project management so that the
party can be successful and enjoyed by everybody in the house.
COST MANAGEMENT PLAN:
The annual concert has 100 guests and the cost money collected
from each family want to come this party every families pay
80$. The total amount will be 8000$ in order to rental place and
food and beverage and also hired a two clowns who draw on the
face of children and play with them and also buy gifts for
children.
Item
Cost ($)
Hall Hiring
800
Public Address system hire
700
Entertainment
900
Meals
2500
Awards
1800
Venue Decoration
600
Miscellaneous
700
Total
8000
This in short details down all the costs that are involved in
organizing the party and also some buffer budget has to be kept
in order to accommodate any last minute expenses. This is one
of the most efficient way of spending since it would enable to
understand the reason of spend and the amount to be spent.
However, care needs to be taken to ensure that there are no
extravagant spends and the entire budget is put to efficient use.

7. Cost management is one of the sections in project management
wherein there are lot of opportunities for cost optimization and
spend efficiency (Durham, 2009).
PROCUREMENT MANAGEMENT PLAN:
The items needed for the concert will be acquired from buffet
restaurant to make different types of dishes and buy drinks
which consists of juices and soft drinks from Costco being
catered for by the event organizers. Also gifts need to be bought
for the girls and boys.
In conclusion, it is necessary to look into the above processes
so as to ensure that the party is enjoyable and colorful. It is thus
necessary to listen to ideas from all the parties which ensure
that all the parties are satisfied during and after the event since
all the parties do not have the same taste and preferences.
Therefore, I recommend that parents should always hold these
parties that will enable them to associate with their children.
The parents enable the children to gain more trust to their
parents enabling them to share to their parents whenever they
are experiencing difficulties in their lives. Parents should thus
advise their children to be open to them so as to help them when
there is a need (Chinyio, 2013).
CONCLUSION:
This report deals in detail with the various aspects of
project management and other principles related to the project
management so that a smooth and streamlined process can be
established to ensure a successful organization of a house party.
This is an event where adults and children will come together
and therefore it needs to create that environment to achieve that
goal. The project management plans that have been documented
in this report make an effort in that respect only and ensure that
everything is organized in a streamlined fashion. Each and
every step is crucial for the efficient project management of the
party and therefore care needs to be taken to implement each

8. one of it. At last it is justified to mention that this article
develops a framework for the analysis of the project
management process which can be emulated for similar other
academic purpose.
Roles and Responsibilities
In order to successfully manage a projects’ scope it’s important
that all roles and responsibilities for scope management are
clearly defined. This section defines the role of the Project
Manager, Project Team, Stakeholders and other key persons
who are involved in managing the scope of the project. It
should state who is responsible for scope management and who
is responsible for accepting the deliverables of the project as
defined by the projects’ scope. Any other roles in scope
management should also be stated in this section.
The Project Manager, Sponsor and team will all play key roles
in managing the scope of this project. As such, the project
sponsor, manager, and team members must be aware of their
responsibilities in order to ensure that work performed on the
project is within the established scope throughout the entire
duration of the project. The table below defines the roles and
responsibilities for the scope management of this project.
Name
Role
Responsibilities
John Doe
Sponsor
· Approve or deny scope change requests as appropriate
· Evaluate need for scope change requests

9. · Accept project deliverables
Jane Doe
Project Manager
· Measure and verify project scope
· Facilitate scope change requests
· Facilitate impact assessments of scope change requests
· Organize and facilitate scheduled change control meetings
· Communicate outcomes of scope change requests
· Update project documents upon approval of all scope changes
Bob Jones
Team Lead
· Measure and verify project scope
· Validate scope change requests
· Participate in impact assessments of scope change requests
· Communicate outcomes of scope change requests to team
· Facilitate team level change review process
John Smith
Team Member
· Participate in defining change resolutions
· Evaluate the need for scope changes and communicate them to
the project manager as necessary
Tom Brown
Team Member
· Participate in defining change resolutions
· Evaluate the need for scope changes and communicate them to
the project manager as necessary
Table 1.1, Scope Management Roles and Responsibilities
WBS Dictionary
The WBS Dictionary contains all the details of the WBS which
are necessary to successfully complete the project. Most
importantly it contains a definition of each Work Package which
can be thought of as a mini scope statement. Resources on the
project will look at the WBS
Level
WBS Code
Element Name

