2. Payroll Past v Present
Access from anywhere, by anyone, regardless of device, platform or
operating system is the proven trend and Company.payroll has a unique
offering to address the cloud based services model for payroll and related
HR service needs of SMB’s throughout the United States.
3. Why Do Business Customers Need this Service?
Did you know…
• Various sources within the payroll industry feel that regulations for secure
payroll data compliance are imminent. Increased data security has
already taken effect in various industries. Credit card processing (PCI
Compliance) and Health care (HIPPA Compliance) are just a few.
• Currently, only 20% of U.S. Businesses outsource payroll to providers who
provide secure and compliant environments that protect employer and
employee payroll data. In the very near future outsourcing payroll will be
not just an option, it will become a requirement.
4. Why Do Business Customers Need this Service?
Did you know…
According to the IRS, 40 percent of small businesses pay an average
penalty of $845 per year for late or incorrect filings and payments?
Company.payroll provides a tax guarantee, ensuring that customers
will incur no penalties. We take responsibility for penalties and
interest when they do occur. In many instances, this cost-savings
immediately justifies outsourcing payroll.
5. Overview of Products & Services
Employer on the GO, Reporting, My
Employee on the GO & HR Tools.
6. Employer on the GO
Employer on the GO allows you to manage your payroll wherever you are,
whenever you need to.
This easy to use, intuitive online payroll and workforce management tool
provides you with a reliable resource for employee onboarding, payroll, time
and attendance and HR.
Employer on the GO offers a browser and device independent payroll experience
safely, securely and accurately. Employer on the GO is the perfect tool for your
business, providing everything you need in one convenient solution.
7. Employer on the GO
Preview Payroll Results to Reduce Errors
Payroll Tax Compliance
Customized Access by User
Unlimited Earning and Deductions Codes
Payroll for Restaurants and Tipped Employees
Print Reports locally
Integrated With Time and Attendance
Check Calculator, Gross-to-Net or Net-to-Gross
Online Employee Self-Service
8. Employer on the GO
Employer on the GO employs state-of-the-art security to ensure the highest
level of protection with your sensitive payroll data. We follow rigorous
standards for the safety and reliability of your data, enabling you to focus on
running your business, knowing with confidence your sensitive data is being
managed properly. Easily expand or scale back functionality to address the
unique needs of each administrator, manager or employee.
Import Your General Ledger from QuickBooks, Peachtree & Any Other
Accounting Package.
• Human Resources
• Workers' Compensation Insurance
• Time and Attendance
• Background Checks
10. Reporting
Reporting has been revolutionized. You have easy and convenient access to
your data. Employer on the GO offers real time access to payroll reports each
pay period. The Report Wizard and Quick Reports Tools also allow you to run
and print numerous reports from your historical data across.
11. My Employee on the GO
Employee Self Service, Timekeeping
and Electronic PTO Requests.
12. My Employee on the GO
What is it?
• Comprehensive online employee portal that improves efficiency,
engage employees, enhance communication, and streamline HR
processes.
Who’s it for?
• Employee: Provides employees with a single login and
comprehensive set of tools to interact with their employer.
• Company: Provides the company, managers, and its HR team with
a platform to engage and communicate with their employees.
• Payroll Bureau: Provides the Payroll Bureau a new product to
integrate directly into a client’s HR process.
13. My Employee on the GO
Employee Self Service
Employees receive secure internet access to a variety of tools that enable them to
take control of their personal and financial matters including viewing:
• Profile information: name, address, W4, state and withholding allowances,
contacts and more.
• Payroll and tax information: details of current and previous years’ per pay period
employee compensation statements, deductions, PTO and direct deposit
amounts.
• Annual tax forms: current and previous years’ W2 or 1099’s.
• Time and Attendance: details of each day’s time clock transactions for the current
and previous pay periods, including time clock punches and hours worked.
14. My Employee on the GO
Timekeeping
Employers no longer have to gather time sheets, compute the total hours and re-key
into your payroll system. All that is done automatically and accurately.
