This document provides information about applying for positions on the Organizing Committee (OC) for the National Conference of AIESEC in Mauritius in September 2015. It includes general conference details, job descriptions for the different OC roles, and an application form. Applicants are asked to submit their CV and application by July 12, 2015 for consideration. The document outlines the responsibilities and goals for each OC position to help applicants determine the best fit.

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DearApplicant,
YouhavejusttakenthefirststeptowardsapplyingfortheOrganizingCommieefor
theNaonalConferenceofSeptember2015.Itiswithourgreatpleasurethatwe
opentheapplicaonfortheOCPandOC.Thisbookletcontainsallthenecessary
informaonabouttheapplicaonprocedure,generalconferenceinformaonand
jobdescriponofthedifferentOCfuncons.Inthisbookletyouwillfind
-Gene-Generalconferenceinformaon
-OCPandOCJobDescripon
-OCPandOCapplicaonform.
Foranyfurtherquesons,donothesitatetocontactus:
GoomanyIrfaan–MCP:irfaan.goomany@aiesec.net
BehonavaStanislava–MCVPIGCDP:stanislava.behanova@aiesec.net
NathanArvind–MCVPOGX:arvind.nathan@aiesec.net-
TTaneniAbhishek–MCVPBD:abhishek.taneni@aiesec.net
RuhomaunMushiirah–MCVPTM:mushiirah.ruhomaun@aiesec.net
JasonBholanauth–MCVPMaC:jason.bholanauth@aiesec.net

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Allapplicaonsshouldbesenttoirfaan.goomany@aiesec.netCCmushiirah.ruhomaun@aiesec.net.
YourapplicaonshouldcontainyourAIESECCVwhichshouldconsistsofyourfullname,phonenumber,
email,skype,currentposioninAIESEC,yearofjoiningAIESEC,threethingsyouhavelearntinAIESEC
conferencesandyourapplicaonform.
DeadlinetosubmityourapplicaonisonSunday12July2015at23.59.
Wewishyouallthebestofluck!Striveforexcellence,candidate!!!
THEPROCESSTHEPROCESS

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OCPisapersonfinallyresponsiblefortheorganizaonoftheconferencein
meansoflogiscsandorganizaonalgoalsoftheproject.
Responsibilies:
-Planningtheconferencepreparaon(meline,aconplan)
-CollectandleadOCteam
-Planning,trackingandexecungthebudgetoftheconference
-Trackingraisingandservicingofpartnersinvolvedtotheconference
--Trackingthepromoonoftheconferenceandregistraonofdelegates
-Ensuretheorganizaonalandlogiscalneedsoftheconference
-Ensureandeffecverunoftheconference
-CoordinatewiththeMC(mainlywiththeappointedConferenceManager)
andtheChair
-Coordinatewiththevenue.
-Trackingtheexecuonofcoffee-breaksandpares
--Postevaluaonoftheconference
Measurementsofsuccess:
-Numberofpartnersengaged
-Profitoftheconference
-%ofAconPlanRealizaon
-%A endanceofoldies
-Levelofsasfaconofdelegates
Benefits:
-CreangNetworkamongbusinessandAIESECin
Mauriusmembers
-Developmentofselling&negoaonskills
-Developmentofcommunicaonskills
-Developmentofleadershipskills
--Teammanagementskills
JOBDESCRIPTION (OCP)

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OCFinance
-OverallresponsibleforbudgetofWinterNatCo
-CollectDelegateFees
-Planning&Execuonofa ghtfinancestrategy
-On-goingfinance&budgetmanagement
-On-siteinventorymanagement
-Co-o-Co-ordinaonwithOCERforSponsorshipmanagement.
-AssistancetotheOCLogiscs
-Post-Conferenceaudit
OCCommunicaon
-ImplementaBrandandalogoforconference
-Executeallcommunicaonacvies,bothinternaland
external(onlineregistraon,delegatebooklet,pressrelease)
-WorkcloselywithOCRecepontoprepareDelegateBooklet
-Communicatetodelegatesallpreciousinformaon
--WorkcloselywithOCERtoraiseT-shirtpartner
-Overallinchargeforpromoonbothphysicalandvirtual
OCExternalRelaons
-Researchoncompaniesandpartners
-Researchandworkonsellingtheconferenceasaproduct
topartnersandsponsorsandcreangaconceptnote.
-Contacngcompanies
--RaisingMoneyforconferencetoensuresustainabilityof
conferenceandgrowfinanceofAIESECMaurius
-WorkcloselywithOCFinancetoachievebudget
-Raisein-kindsandworkincollaboraonwithOCLogiscs
andCommunicaon
OCLogiscs
-Organizingallthedetailsofconferencesite,
transportaon,registraonofdelegatesetc.
-Developingdailyplansoflogiscaldetailsforeachdayof
conference.
-Registraonandroomplacements
-Ensuringth-Ensuringthatallaudio/visualequipmentoperates
properly.
-Coordinatelogiscrequirementofeachsession.
-Ensurethatalldelegateshavecleardataonhow to
behaveinrisksituaons.
-Co-ordinaonwithOCERforIn-kindfundraisingrequire-
ments
JOBDESCRIPTION (OC)