10. Definition
1
1
Widget Management System
All work to implement a new widget management system.
2
1.1
Initiation
The work to initiate the project.
3
1.1.1
Evaluation & Recommendations
Working group to evaluate solution sets and make
recommendations.
3
1.1.2
Develop Project Charter
Project Manager to develop the Project Charter.
3
1.1.3
Deliverable: Submit Project Charter
Project Charter is delivered to the Project Sponsor.
3
1.1.4
Project Sponsor Reviews Project Charter
Project sponsor reviews the Project Charter.
3
1.1.5
Project Charter Signed/Approved
The Project Sponsor signs the Project Charter which authorizes
the Project Manager to move to the Planning Process.
2
1.2
Planning
The work for the planning process for the project.
3

11. 1.2.1
Create Preliminary Scope Statement
Project Manager creates a Preliminary Scope Statement.
3
1.2.2
Determine Project Team
The Project Manager determines the project team and requests
the resources.
3
1.2.3
Project Team Kickoff Meeting
The planning process is officially started with a project kickoff
meeting which includes the Project Manager, Project Team and
Project Sponsor (optional).
3
1.2.4
Develop Project Plan
Under the direction of the Project Manager the team develops
the project plan.
3
1.2.5
Submit Project Plan
Project Manager submits the project plan for approval.
3
1.2.6
Milestone: Project Plan Approval
The project plan is approved and the Project Manager has
permission to proceed to execute the project according to the
project plan.
2
1.3
Execution
Work involved to execute the project.
3
1.3.1
Project Kickoff Meeting

12. Project Manager conducts a formal kick off meeting with the
project team, project stakeholders and project sponsor.
3
1.3.2
Verify & Validate User Requirements
The original user requirements is reviewed by the project
manager and team, then validated with the users/stakeholders.
This is where additional clarification may be needed.
3
1.3.3
Design System
The technical resources design the new widget management
system.
3
1.3.4
Procure Hardware/Software
The procurement of all hardware, software and facility needs
for the project.
3
1.3.5
Install Development System
Team installs a development system for testing and
customizations of user interfaces.
3
1.3.6
Testing Phase
The system is tested with a select set of users.
3
1.3.7
Install Live System
The actual system is installed and configured.
3
1.3.8
User Training
All users are provided with a four hours training class.
Additionally, managers are provided with an additional two

13. hours class to cover advanced reporting.
3
1.3.9
Go Live
System goes live with all users.
2
1.4
Control
The work involved for the control process of the project.
3
1.4.1
Project Management
Overall project management for the project.
3
1.4.2
Project Status Meetings
Weekly team status meetings.
3
1.4.3
Risk Management
Risk management efforts as defined in the Risk Management
Plan.
3
1.4.4
Update Project Management Plan
Project Manager updates the Project Management Plan as the
project progresses.
2
1.5
Closeout
The work to close-out the project.
3
1.5.1
Audit Procurement
An audit of all hardware and software procured for the project,
ensures that all procured products are accounted for and in the

14. asset management system.
3
1.5.2
Document Lessons Learned
Project Manager along with the project team performs a lessons
learned meeting and documents the lessons learned for the
project.
3
1.5.3
Update Files/Records
All files and records are updated to reflect the widget
management system.
3
1.5.4
Gain Formal Acceptance
The Project Sponsor formally accepts the project by signing the
acceptance document included in the project plan.
3
1.5.5
Archive Files/Documents
All project related files and documents are formally archived.
dictionary to determine the scope of the Work Package they've
been assigned, so it's important to be clear when writing the
definition. Most WBS dictionaries contain more information
than we show in our sample. These things usually include Level
of Effort, Cost Control Numbers, Resource Assignments,
Responsibility Assignments