Employees are issued time cards, which allow them to clock in and out through an
electronic time clock or they can simply log in to our secure web clock with a user
name and password to clock in and out.
Increase Productivity and Profitability
• Time savings: substantially reduce the time spent preparing time sheets, audits
and reports.
• Increase accuracy: minimize our eliminate costly human error in time sheet
preparation.
• Increase productivity: over 20 hours of productivity per year is lost by an employee
who arrives late, extends a break or lunch and leaves early.
• Increase profitability: time theft is all too common and can result in lost profits,
not to mention overtime, taxes and benefits.
16. My Recruiting Center
Simple and cost effective hiring solutions for your business.
• One-click job advertising
• Background checks
• Paperless onboarding
19. Why Outsource Payroll?
• Reduce costs
• Reduce complexity and risk
• Alleviate pain
• Offer direct deposit
• Free up time
• Avoid technology headaches
• Leverage outside payroll expertise
• Avoid payroll knowledge walking out the door
20. Why Outsource Payroll?
Reduce Costs
• The direct costs of processing payroll can be greatly reduced by working
with a payroll service company. Research indicates that a small business
with 10 employees will typically spend $2,600 per year in direct labor
costs associated with payroll.
Reduce Complexity & Risk
• Avoid IRS Penalties. According to the IRS, 40 percent of small businesses
pay an average penalty of $845 per year for late or incorrect filings and
payments. We provide a tax guarantee, ensuring that customers will incur
no penalties because we take responsibility for penalties and interest
when they do occur. In many instances, this cost-saving immediately
justifies outsourcing payroll.
21. Why Outsource Payroll?
Alleviate Pain
• Manual payroll is a headache in the best case and a nightmare in the
worst case. Business owners who outsource payroll eliminate a tiresome
source of personal pain.
Offer Direct Deposit
• Providing direct deposit is difficult if a company doesn’t use an outside
payroll service. Increasingly, businesses recognize that employees want
direct deposit. Not having to make a trip to the bank is an important
convenience for them. More importantly for business owners, direct
deposit eliminates time-consuming and error prone paper handling and
the need to reconcile individual payroll checks every month, plus it helps
reduce check fraud.
22. Why Outsource Payroll?
Free Up Time
• Payroll processing by hand is a time-consuming process. Outsourcing payroll
can free up staff time to pursue more important value-added and revenue-generating
activities. Inc. Magazine recently identified payroll as the #1 task
for small businesses to outsource, along with most accounting tasks.
Avoid Technology Headaches
• A constant question for business owners is whether they have the latest
version of their payroll software and the most recent tax tables installed on
their computer. Using the wrong tax tables can result in stiff penalties.
Outsourcing payroll removes those headaches and keeps payroll running
smoothly. Also, by outsourcing, businesses can take advantage of technology
that was previously available only to larger sized companies.
23. Why Outsource Payroll?
Leverage Outside Payroll Expertise
• Most business owners and controllers don’t have time to keep up with
constantly changing regulations, withholding rates, and government forms.
By outsourcing payroll, a business can take advantage of expertise that was
previously available only to big companies.
Avoid Payroll Knowledge Walking Out the Door
• If a bookkeeper or controller gets a new job, they will walk out the door with
their knowledge of the payroll process. Using an outside service eliminates
that business risk.
25. Handling Objections
Objections Response
We are too small. Our Starter Program is
designed for companies with as
few as 3 employees and starts
at only $79/month
26. Handling Objections
Objections Response
Our CPA handles payroll With our solutions you could
you save the money you would
normally pay your CPA, for
quarter and year-end reports.
Also, most CPAs will not offer a
tax guaranty in the event of a
fine
27. Handling Objections
Objections Response
Will this work with my existing
Time & Attendance Program?
Yes. Most of these types of
programs have the ability to
export out a data file and in
most cases we are able to use
this data file to update the
payroll system.
30. Data Security
The employees Personal
Financial Information is
maintained in environment
designed specifically to
protect sensitive financial
information.
31. Why Buy?
The payroll company
provides a tax guarantee
ensuring the customer will
incur no penalties.
