Web School ERP User Manual
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The document describes the various modules and features of a school management system called Web School. It includes modules for administration, human resources, students, exams, fees, library, transportation, hostel, assignments, notes, promotion and alumni. The key modules allow admin to manage courses, batches, subjects, employees, attendance, timetables, exams, student admissions and fees. Reports can be generated for attendance, marks, fees status and more.
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Web School ERP User Manual
- 2. Web School Users 1.) Admin 2.) Employee 3.) Student 4.) Parent
- 3. Admin Dashboard Messages Profile , logout,Password change Click and view all the premium version modules Click the gray lock icon to lock the sidebar
- 4. Settings 1. General Settings 2. My Profile 3. Course 4. Batch 5. Subject 6. Student Category 7. Leave Management 8. Event Management
- 5. General Settings Upload Logo General Settings
- 6. My Profile Click Here to edit your Profile Upload admin user’s photo Click my profile
- 7. Course Click Course Enter course details and click save button Course List View/Edit button Delete Button
- 8. Batch Click batch Batch List
- 9. Subject Click Subject Select Course and batch and enter subject name Save button Subject List
- 10. Student Category Enter Student category name and click save Student Category List Click Student Category
- 11. Leave Management Click leave management, The leave names entered here are considered for marking absent in attendance management for employees and students.
- 12. Event Management The events we enter here appears on the event calendar of dashboard Click the check box to make the event common for all the batches and departments You can select multiple batches and department.
- 13. MESSAGE Inbox,Outbox,Trash MESSAGE Inbox,Outbox,Trash Click the mailbox Send single mail Send group mail Select check box and click on the delete icon at the top to delete mails from inbox Received Mails Sent Mails Deleted Mails
- 14. Compose Email Select recipient Select Attachment Click here to add more attachments
- 15. Compose Group Mail Select multiple batches and department to send mail Attach File Add Attachment
- 16. HUMAN RESOURCE 1. Admin Users 2. Employee Management Add Department Add Position Add Employee Employee List 3. Set working Days 4. Attendance Management Attendance Report 5. Subject Allocation
- 17. Admin Users Click Admin Users Super Admin can add more number of admin users
- 18. Employee Management Add Department Click Add Department Enter Department name and click submit button and the table below shows the list of departments available
- 19. Add Position Add Position Enter Position name and click submit button and the table below shows the list of positions added.
- 20. Add Employee Click Add Employee Mark tick check box if permanent address is same as present address else fill permanent address in the box given
- 21. Employee List Click here for employee list Select employee by department View / Edit employee details Delete Employee
- 22. Set Week Days This weekdays are taken for attendance and timetable Mark check box and set weekdays
- 23. EmploySeeleect dAeparttmteentn nadmeance ManSaelegct emomnthent Generate PDF Report Click on the Green ‘X’ to mark absent Green ‘X’ – Present Red ‘X’ – Absent H – Holiday(Unmarked days from ‘set week days’) h- Holiday marked on event calendar
- 24. Employee Attendance Report Generation Attendance Click Report Modes are Yearly, Report Monthly, Individual
- 25. Employee Subject Allocation Click subject Allocation Assign Subject for employee in each department.
- 26. Student 1. Admission 2. List 3. Attendance Management Attendance Report
- 27. Admission Click Admission This form is used for student registration Enter student Details Enter Parent Details
- 28. Student List Click List Search by batch View / Edit button Delete button
- 29. Student Attendance Management Click Admission Select Batch Select Month Absent Generate PDF Report
- 30. Student Attendance Report Click Report
- 31. Timetable Management 1. Set Timetable 2. View Timetable
- 32. Set Timetable Select Course Select Batch Default Weekdays, You can reset it Select Subject Set Start Time and End Time Click Save Button
- 33. View Timetable Select Course Time Enter ‘Go’ button Edit Timetable Remove timetable Select Batch Subject Staff Name Click View Timetable Week Day
- 34. Exam 1. Set Term 2. Set Grade Scale 3. Set Assessment 4. Set Exam 5. Exam List 6. Set Mark list 7. View Mark list 8. Generate Report Card
- 35. Set Exam Term Click Set Term Enter Exam Term Enter Exam Term Start Date and End Date and click Save Button
- 36. Set Grade Scale Click Grade Scale Enter Grade name , mark range and status of each grade and click save button.
