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OneDrive
Quick Start Guide
Do more wherever you are with secure access, sharing, and file storage. Sign in to your Office 365 subscription and select OneDrive from the app launcher.
*Powered by Microsoft Graph. Discover view does not change any permissions. Your private documents
are not visible to others and you can view only those documents that you have been given access to.
Activity
See the sharing, viewing,
and editing activity for a
file.
Sharing status
See which files are being
shared and who they’re
shared with.
Version history
View a file’s version
history and restore a file
to a previous version.
Share
Share files directly from
OneDrive. Files are private
until shared.
Open
Open and edit a file online
or in a desktop app.
Copy link
Get a link to the selected
file to insert into an IM,
email, or site.
Move to/Copy to
Move or copy to another
destination in your OneDrive
or any SharePoint site.
Flow
Create and manage
automated workflows.
Download
Download a copy of a file
or work offline on a device.
Manage access
See who can access a file,
and manage what people
can do with it.
Shared
View and sort files by date
shared, activity, or who they
are shared with.
Shared libraries
Navigate to shared libraries
on Microsoft Teams,
SharePoint sites, or Office
365 Groups.
Discover*
View trending content in your
organization and content
relevant to your work.
Recycle bin
Recover files you’ve
accidentally deleted up to
93 days.
Information pane
See file information, recent
activity, and manage access
to the file.
OneDrive
OneDrive mobile
The OneDrive app supports both OneDrive personal and organization accounts across iOS, Android, and Windows. It can be downloaded from the app stores.
The above screens represent OneDrive for business accounts in iOS. Android users will have a similar experience except for file activity functionality.
*Files and folders need to be taken from offline to online before they are synced to the cloud.
Edit a file on the
web or in client
view.
Capture
whiteboards & scan
single or multiple
page documents.
See files shared with
you and discover
content trending
around you.
See details such as
who the file is
shared with.
Make files and
folders available
offline.*
Access your files
and folders on
OneDrive.
Access your
SharePoint sites.
See your most
recently active files.
See and manage all
your accounts.
Save photos or
videos directly to
your device.
Send a copy of the
file instead of
sharing.
Copy the sharing link,
email it in Outlook, or
choose an app to
send it with.
meganb@contoso.com
See and manage
multiple accounts.
See all the files you
have taken offline.
See trends views
and an activity
chart.
Recover deleted
files.
Personal
Share a file
internally or
externally with
access controls.
Save and open files in Office
apps (Requires Office 365, 2019, or 2016)
You can save or open Office documents in OneDrive from the Office apps.
In any Office document, select File > Save As, choose your OneDrive, and then
pick the folder where you want to save the file. To open a file stored on
OneDrive, select File > Open, choose your OneDrive, and then select the file.
OneDrive
Create or upload files & folders
You can create new files and folders and upload existing files and folders
from your device. In OneDrive, select Upload > Files. Or select a location in
OneDrive and drag and drop files or folders from your device.
Copy link
You can also share a file by copying the link and pasting it in email, IM, a
webpage, or a OneNote page. In OneDrive, select a file and then select Copy
link. Copy the link and then paste it in the destination.
Share files
The files and folders you store in OneDrive are private until you decide to share
them. You can stop sharing at any time. You can grant Edit or View
permissions for recipients and set time limitations on a file to specify when it
will no longer be accessible. In OneDrive, select a file and then select Share.
Based on admin settings, sharing levels are:
Anyone – people inside and outside your
org can access. Links can be forwarded.
People in <organization> – everyone in
your org can access.
People with existing access – create a link
to be used by people who already have
access.
Specific people – specify email addresses of
the people you want to give access to.
OneDrive
View sync activity
You can view sync activity from the OneDrive activity center. Click the OneDrive
icon in the Windows taskbar. If you click the folder icon, you can go directly to the
OneDrive web view. Users on Mac will have a similar experience.
OneDrive Files On-Demand
With OneDrive Files On-Demand, you can set files and folders to always be
available locally on your device or save space by making files online only. In the
taskbar, select the OneDrive icon, and select More > Settings. Then, on the
Settings tab select Save space and download files as you use them.
Next steps with OneDrive
Find help
Explore help and training for OneDrive and other Office apps.
Visit https://go.microsoft.com/fwlink/?linkid=871124 for more
information.
Learn about OneDrive Files On-Demand
Access all your files in the cloud without having to download them.
Visit https://go.microsoft.com/fwlink/?linkid=871126.
Get free Office training, tutorials, and videos
Ready to dig into the capabilities OneDrive has to offer?
Visit https://go.microsoft.com/fwlink/?linkid=871128 to explore free
training.
Check the status of the
synced files in File
Explorer.
Manage accounts,
synced folders and
network limitation
settings.
Online only files/folders
do not use space on your
device.
Mark files/folders to be
always available, even
offline.
Files you open are
downloaded to your
device and available
offline.
Change file/folders back
to online only.
