This document provides an overview and summary of using DSpace as an open source institutional repository software. It discusses how DSpace allows for customizing the user interface and metadata, supports various standards and authentication mechanisms, and has a configurable database and default language. The document also provides instructions on installing DSpace and describes its community, collection, and item hierarchical structure. Key facilities like embargo and email configuration are also summarized.

1. Workshop on Design and Development of Institutional
repositories using DSpace
● Installation (latest version 6.3 on ubuntu 18.04.1 LTS)
● Customization
Mahesh Palamuttath
Assistant Librarian
GEMS Arts & Science College
Ramapuram, Malappuram
Mob: 9567664972
Email; maheshpalamuttath@gmail.com
Blog: libtechnophile.blogspot.com
Five-Day Library Technology Workshop (LTW 2019), University of Calicut. Kerala.

2. Introduction
Universities and higher education institutions around the globe install and
maintain digital libraries (DL)/ institutional repositories (IR). It archives and
provides online access to a variety of materials produced as part of learning and
research. A DL/IR is a digital, open access system established by a university or
other institution

3. Free/Open Source Software(OSS).
The following are the popular OSS for DL/IR
1. DSpace (http://www.dspace.org/) by MIT
Libraries & Hp Lab
2. EPrints (http://www.eprints.org/) by University
of Southampton
3. Fedora (http://fedora-commons.org/) by
Cornell University
4. Greenstone (http://www.greenstone.org/) by
University of Waikato

4. Dspace
• DSpace is an open source repository software package typically used for
creating open access repositories for scholarly and/or published digital content.

5. Ability to customize or theme the user interface
You can fully customize the look and feel of your DSpace website so it will
integrate seamlessly with your own institution's website and can be more
intuitive for your users. DSpace provides two main user interface options: the
traditional (JSP-based) interface, and Manakin (XML-based).

6. Ability to customize the metadata
Dublin core is the default metadata format within the DSpace application,
however you can add or change any field to customize it for you application.
DSpace currently supports any non hierarchical, flat name space

7. Standards compatible
DSpace complies with many standard protocols for access, ingest, and export.
The standards DSpace supports include: OAI-PMH(Open Archives Initiative -
Protocol for Metadata Harvesting), OAI-ORE (Open Archives Initiative Object
Reuse and Exchange), SWORD, WebDAV, OpenSearch, OpenURL, RSS, ATOM

8. Ability to configure Browse and Search
You can decide what fields you would like to display for browsing, such as
author, title, date etc. on your DSpace website

9. Ability to use local Authentication mechanisms
• DSpace comes with plugins for most university authentication methods,
including: LDAP (and hierarchical LDAP), Shibboleth, X.509, IP-based. In addition,
DSpace comes with its own internal authentication method, or can be
configured to use multiple authentication methods at once.

10. Configurable database
• You can choose either PostgreSQL or Oracle For the database where DSpace
manages its metadata

11. Ability to choose the default language
The DSpace web application is available in over twenty languages. So if English is
not your local language, you can customize the language which DSpace uses

12. Major DSpace Websites in the world
• http://dspace.mit.edu/- DSpace at MIT with 64671Documents
• http://www.dspace.cam.ac.uk/ DSpace at Cambridge with193188 Documents
• http://dash.harvard.edu/ DSpace at Harvard University with12202 Documents
• http://dspace.cusat.ac.in/jspui/ at Cochin University of Science and Technology
-5307 Documents
• http://shodhganga.inflibnet.ac.in/ Indian Digital Theses Inflibnet -7736 theses
• http://nsdl.niscair.res.in/ National Science Digital Library at NISCAIR-578
Documents
• http://nopr.niscair.res.in/ NISCAIR online periodical directory-17261 articles

13. Installing DSpace
Available at http://liblivecd.sourceforge.net/ . It can be used to install multiple
OSS packages of Koha, DSpace and Drupal. You can either install the CD on your
desktop/laptop or try the OSS packages without installing If you intend to install
it, make sure to backup your data and ensure partition of disc space to retain
existing operating system

14. Architecture of DSpace
● Top level community
● Sub community
● Collection
● Item (Bitstream+Metadata+Licence)

15. Structure of DSpace
(Top level community) (Sub-community) (Sub-community) (Item)
Department of Library & science → Library →Question Bank → Qpaper
→ PG Dissertations → ICT Applica
→ Mphil. Dissertations→ ICT Applic
→ PhD. Thesis → ICT Applicatio
→ DLISc Events → LTC Workshop
→ Onam celebration

16. Facilities
Embargo : Embargo is a kind of facility which is available in DSpace to restrict
the access of any document to be seen by the end user. For eg: if any facaulty or
any research scholar submit any document and they dont want that to be seen
by the end user for a certain period of time. That may be for 6 month or more.
It can be configured by enabling - dspace/config/item-submission.xml
E-Mail Configuration: whenever any document is submitted in DSpace or any
errors are occured in dspace. It triggers email and sent the information to the
administrator or users. Moreover any users can register from outside can also
submit the document. And another E-person can also be added to submit item
to the collection
It can be configured by enabling - dspace/config/dspace.cfg

17. THANK YOU………...