The document discusses the evolution of school enrollment systems, transitioning from paper-based processes to efficient online applications. It highlights the advantages of modern systems, such as error checking, accessibility, and deeper analytics for schools, ultimately leading to improved experiences for parents and administrators. The implementation of cloud-based, customizable solutions has streamlined these processes, enhancing operational efficiency and planning for school growth.

1. http://www.logn.co
Paper based enrollment -
Disgrace to Education technology
Jinal Jhaveri – jinal@logn.co

2. Humans and Computers
• History
• Most paper based systems have moved on or
are dying:
o Paper based tests – GRE / GMAT
o Paper based accounting
o Paper based mail
o Paper based bills
o Newspapers

3. Process for parents
• Fill out the same forms
• Stand in line
• Send out the forms <> make mistakes
• Lucky enough to not make a single mistake
• Pray
• Pray
• Pray
• Get a mail about whether your kid is in or not
• Get in
• Reminder to pay fees
• Forget
• Reminder to pay fees + fine
• Pay fees
• Repeat

4. Process for schools
• Send out forms
• Explain the same thing again and again to parents
• Handle errors in the forms
• Drive office managers crazy
• Pray
• Pray
• Pray that more parents sign up
• Run lottery / Match
• Mail out letters
• Accept payments in form of checks
• Send payment reminders

5. Issues
• Unhappy Parents
• Unhappy School Admins
• Unhappy Kids
• Unhappy Trees
• Skewed student-teacher ratios
• Have to wait till the end of admissions to
figure out which schools are doing well and
which are not – no community outreach

6. Today’s systems
• Parents
o Online forms
 Accessible anywhere (Web, Mobile, Tablet)
 Multiple languages
 Check for errors
 Show maps – easy to find nearby schools
• Schools
o Seats filled so far
o Run lottery
o Follow up via email
o Detailed analytics and reporting

7. Advantages
• Cut down paper usage
• Less frustrated parents
• Efficient
o School Admins
o Principal
o Office Manager
• Time & Cost savings

8. Questions ?

9. Appendix

10. GHA Enrollment System
• Dozens of K-12 Schools in AZ (expanding to TX in 2014)
• Tens of thousands of applications submitted (most of which were in
the first week)
• Multi-language support
• Deeper analytics for school operations and planning for growth.
• Lottery algorithm designed in compliance with state law
• Customizable and Extensible
• Core functionality
o Manual imports of existing applications
o Self-service online application submission, tracking, registration
o Admin portal for CMO and School level administrators
o Integration with SchoolMaster SIS
• Project finished with extremely tight timeline – parent facing
application system was built from inception to finished in ~3 months.
• Mobile compatible
• Cloud based solution. Scalable to 100s of schools

11. The Family Portal is the main interface for students and their guardians. Families can create just one application
for each student in their household and submit it to multiple schools. Relevant actionable items appear as the
status of each application changes.

12. Clean and easily customizable application forms that validate on submission make submitting an application
clear for families and mitigate office overhead in avoidable corrections.

13. Selecting which schools to apply to is easy with a Google Maps integration that lets families see where schools
are in relationship to home, and an intuitive drag-and-drop interface for school selection.

14. The administration portal was designed to make it easy for office managers to find the information they need. This
is their homepage, giving them quick access to the tools used most frequently.

15. The Student Dashboard provides a high-level overview of all applicants in the system, including the status of the
application, lottery and waitlist details, and links to vital actions such as emailing parents and editing an application
or student record.

16. The Enrollment Tracker gives the lead office a way to gauge whether school’s are at or near capacity—a powerful
tool for planning for future growth.

17. Appendix 2

18. Rocketship – ROLLS
• K-5 Schools in CA, MN (expanding to 20+ Schools by 2016)
• System live since 2010
• Multi-language support - English, Spanish, Vietnamese (more
languages coming soon)
• Completely customizable lottery design to meet State and District
specific lottery laws
• Core functionality
o Manual entry for existing applications
o Self-service online application submission
o Admin portal for National Office, CMO and School level administrators
o Advanced application tracking functionality to support growth / planning
o Integration with PowerSchool SIS
• Cloud based solution. Scalable to 100s of schools

19. A streamlined application interface breaks down the process into digestible steps and the form validates on
submission so office managers have minimal cleanup afterwards.

20. The Design a Lottery tool is a powerful and simple way for school admins to create a lottery based on a specified
criteria. Completely configurable and customizable by school, this allows the ROLLS system to serve Rocketship
Schools in multiple states / legislations

21. Comprehensive breakdown of each student’s record provides school admins with one-stop solution for
understanding and managing the state of a particular applicant within the system.

22. The application summary report provides school administrators with a way to gauge their enrollment numbers
and progress to help plan for future growth.