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OCDelegates
-Communicaonwithdelegates
-Developreceponsystemsonfirstdayofconferenceandworkin
closesynergywiththeOCLogiscs
-Maintaindelegatehelpdeskduringthecongress,provideassistance
todelegates,beingawareofallrelevantinformaon
--Ensureallsystemsareinplacefordelegates’needsduringthecon-
gress-health,personal,safetyetc.
-Inchargeofparesandgiveawaygisfordelegates,workingwith
OCLogiscs
-Ensuringthateachdelegategoesbackwithanunforge ableexperi-
ence
JOBDESCRIPTION (OC)

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1.Whichposionareyouapplyingfor?Ifyouareinteresnginmorethanoneposion,rankit.
2.WhyhaveyoudecidedtorunfortheOrganizingCommieeofNaonalConference?
3.Give3goodand3badpointsofthelastNaonalConference.
GeneralQuestions

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1.WhatisyourmovaontobecomeNatCo’sOCP?
2.AsOCP,whatdoyouhopetoachieveforNatCO?(PleaseincludeyourgoalsaccordingMoSandresultsyouhave
achieved)
3.HowyouwillensurethatallmembersofAIESECinMauriuswillaendthisconference?
4.Createanesmatedbudgetand melineforaNaonalConferencewhichusuallyaccomodatearound140mem-
bers.(Menonfood,transport,accomodaonanddelegatefee)
OCPQuestions

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1.Menon3areaswerecostscouldbecutwithoutaffecngthequalityoftheconference?
2.Theinabilitytosecurefundspriortotheconferencedatese.g.Assumeitiswearelessthan1week
beforeconferencestartsandyouonlyhave20%ofConferencebudgetfundraised(FinancefromDelegate
Fees),whatwouldyoudo?
3.Developaforeseenexpencesbudgetfor100delegates.
OCFinance

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1.DevelopapromooncampaignforNaonalconference.
2.Comeupwitharoughideaforthefollowing(Graphicillustraonwouldbegood)
a.TentaveNaonalConference2015Logo
b.ConferenceOne-linetheme/slogan
3.Whatarethechannelsyouwillusetopromotetheconference?
OCCommunication

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1.Accordingtoyou,whatarethebiggestsellingpointsofNaonalConference2015?
WriteaboutONEmostrelevantproducttosellbasedoneachoftheseUniqueSellingPoints.
2.Describebrieflyhowwouldyouapproachthefollowingcompaniesandwhatwillyouproposethem.
i. Abeverages/so drinkcompany(egCocaCola)
ii. Abiscuitcompany(egSubana,esko)
iii. AFinancecompany
FForeachcompanymenonthefollowing:
a.AIESECProductsofferedtocompany
b.Reasonforchoiceofthoseproducts
c.ExpectedFinancialRaisefortheAIESECproductssold
d.ExpectedIn-kindstoreceive
e.Anyextrarelevantinformaon.
OCExternalRelations

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1.ImagineDay1ofconference.TheagendaoftheDayis:
a.TransportaonofDelegatesfromthepick-uppointtotheConferenceVenue
b.Physicalregistraonofalldelegates
c.Roomallocaon
d.OpeningPlenary
e.Coffeebreak
ff.Lunch
g.Dinner
h.Party
Presentanoverallplanforthedayensuringthatthereissmoothmovementwithminimumwasteof
me,effecveulizaonof metoensurenoneoftheconferenceobjecvesarebeingcompromised
upon(youcanincludetentave meandaconplan).
2.2. Whatmajorchallengesdoyouexpectintermsoflogiscsbefore,duringandaerconference
itself?Howwouldyouovercomeeachchallenge?
OCLogistics

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1.WhatdoyouthinkistheroleoftheOCReceponbeforetheconferenceandhowwillyouensurethat
delegatesareextremelywellpreparedcomingintotheconference?
2.Outlinethe5mostimportantcricalsuccessfactorsthatwouldenhancethedelegates’experience
(youcantakefeedbackfromthedelegatesandOCfrompastconferences).
OCDelegates

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