At first glance, it seems OneDrive for Business may be a return to the file share days, with folders and files located on a server somewhere. In reality, it's a powerful enterprise content management tool with a robust list of features, including unlimited cloud storage per user. In this session, you'll learn about the features of OneDrive for Business and best practices for including it in your information management toolbox. You'll discuss how it fits into your SharePoint on premise and cloud roadmap, what content to put where, and how to migrate data from a file share or competitive platform into OneDrive for Business.

1. One Drive for Business: More Than
a File Share

2. Agenda
# Topic Time
1 What is OneDrive for Business
(OD4B)?
10 min
2 High Value Scenarios for OD4B 15 min
3 Governance for OD4B 15 min
4 How to Deploy OD4B 15 min

3. What is OneDrive for Business?
Co-Authoring
Versioning
Co-Authoring
Versioning Auditing & Reporting
eDiscovery (E3 Plan)
IRM & DLP
Offline File Sync Offline File Sync
Enterprise SearchMobile Apps Mobile Apps

4. OD4B Roadmap http://fasttrack.microsoft.com/roadmap
• Access to SharePoint Online
document libraries and Office 365
Group files from the OneDrive mobile
app.
• Intelligent discovery of documents
from both OneDrive and SharePoint.
• Copy from OneDrive to SharePoint in
the OneDrive web experience.
• OneDrive Universal Windows Platform
(UWP) application.
• Document analytics surfaced in OneDrive to provide
insight into document usage, reach and impact.
• Synchronization of SharePoint Online document
libraries with the new OneDrive sync client.
• Synchronization of shared folders with the new
OneDrive sync client.
• Mobile access to SharePoint document libraries in on-
premises farms.
• Move and copy files between OneDrive and SharePoint
in web experiences.

5. Where is OneDrive for Business Available?

6. OD4B is included in all O365 Plans

7. OD4B High Value Scenarios
Personal File
Location
Extranet &
Partner
Collaboration
Offline Syncing
/ File Access
Anytime,
Anywhere
Access
Eliminate
Shadow IT
Document
Co-Authoring

8. Personal File Location
• 5TB of storage per user (enterprise plans). Unlimited storage is
currently rolling out
• Store files up to 10GB in size
• Limit of 20,000 office files when syncing offline
• Can access documents from mobile apps (iOS, Android, Windows)
• Can access files from “outside the firewall”
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9. Extranet and Partner Collaboration
• Can be enabled / disabled at site collection level by a tenant
admin
• Can share documents with anyone that has a Microsoft account
(Office 365 account, Live ID, @outlook, @Hotmail, etc.)
• Also can share via a link
• External users cannot be a site collection admin or get their own
OneDrive
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10. The External Sharing Process
View Document
Edit Document
No Authentication
Needed

11. Document Co-Authoring
• Available in:
 Word: synced at the paragraph level
 PowerPoint: Synced at the object level
 OneNote: synced at paragraph
 Excel: only in web app, synced per cell
• Available on all devices
• Supports up to 99 users editing at the same time

12. Our vision for OneDrive
Creating “Next-Gen” OneDrive experiences
Consumer
Enterprise
A File’s Future with OneDrive
for Business
SkyDrive.exe SkyDrive.exe
groove.exe

13. About Next-Gen Sync
SharePoint Team
Sites
Groups
OneDrive for
Business
OneDrive Personal
Sync with groove.exe
Next Generation Sync Client
Windows 7, 8.0, 8.1, 10 & Mac OS
Slide via Hans Brender
Available end of 2016

14. Offline Syncing / File Access
• Can sync files to your PC, iPhone, or Android for offline access
• Selective sync is available using the NGSC
• Can sync SharePoint document libraries (5,000 item limit)
• 20,000 office file limit for OD4B sync
• No % or # characters (fixing this is in development)
• 256 character limit on file name
• Can sync any file types – this can be limited by admin
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15. Anytime, Anywhere Access
• Can access files from any computer
• Phone apps for iOS, Android, Windows Phone
• Can include multiple ODFB and OneDrive Personal accounts
• Most recent files are automatically synced no matter where the file
was accessed
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16. Phone Client Comparison
iOS Android Win10
Offline File Sync X X Coming soon
Annotate PDF X X
Office Lens Save X X Coming soon
Use with multiple
accounts
X X X
Send a link from
Outlook
Coming soon Coming soon
Attach a OD4B file
in Outlook mobile
X X
Data Loss
Prevention
X X

17. Eliminate Shadow IT
• People need mobile access to their documents
• Purchase Box, Dropbox, Google Drive, etc.
• Not governed by IT policies
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18. What Do You Put Where?
Compliance
Needed
Targeted
Compliance
Not Needed
Broad
Great Resource: http://www.whentousewhat.com/

19. OD4B Lifecycle Management
One Drive for Business
Provisioning
Collaboration with
Coworkers and
Partners
Account Disabled,
License Revoked
What do you do with
their OneDrive for
Business Content?
Roll out OD4B
Employee
Tenure
Employee
Departure
Governance
and
Compliance

20. Provision OD4B
• Populate data to OD4B for the first time
• Typical sources
 File shares (don’t do this)
 Personal hard drives
 Dropbox / Box / google drive
 SharePoint / MySites
• Migration options
 OD4B Sync tool (don’t do this)
 3rd party tool
 Fast Track migration from file shares coming soon
 Fast Track migration from google drives coming soon
Roll out OD4B

21. Protect Your Data
• Deploy Data Loss Prevention (part of the Office 365 Compliance
Center)
• Limit file sync to domain joined PCs
• Scan for sensitive information, such as SSN and credit card numbers
• Limit external sharing
• Information Rights Management (part of Azure Rights
Management)
• Helps secure your information by encrypting it and applying an
intelligent policy so that only specified internal and/or external
people can “act” on your information
Governance
and
Compliance

22. Data Loss Prevention (DLP)

23. Information Rights Management (IRM)

24. What should you do with the data?
• After an employee leaves, what do you do with their
OD4B data?
• OD4B data is deleted after 30 days
• If the Manager field is populated for the deleted
account access to the site is granted to the manager.
• If the Manager field isn’t populated for the user account
and a secondary owner was configured in Setup My
Sites under the User Profile section of the SharePoint
admin center, access to the site is granted to the user.
• But, you can only move content off of the OD4B using a third
party tool
• Move to another OD4B, a SharePoint site, file share, or
other archive location
Employee
Departure

25. In Summary
• OD4B is a great way to get started with the cloud
• It is a huge area of investment for Microsoft
• Consider the lifecycle of an employee, plan accordingly, and
put policies into place
• Start with a pilot – can restrict access by using audiences
• Disable offline sync until NextGen sync tool is ready
• Conduct a campaign around the high value scenarios to drive
adoption
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