Sync files and folders
Sync your files and folders in OneDrive to your computer, so you can access
them even when you’re offline. When you’re back online, changes you or
anyone else make will sync automatically. In Windows 10, select Start, type
OneDrive, and sign in to OneDrive on your PC. In other versions of Windows
or Mac, get the OneDrive sync app from onedrive.com/download.

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Quick Start Guide: Do More with OneDrive

  • 1. OneDrive Quick Start Guide Do more wherever you are with secure access, sharing, and file storage. Sign in to your Office 365 subscription and select OneDrive from the app launcher. *Powered by Microsoft Graph. Discover view does not change any permissions. Your private documents are not visible to others and you can view only those documents that you have been given access to. Activity See the sharing, viewing, and editing activity for a file. Sharing status See which files are being shared and who they’re shared with. Version history View a file’s version history and restore a file to a previous version. Share Share files directly from OneDrive. Files are private until shared. Open Open and edit a file online or in a desktop app. Copy link Get a link to the selected file to insert into an IM, email, or site. Move to/Copy to Move or copy to another destination in your OneDrive or any SharePoint site. Flow Create and manage automated workflows. Download Download a copy of a file or work offline on a device. Manage access See who can access a file, and manage what people can do with it. Shared View and sort files by date shared, activity, or who they are shared with. Shared libraries Navigate to shared libraries on Microsoft Teams, SharePoint sites, or Office 365 Groups. Discover* View trending content in your organization and content relevant to your work. Recycle bin Recover files you’ve accidentally deleted up to 93 days. Information pane See file information, recent activity, and manage access to the file.
  • 2. OneDrive OneDrive mobile The OneDrive app supports both OneDrive personal and organization accounts across iOS, Android, and Windows. It can be downloaded from the app stores. The above screens represent OneDrive for business accounts in iOS. Android users will have a similar experience except for file activity functionality. *Files and folders need to be taken from offline to online before they are synced to the cloud. Edit a file on the web or in client view. Capture whiteboards & scan single or multiple page documents. See files shared with you and discover content trending around you. See details such as who the file is shared with. Make files and folders available offline.* Access your files and folders on OneDrive. Access your SharePoint sites. See your most recently active files. See and manage all your accounts. Save photos or videos directly to your device. Send a copy of the file instead of sharing. Copy the sharing link, email it in Outlook, or choose an app to send it with. meganb@contoso.com See and manage multiple accounts. See all the files you have taken offline. See trends views and an activity chart. Recover deleted files. Personal Share a file internally or externally with access controls.
  • 3. Save and open files in Office apps (Requires Office 365, 2019, or 2016) You can save or open Office documents in OneDrive from the Office apps. In any Office document, select File > Save As, choose your OneDrive, and then pick the folder where you want to save the file. To open a file stored on OneDrive, select File > Open, choose your OneDrive, and then select the file. OneDrive Create or upload files & folders You can create new files and folders and upload existing files and folders from your device. In OneDrive, select Upload > Files. Or select a location in OneDrive and drag and drop files or folders from your device. Copy link You can also share a file by copying the link and pasting it in email, IM, a webpage, or a OneNote page. In OneDrive, select a file and then select Copy link. Copy the link and then paste it in the destination. Share files The files and folders you store in OneDrive are private until you decide to share them. You can stop sharing at any time. You can grant Edit or View permissions for recipients and set time limitations on a file to specify when it will no longer be accessible. In OneDrive, select a file and then select Share. Based on admin settings, sharing levels are: Anyone – people inside and outside your org can access. Links can be forwarded. People in <organization> – everyone in your org can access. People with existing access – create a link to be used by people who already have access. Specific people – specify email addresses of the people you want to give access to.
  • 4. OneDrive View sync activity You can view sync activity from the OneDrive activity center. Click the OneDrive icon in the Windows taskbar. If you click the folder icon, you can go directly to the OneDrive web view. Users on Mac will have a similar experience. OneDrive Files On-Demand With OneDrive Files On-Demand, you can set files and folders to always be available locally on your device or save space by making files online only. In the taskbar, select the OneDrive icon, and select More > Settings. Then, on the Settings tab select Save space and download files as you use them. Next steps with OneDrive Find help Explore help and training for OneDrive and other Office apps. Visit https://go.microsoft.com/fwlink/?linkid=871124 for more information. Learn about OneDrive Files On-Demand Access all your files in the cloud without having to download them. Visit https://go.microsoft.com/fwlink/?linkid=871126. Get free Office training, tutorials, and videos Ready to dig into the capabilities OneDrive has to offer? Visit https://go.microsoft.com/fwlink/?linkid=871128 to explore free training. Check the status of the synced files in File Explorer. Manage accounts, synced folders and network limitation settings. Online only files/folders do not use space on your device. Mark files/folders to be always available, even offline. Files you open are downloaded to your device and available offline. Change file/folders back to online only. Sync files and folders Sync your files and folders in OneDrive to your computer, so you can access them even when you’re offline. When you’re back online, changes you or anyone else make will sync automatically. In Windows 10, select Start, type OneDrive, and sign in to OneDrive on your PC. In other versions of Windows or Mac, get the OneDrive sync app from onedrive.com/download.