35. Company.payroll CORE Plan Features
CORE Plan Features:
• Cloud-Based Employer Portal – access and run payroll from any
device, any time
• File and pay taxes, guaranteed – never miss a payment, never
receive a penalty. Company.payroll takes 100% responsibility for
filing accuracy.
• Electronic Payroll Distribution – with fully electronic payroll,
sensitive data is safe.
• Easily pay W-2s and 1099s
• Choose your pay method: check, direct deposit or payroll debit card
36. Company.payroll POWER Plan Features
POWER Plan Features:
All CORE Plan features –
• Cloud-based Employer Portal – access and run payroll from any device, any time
• File and pay taxes, guaranteed – never miss a payment, never receive a penalty. Company.payroll
takes 100% responsibility for filing accuracy.
• Electronic Payroll Distribution – with fully electronic payroll, sensitive data is safe.
• Easily pay W-2s and 1099s
• Choose your pay method: check, direct deposit or payroll debit card
PLUS –
• Report Library – access all of your payroll data and run hundreds of custom reports to review every
aspect of your payroll.
• QuickBooks integration – Seamlessly integrate your payroll with your general ledger in QuickBooks.
• Pay-as-you-go Workers’ Comp – Improve cash flow management by automatically paying Workers’
Comp each period, based on actual payroll.
• Employee Self Service – reduce printed material and distribution costs by giving employees secure
access to their own payroll, tax, time and attendance information.
• Electronic CPA report distribution
• Affordable Care Act reporting
37. Company.payroll COMPLETE Plan Features
COMPLETE Plan Features:
All CORE and POWER Plan features –
• Cloud-based employer portal – access and run payroll from any device, any time
• File and pay taxes, guaranteed – never miss a payment, never receive a penalty. Company.payroll takes 100%
responsibility for filing accuracy.
• Electronic payroll distribution – with fully electronic payroll, sensitive data is safe.
• Easily pay W-2s and 1099s
• Choose your pay method: check, direct deposit or payroll debit card
• Report library – access all of your payroll data and run hundreds of custom reports to review every aspect of your
payroll.
• QuickBooks integration – Seamlessly integrate your payroll with your general ledger in QuickBooks.
• Pay-as-you-go Workers’ Comp – Improve cash flow management by automatically paying Workers’ Comp each period,
based on actual payroll.
• Employee Self Service – reduce printed material and distribution costs by giving employees secure access to their own
payroll, tax, time and attendance information.
• Electronic CPA report distribution
• Affordable Care Act reporting
PLUS –
• Cloud Based Employee Portal – Is this different from Employee Self Service?
• Complete HR Outsourcing – The Company.payroll HR Support Center keeps your business up to speed with changing HR
needs. You have online access to employee handbooks, pre-written HR forms and letters, job descriptions and required
HR forms.
• Time and Attendance – Electronic time cards and clocks are easier and more accurate than the old methods, and make
reporting easy.
• Electronic PTO Requests
• Task Management
• Job Posting / Background Checks
38. Client Sign Up Package
Payroll checklist, Sales order form,
Employer agreement & MPA
information
44. Company.payroll Glossary
Term Definition
General Ledger Tool containing all the accounts for recording transactions relating to a
company's assets, liabilities, owners' equity, revenue, and expenses.
Workers’
Compensation
A form of insurance providing wage replacement and medical benefits to
employees injured in the course of employment in exchange for mandatory
relinquishment of the employee's right to sue his or her employer for the
tort of negligence.
Direct Deposit The electronic transfer of payments to any bank in the U.S. which is a
member of an automated clearing house.
Payroll Debit Card
Each pay period, the payroll debit card is automatically loaded with the full
or partial value of employee’s paycheck. This enables employees without
bank accounts to make purchases and receive cash back at retailers, and to
obtain cash at ATM machines – up to the amount of the paycheck.
45. Company.payroll Glossary (continued)
Term Definition
EIN Employer Identification Number: The IRS and state “code” for an employer, how an
employer is identified for tax purposes.
Withholding
Amount
The amount withheld from employee wages for the payment of employment and
other taxes.
