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Using GoogleDocs

Collaborative creation and cloud computing




                                   By Emily Mross
Creating an account




If you currently have a Gmail account, you have access to GoogleDrive,
and therefore, GoogleDocs, without having to make a new account. Log
into your Gmail account and select GoogleDrive from the navigation bar,
or log into GoogleDocs with your Gmail account.
Creating an account




If you do not have a GoogleDocs account, creating a new one is simple
and free. Visit docs.google.com and select “Sign Up”.
Creating a new account




Fill out the fields to register an account. You can create a Gmail account,
or use a current email address. It can be beneficial to just create a Gmail
account, because you can manage many types of collaborative Google
software from one account more easily.
Docs List




When you log in, GoogleDrive (which is a part of GoogleDocs) will show
a list of all of the Docs you have created, listed by date last modified.
You can select a Doc to work on from this list, or creat a new one, or
upload a document from your computer.
Creating a new Doc




Select “Create” and a dropdown menu will appear. You can choose from
Document (similar to Microsoft Word), Presentation (PowerPoint),
Spreadsheet (Excel), Form, or Drawing. If you can use basic Microsoft
Office tools, using GoogleDocs will not be difficult. You can also choose
to make a folder to group related Docs together.
Uploading a Doc




Select the upward arrow to upload files to GoogleDocs. These can be in
any file format, because of GoogleDrive. Drive acts as a cloud storage
space for your files. You can access them and download them to any
computer with an internet connect. Be aware, however, that only basic
file formats (doc, xls, ppt, pdf, jpeg, etc.) can be opened within
GoogleDocs. Files from specialized software will likely not open.
Uploading a Doc




Select the document or folder you would like to upload using the file
browser.
Uploading a Doc




The file uploader will appear in the bottom right corner of your screen,
and keep track of the uploading progress. You can upload multiple files
at the same time. They will be added to your main screen when
uploading is complete.
NoodleTools and GoogleDocs




Students can also work on projects created in NoodleTools through
GoogleDocs. Select the Paper button in the navigator to get started.
NoodleTools and GoogleDocs




NoodleTools will prompt you for permission to log into your GoogleDocs
account, and then it will create the document for you, using the title set
up earlier in NoodleTools. This document can then be re-accessed from
both NoodleTools, by selecting Paper, or from your main page on
GoogleDocs
Collaboration




There are two ways to share your Doc. The blue share button on the top
right of the screen, and another share option under File. After a Doc is
shared, you can use Email Collaborators, also found under file, to send
information to other users of the Doc.
Tracking work




Using Track Revision History, also found under file, you can view who
edited a document and when. This can be helpful in monitoring group
work on shared documents, because you will be able to see who
accessed the document, when they accessed it, and what they did.
Other ways to share




Several other Share options can be found on the File menu. You can
download the file in several different formats as needed. Documents can
also be emailed as an attachment directly from the Doc page by
selecting Email as an attachment.

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Using google docs

  • 1. Using GoogleDocs Collaborative creation and cloud computing By Emily Mross
  • 2. Creating an account If you currently have a Gmail account, you have access to GoogleDrive, and therefore, GoogleDocs, without having to make a new account. Log into your Gmail account and select GoogleDrive from the navigation bar, or log into GoogleDocs with your Gmail account.
  • 3. Creating an account If you do not have a GoogleDocs account, creating a new one is simple and free. Visit docs.google.com and select “Sign Up”.
  • 4. Creating a new account Fill out the fields to register an account. You can create a Gmail account, or use a current email address. It can be beneficial to just create a Gmail account, because you can manage many types of collaborative Google software from one account more easily.
  • 5. Docs List When you log in, GoogleDrive (which is a part of GoogleDocs) will show a list of all of the Docs you have created, listed by date last modified. You can select a Doc to work on from this list, or creat a new one, or upload a document from your computer.
  • 6. Creating a new Doc Select “Create” and a dropdown menu will appear. You can choose from Document (similar to Microsoft Word), Presentation (PowerPoint), Spreadsheet (Excel), Form, or Drawing. If you can use basic Microsoft Office tools, using GoogleDocs will not be difficult. You can also choose to make a folder to group related Docs together.
  • 7. Uploading a Doc Select the upward arrow to upload files to GoogleDocs. These can be in any file format, because of GoogleDrive. Drive acts as a cloud storage space for your files. You can access them and download them to any computer with an internet connect. Be aware, however, that only basic file formats (doc, xls, ppt, pdf, jpeg, etc.) can be opened within GoogleDocs. Files from specialized software will likely not open.
  • 8. Uploading a Doc Select the document or folder you would like to upload using the file browser.
  • 9. Uploading a Doc The file uploader will appear in the bottom right corner of your screen, and keep track of the uploading progress. You can upload multiple files at the same time. They will be added to your main screen when uploading is complete.
  • 10. NoodleTools and GoogleDocs Students can also work on projects created in NoodleTools through GoogleDocs. Select the Paper button in the navigator to get started.
  • 11. NoodleTools and GoogleDocs NoodleTools will prompt you for permission to log into your GoogleDocs account, and then it will create the document for you, using the title set up earlier in NoodleTools. This document can then be re-accessed from both NoodleTools, by selecting Paper, or from your main page on GoogleDocs
  • 12. Collaboration There are two ways to share your Doc. The blue share button on the top right of the screen, and another share option under File. After a Doc is shared, you can use Email Collaborators, also found under file, to send information to other users of the Doc.
  • 13. Tracking work Using Track Revision History, also found under file, you can view who edited a document and when. This can be helpful in monitoring group work on shared documents, because you will be able to see who accessed the document, when they accessed it, and what they did.
  • 14. Other ways to share Several other Share options can be found on the File menu. You can download the file in several different formats as needed. Documents can also be emailed as an attachment directly from the Doc page by selecting Email as an attachment.