2. Efficient management by experts. A
dedicated team assisting Employees and
catering to their needs.
Time saving for the company. The
Company can deploy its resources
effectively towards their core function.
Tedious and cumbersome process of
implementing an In-House Payroll
management.
Reduces the pressure on the company’s
resources for processing salary on a
timely basis with high degree of accuracy.
Why outsource
Payroll?
3. What are the benefits of Payroll
Outsource?
To the Finance
Department
• Reducing the burden by
outsourcing the data
intensive and tedious job
of payroll.
• Elevate their role to that
of an Auditor & Quality
control.
• Providing required data
to the Statutory
Auditors.
To the HR Department
• Employee’s queries
relating to Payroll is
addressed by us.
• Various Employee based
documents like personal
info, salary, tax
statements &
investment proofs are
stored in centralized
location for future
reference.
To the Employees
• Employees are provided
with the service of an
Employee Portal giving
them web access to
various reports.
• Salary is received on a
Timely Basis
• Dedicated team to
address any queries &
provide any assistance.
4. • Calculating Salary, Income Tax, Labour Tax, Social Security
Contribution (EPF).
• Filing of Statutory Returns.
• Preparing Transfer Letter, PaySlip, Monthly Register, Form 16,
Other Customized Reports.
Accountants
Role
• Assistance, planning & advising on salary structure for
employees.
• Setting up of a dedicated Employee Portal Website with
Password Protected access to PaySlip, YTD, Form 16 for all
employees.
HR Role
What is exactly Outsourced ?
5. Data from HR:
• Employee Basic Info
• List New Employees
• List of Resigned Employees
Monthly changes in data:
• Increments, Bonuses
• Loss of Pay, Leaves
• Commission, Incentives
Amendments & Procedural:
Changes:
• Income Tax Act
• Labour Laws, etc.
Reports for Employee:
• PaySlips
• YTD Statement
• Tax Computation
• Form 16
• Basic Info
Reports for Accounts Dept:
• TDS Payment Details
• e-TDS Salary Return
• PF, PT Payment Challan
• Payroll Journal Voucher
Reports for HR Dept:
• Payroll Register
• Loan, Leave & Attendance
Reports
• Document Management
for the HR
6. What is the Employee Portal?
It is a dedicated website for the company through which the Employee can access their
User Account.
Employee have access to all their data which can be accessed from their computer &
smartphones.
The Employees can submit their Income Tax Declaration along with proofs by attaching
a scan file.
Complete transparency in salary working, simplistic User Interface which makes it easy to
navigate.
7. Why choose VIVA PPO?
We at VIVA PPO are a responsible team, committed to our client and our work.
We maintain the highest ethical standards and the necessary confidentiality
required of us.
We have provided this service successfully for over a
period of 5 years, constantly innovating and bringing
out new improved features.
Auditing of the various
statutory compliances to
be followed.
Insuring a punctual and
complete check before
salary payment is due.
Independent department
scrutinizing of the salary
process in detailed.
One stop for all Payroll
related services.
8. Payroll
Management:
• Staff: Consist of 4
employees
• Role: Collection of
required data.
Responsible for
processing Salary.
Tax & Compliance:
• Staff: Consist of 2
employees
• Role: Insuring
compliance related to
I.T Act , e-TDS Salary
return. Compliance
relating to Labour
Laws.
Employee Support:
• Staff: Consist of 3
employees
• Role: Assisting
Employees queries &
concern through
email, over the phone
& Skype. Feedback to
the Payroll & Tax
Departments.
Quality Control:
• Staff: Mr. Pankaj
Thakker
• Role: Auditing the
entire process.
Providing valuable
insights to our team
and training them.
How we Function?
9. Past Experience of the Firm:
Publications
Management
Consultancy
International
Schools
IT- Software
Sales
PSU’s-
Handling a
data of 5000
employees
Architecture
& Civil
Engineering
10. Our Core Team:
• Over 18 years of Experience in field of Taxation, Payroll,
Audit & Compliance, Incorporation of Companies/ Liaison
Offices/ Firms, Due Diligence & Project Evaluation.
Mr. Viren Lakhani
Chief Officer-
Business development
• A banker by profession, has rich experience in the field of
accounting and payroll processes. He started his career
with Bennet Coleman & Co Ltd in 1973. He successfully
executed the responsibility of managing the Payroll
system of the company, when processes were
implemented manually.
Mr. Pankaj Thakker-
Quality Control
11. Thank You.
Contact Us:
Mr. Viren Lakhani
Chief Officer- Business
Development
M+ 91 9881245324
O+ 91 20 40093262
Email:virenl@vivappo.in
Mr. Clinton Fernandes
Business Development
M+ 91 9028835640
O+ 91 20 41236227
Email:
Clinton.fernandes@vivappo.in
