Learn to use automated SaaS policies to enforce governance and compliance, including unsanctioned spend alerts, detecting suspicious user activity, onboarding and offboarding, and detecting inactive user accounts.

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USING AUTOMATED POLICIES FOR SAAS
GOVERNANCE AND COMPLIANCE
S e p t e m b e r 2 0 1 9

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Speakers
HARISH SUKHAVASI
SENIOR PRODUCT
MANAGER
PAUL PIESKE
SENIOR PRODUCT
MARKETING
MANAGER

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Housekeeping
This session will be recorded
Participants’ lines are muted
To ask a question, type it in the chat
box located on the bottom right of
your screen
This webinar is being played in
broadcast audio mode; please use
your computer speakers to join

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AGENDA
1. Introduction to policies
2. Breaking down a policy
3. Flexera differentiators
4. Sample SaaS Manager policies
5. Q and A

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01
INTRODUCTION TO POLICIES

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Policy Basics – What Policies Do
1. Checks for a Condition
2. Create an Incident if the Condition is met
3. Takes an Action on the Incident

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Policy Basics – What Policies Do
1. Checks for a Condition … What’s a “Condition”?
• Could be anything …
• Your cloud spend is above your budget
• You’ve got more Oracle licenses in use than you’ve paid for
• You have a Salesforce user that is not on your HR roster
• So long as the data from which a condition is determined is available via an API, you’re good to go!

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Policy Basics – What Policies Do
1. Checks for a Condition
2. Create an Incident if the Condition is met
3. Takes an Action on the Incident

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Policy Basics – What Policies Do
1. Checks for a Condition
2. Create an Incident if the Condition is met
3. Takes an Action on the Incident … what type of Action?
• Could be simple; could be complex …
• Sends and email or posts a notification in Teams
• Launch new cloud Servers, deploy code to them, determine if they are eligible for software license and terminating on-
prem servers.
• And, Actions can include Flexera’s Cloud Workflow which enable complex procedures to be handled

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02
BREAKING DOWN A POLICY

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Policy Basics – Breaking Down a Policy
CMP/Optima
SaaS Manager
FlexNet
Management
Suite
IT Administrator
Security Administrator
Compliance Officer
Server launches
User logs into app
Licenses in use
Server is oversized
User not on HR roster
Over subscribed
Re-size instance
Revoke access
Send report

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03
FLEXERA DIFFERENTIATORS

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Works with any service, any cloud, anything with an API
B read th
Flexera Differentiators

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Remediate issues automatically or after manual approval
Works with any service, any cloud, anything with an API
B read th
Flexera Differentiators
Orch estrated
Action s

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Extensible language to build your own policies and configurations
Remediate issues automatically or after manual approval
Works with any service, any cloud, anything with an API
B read th
Flexera Differentiators
Orch estrated
Action s
Po licies -as -
Cod e

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Out-of-the-box and open-source catalog of policies
Extensible language to build your own policies and configurations
Remediate issues automatically or after manual approval
Works with any service, any cloud, anything with an API
B read th
Flexera Differentiators
Orch estrated
Action s
Po licies -as -
Cod e
T ime to
Valu e

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Flexera Policies are Applicable to all Solutions
OptimaSaaS ManagerFlexNet Manager
Policies
Cost, Compliance, Security, Operations
IT Optimization Dashboard*
*Coming in 2019
CMP
Data Platform + Content Packs + Foundation
App Broker
Visibility
INSIGHTS
Analysis
Management
Optimization
SPEND
Governance
Self-Service
AGILITY
Control
On-Premise SaaS Cloud
INTEGRATION
CloudScape

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04
SAAS MANAGER POLICIES

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Compliance Reporting and Policies
Flexera SaaS Manager (FSM) has a flexible and extensible Policy Engine that allows
companies to control the risk of SaaS sprawl and shadow SaaS. Flexera delivers
SaaS compliance and Governance
GET NOTIFIED WHEN:
• A user purchases unauthorized SaaS applications
• A user leaves the company
• A user exceeds their license usage
• A Business Unit (exceeds their SaaS budget)
And
• Auto provision user to a lower cost license (E2) when inactive

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API support for Policy Scripts
• Currently 8 policies published
• More policies underway:
• ServiceNow
• Salesforce
• O365
SaaS Manager Policies

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Policy - Subscriptions
A single policy, which exports on a recurring basis, a table with a list of ServiceNow Application name,
Types, Start and End date, how many purchased and how many allocated.

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Policy – Application Overallocation/Under Allocation Alert
A single policy, which notifies via email, when a ServiceNow application’s Allocated users comes within a defined
threshold of the Purchased users.

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Policy- Suspicious Users Alert – Unauthorized App Access
A single policy, which exports on a recurring basis, (definable) users that are accessing applications but
are not part of the HR Roster or IT Roster

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Policy: User HR Status Change Alert

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THANK YOU
For additional SaaS Manager
resources such as webinars,
white papers, and e-books, visit:
https://saas.flexera.com/

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Q&A V i s i t f l e xe ra . c o m t o :
C o n t a c t u s
J o i n o u r c u s t o m e r c o m m u n i t y
L e a r n h o w o u r s o l u t i o n s c a n h e l p

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ABOUT FLEXERA
Flexera gives companies clarity into their technology
“black hole,” helping business leaders turn IT insight
into action.
With a portfolio of integrated solutions that deliver
unparalleled technology insights, spend optimization and
agility, Flexera helps enterprises realize IT’s full potential to
accelerate their business.
To learn more, visit flexera.com