Payroll Register A report that specifies pay amounts, taxes withheld, and other payments made in
association with payroll services.
47. Payroll Quiz: Questions
1. According to the IRS what percentage of small businesses
face penalties for late and incorrect filings of payroll taxes?
1. Name one reason why small businesses should outsource
their payroll.
2. Identify one feature of My Employer on the GO.
3. What are some of the advantages in having Merchant Payroll
as your payroll services provider?
48. Payroll Quiz: Answers
1. 40%
2. Lowers processing costs, data security, etc.
3. Employee Self Service, Timekeeping,
Electronic PTO requests.
4. Tax guarantee- no penalties.
49. Why Use Payroll Processing?
• Save Time & Money
• Secure, Paperless
• Manage from Anywhere
• Multiple Employee Payment
Options
• Reduced Risk of Fines
51. How to Process Payroll Manually
1. Gather employee wage information
2. Check to ensure that you have the W-4
information for each employee.
3. Calculate employee’s gross pay from
employment, agreement or time sheet
4. Determine Withholding amount for
Federal Income Tax
5. Calculate employee amounts for Social
Security
6. Calculate employee contributions for
Medicare Tax
7. Determine state and local tax liabilities
8. Deduct additional employee items such as
retirement plans, health insurance, or
garnishments.
9. Now the business is ready to process
their payroll.
10. REPEAT FOR EACH EMPLOLYEE
52. With OfficeMax Payroll Processing
1. Gather employee wage information
9. Now the business is ready to process
their payroll.
10. REPEAT FOR EACH EMPLOLYEE
53. Penalties and Fines
According to the IRS
• 40% of small businesses are
assessed penalties for
incorrect payroll filings
• $845 average fine
54. Don’t Forget
• File Quarterly Withholding Reports with the Fed
• File Quarterly Withholding Reports to your State
• Pay the withholdings to Medicare
• Pay the withholdings to Social Security
• Pay the withholdings to IRS
• Pay the state their taxes
• Prepare the Employee’s W-2 Year-End Forms
• Prepare the Contractor’s 1099 Year-End Forms
55. With OfficeMax Payroll Processing
• File Your Quarterly Withholding Reports with the
Fed
• File Your Quarterly Withholding Reports to your
State
• Pay the withholdings to Medicare
• Pay the withholdings to Social Security
• Pay the withholdings to IRS
• Pay the state their taxes
• Prepare Your Employee’s W-2 Year-End Forms
• Prepare Your Contractor’s 1099 Year-End Forms
56. With Payroll Processing
The payroll company
takes responsibility and
guarantees their work.
The customer will not be
responsible for any
payroll-related fines.
58. Paying Employees
The employer updates
the time or tips for
employees whose pay
amount changes each
pay period.
59. Submit Payroll
Once payroll totals have been verified,
the employer approves the payroll for
submission
60. Paying the Employees
Employees can be paid via:
Direct Deposit
Payroll Card
Check
Editor's Notes
1. A: Payroll Past v Present
1.B: Market Opportunity
1. C: Satisfy today’s payroll needs
2. A: Employer on the GO
2. A: Employer on the GO con’t
2. A: Employer on the GO: Secure
2. A: Employer on the GO con’t
2.C: Reporting
2. B: My Employee on the GO
2.B.1: Employee Self Service
2.B.2: Timekeeping
2.B.3: Electronic PTO Requests
2.D: HR Tools- My Recruiting Center
3.A: Competitive Analysis
3.B: Industry Facts
3.C: Reasons to outsource con’t
3.C: Reasons to outsource con’t
3.C: Reasons to outsource con’t
4.A: Role Playing Scenarios to Close Deals
4.A: Role Playing Scenarios to Close Deals con’t
4.A: Role Playing Scenarios to Close Deals con’t
4.A: Role Playing Scenarios to Close Deals con’t
Update numbers to tailor toward three tier program with $49 base rate and $3, $4 and $5 depending on tier – use 12 empl. Per teir and Avg rate per employee to compare ($34 per employee/mo) – Create new diagram for pricing and features in tiered program.