- 37. Set Assessment Click Set Assessment Select ‘Common to all batches’ to set assessment for all batches . You can select multiple batches here
- 38. Set Exam Click on set Exam Enter Exam Details Click Save Button
- 39. Exam List Click Exam List List of Upcoming Exams
- 40. Exam Mark list Click Set Mark list Enter data in all fields and click ‘Go’ button
- 41. Exam Result There are five exam mark sheets. 1. Cognitive – Exams conducted in each term 2. Assessment – Class Works 3. Affective 4. Psychomotor 5.Physical & Health Records Click on each tabs to enter marks Enter Save Button EnterMarks Select Student ,Enter marks and click save button
- 42. View Exam Mark list Click Set Mark list Enter data in all fields and click ‘Go’ button
- 43. Edit or Delete Mark list Edit data and click save button Delete Marks
- 44. Broad Sheet Click on Broad Sheet Enter term and course Click Go to view board sheet
- 45. Click to print Page Get PDF of Reportcard Percentage of total marks scored GPA of All the subjects CGPA of All the subjects Position of each student based on GPA calculated
- 46. Student Report Card Select required fields and click go button to view the report of a particular student Click Generate Report Card
- 47. Report Card Click for printout of report card
- 48. Fees 1. Fees Category 2. Fees Particular 3. Fees Period 4. Fees Collect 5. Fees Payment 6. Fees Status
- 49. Fees Category Click Fees Category Enter Category Name and Description Click Save button Fees Category List Click here to add Fees Particular
- 50. Add Particular This module is to specify the fees amount for a batch or Roll no in a particular category Types All – Common for all batches Roll No : Fees Particular for a specific roll no. Course/Batches – Fees Particular for a particular batch
- 51. Fees Period Fees Period List Click Fees Period Enter Fees Period
- 52. Fees Collect Click Fees Collect Select Fees category, Particular and Batch Click here for payment
- 53. Fees Payment Enter amount and payment details and click sane button
- 54. Fees Status Click Fees Status PDF Report Excel Report
- 55. Library 1. Category 2. Add Books 3. Book List 4. Issue Books
- 56. Category Add Category Category List
- 57. Add Book Click Add Books Add Book Details
- 58. Book List Book List Search by book category
- 59. Book Issue Click Issue Book Book List Search by Employee or Student Click here to return book
- 60. Transportation 1. Add Vehicle 2. Add Route 3. Add Destination 4. Add Driver 5. Add Vehicle Timing 6. Seat Allocation 7. Fees Payment
- 61. Add Vehicle Click Add Vehicle Enter Vehicle Details and click save button Vehicle List
- 62. Add Route Click Add Route Enter Route details and click Save Button Route List
- 63. Add Destination Click Add Destination Enter Destination details and click save button Destination List
- 64. Add Driver Click Add Driver Enter data and click save button Driver List
- 65. Add Vehicle Timing Click vehicle timing Enter details and click save button Time List
- 66. Seat Allocation Click Allocation Register student or employee Allocation List
- 67. Fees Payment Make Payment Enter Route name Enter Month name Click Fees
- 68. Hostel 1. Add Hostel 2. Add Floor 3. Room List 4. Registration 5. Hostel Fees
- 69. Add Hostel Click Add Hostel Enter hostel details and click save button Hostel List
- 70. Add Floor Click Add Floor Enter Floor number and total number of rooms required and click save button. When you click save button a form to fill room details appears Floor List
- 71. Add Room Message to fill room details Enter room number and number of beds per room . Click Save
- 72. Room List Click Room List Select Hostel and floor to view room list
- 73. Room Allocation/Hostel Registration Click Registration Enter Employee or student detail and click save button Click mark vacated for vacating room
- 74. Add Hostel Fees Click Fees Enter Fees name ,type and amount View payment details
- 75. Get Payment Details View Payment details of members in each room. Click on ‘make payment’ to add fees.
- 76. Assignment Click Assignment Attach Assignment files Click on the ‘+’ sign to add attachments. Click Save and view list of assignments in the table below this form.
- 77. Download Attachments Click on the view/edit button on the assignment list table to view ,edit ,delete or download files. Download Attachment Delete Assignment Delete Attachment
- 78. Notes Click notes Attach notes files Click Save and view list of notes in the table below this form. Click on the ‘+’ sign to add attachments.
- 79. Download Attachments Click on the view/edit button on the notes list table to view ,edit ,delete or download files. Download Attachment Delete Notes Edit Notes Delete Attachment
- 80. Promotion Click Promotion Select Year batch and term and click ‘go’ button. List of students and their mark details. Click on the row to promote student List of promoted students.
- 81. Check the alumni to move student details to alumni section. (Students who leave school/College should be included here) Keep the alumni checkbox unchecked and select a batch to promote student to some other batch.
- 82. Alumni Select the required details and click go button. There you can find the details of all alumni.