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What's New with eDocs 2013-2014
The document provides an overview of new features and changes coming to Naviance's eDocs integration with the Common Application for the 2013-2014 cycle. Key points include: students will complete a single FERPA waiver and release authorization through the Common App; Naviance will be able to match students to their Common App accounts; a new School Information form replaces previous forms; teachers will have new permission levels for letter of recommendation requests; and colleges may directly request transcripts through Naviance using a student's application ID number.
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What's New with eDocs 2013-2014
- 1. What’s New witheDocs for 2013- 2014 Su Hallenbeck Product Director July 2013
- 2. Overview • Common AppWaiver and FERPA • Common App Matching • Common App Forms Changes • New Form – School Information • Enhancements • EDA • Teacher LOR permissions • Updating/Sync Common App data • Fee Waivers • Opting Out of the Integration • Document Requests from Colleges
- 3. Common App WaiverCHANGES Where is the waiver? •All students will complete the Release Authorization and make their selection re: FERPA options on the Common App Online • Students must complete the release and the CA waiver before inviting an outside recommender, or before submitting their application to a CA member college • The CA Waiver and release authorization will be removed from Family Connection
- 4. Common App Waiver– for eDocs Schools
- 5.
- 8. Common App Matching •Optional Setting • Schools can decide whether to allow students to see the Common App matching interface • Will be re-naming the current optional setting • Process • Matching will occur on “Colleges I’m Applying to” • Students will enter their email address only • Web service will send student info to CAO • Will verify student’s last and first names & DOB • Will check student’s Common App/FERPA status and pass this back to Naviance
- 9. Common App Matching •If account info is verified and CA Waiver/FERPA is complete: • Student will be matched with their Common App account and linked to the counselor • Cannot change FERPA selection after this • If account info is not verified, or if student has not completed CA Waiver/FERPA: • Student will be directed to Common App online to complete the Waiver and FERPA
- 10. Common App Matching •Important! • Students must have an assigned counselor in order to see the matching interface in Family Connection • Each student must use a unique email address – once an email has been entered, no other student can use the same email address to match accounts • Counselors will not be able to reset the FERPA permission – students will need to contact Common App support
- 11. Enhancements and Changesfor 2013-2014 Common Application •Any changes to Common App forms will be reflected in eDocs • Includes elimination of International Student Supplement • School Information used to populate NACAC and CAO forms will become a separate form and will be easier to find
- 12. New School InformationForm – used for Common App and NACAC forms Green check indicates the form has been completed
- 13. New School InformationForm – used for Common App and NACAC forms
- 14. New School InformationForm – used for Common App and NACAC forms The gray section will only appear for schools that meet criteria for being considered “International”
- 15. New School InformationForm – used for Common App and NACAC forms
- 16. Enhancements and Changesfor 2013-2014 Early Decision Agreements: •Counselors will be able to sign and process their portion of EDAs regardless of whether parents have completed their section or not. •EDAs will still require student, counselor and parent sign-off, but counselors will no longer have to wait for the parents to sign first.
- 17. Enhancements and Changesfor 2013-2014 Teacher Recommendations •Adding new levels of permissions for Teacher Recommendations so schools can tailor what recommendation requests teachers can see, prepare and submit to meet their needs •Clarifying wording on teacher recommendation request permission: •View my teacher recommendation requests •View all teacher recommendation requests
- 18. Teacher LOR permissions CurrentPermission NEW Permission(s) How it will be applied View all recommendations View all teacher recommendation requests No change View my recommendations View my teacher recommendation requests No change View teacher recommendation forms* View all teacher recommendation forms Everyone that currently has this set to ‘on’ will be set to ‘off’ Prepare teacher rec forms Prepare my teacher rec forms No change Submit teacher recs online Submit all teacher rec forms Will be OFF for everyone (including counselors) Submit my teacher rec forms Everyone that had the old permission “on” will have the new permission “on”
- 19. Sync with CommonApp Button will remain on Send Forms so you can have up-to-the-minute updates for students Nightly sync with Common App will update student’s CA information every 24 hours
- 20. New Common AppFee Waiver One and done… •Instead of completing a fee waiver for every Common App college, you will just complete one fee waiver and it will be applied to all Common App college applications
- 21. Opting In (orOut) of Common App Integration • All schools that have an active Naviance eDocs subscription as of July 16, 2013 will be opted in to the Common App integration • Schools that wish to opt out of the integration will see a button on “Setup > Preferences > eDocs” starting on July 17 • We will notify Common App of schools that opt out of the integration
- 22. Other Changes andUpdates • GPA will have 5 places • If a 4-point scale, then GPA can be reported with up to four decimal places • If a 100-point scale, then max would be 2 decimal places (if GPA was over 100), but more likely 3 decimal places (ex: 96.314)
- 23. Document Requests fromColleges Some Parchment Exchange colleges have the ability to request transcripts from high schools • Student completes online application on college website • Student directed to Parchment to complete a transcript request • Request goes to sending institution and includes the Applicant ID for the student (similar to NCAA process) • Student or parent must register or sign in to make the transcript request
- 24. Document Requests fromColleges
- 25. Document Requests fromColleges
- 26. Document Requests fromColleges Transcripts requested in this manner will appear on the home page of Naviance
- 27. Your Feedback Matters! Thankyou for attending the Naviance Summer Institute 2013! We greatly appreciate your feedback, please complete a brief evaluation for this session at: http://go.naviance.com/evaluations
Editor's Notes
- #4 Register for a CA4 Account Enter High School Information Add at least one College After step 3, the CA Waiver and FERPA info will be available Sign FERPA (you need to do all the above to be able to even see the FERPA) Go to Naviance & Match!
- #6 Second paragraph contains a very thorough explanation of what FERPA is and why/how it matters to colleges in the recommendation review process. Third paragraph informs student that they should consult with a counselor or other school official if they are not sure what to choose.
- #8 Remember the phrase “Invite a recommender” – it will be important later on when we talk about matching
- #11 Last year, fewer than 50 students requested that their FERPA choice be changed. The thoroughness of the language and the explanation of what FERPA is and what it means in the recommendation process will probably help reduce confusion on this topic.
- #13 This form replaces the form that was previously accessible only by clicking on a link within the NACAC SR form. This will be much easier to see, and counselors will easily know if it has been completed or not.
- #14 “ Passing mark” requires a numerical answer. Note that you can see who last updated the form and when.
- #16 Can see that the form has been updated. Use the “x” to make this message go away.
- #18 Can we get a screenshot of the actual permissions?