The document outlines key functionalities in Microsoft Excel 2010, focusing on advanced functions such as logical functions (IF, AND, OR), structured references, and conditional formatting. It details the use of COUNTIF, SUMIF, and AVERAGEIF functions for summarizing data based on specific conditions. Additionally, it provides instructions on creating calculated columns in tables and utilizing nested IF statements for complex conditions.

1. Microsoft Excel 2010
®
Using Advanced Functions and
Conditional Formatting

2. Objectives
 Use the IF function
 Use structured references in formulas
 Nest the IF function
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3. Relative Cell
Addresses
A B C
1 4 7 =A1+B1
2 6 3 =A2+B2
3 8 1 =A3+B3
4 5 2 ????
If the formula in cell
C1 is copied & pasted
in C2 & C3, the
following will result

4. Objectives
 Use conditional formatting to highlight
duplicate values
 Summarize data using the COUNTIF,
SUMIF, and AVERAGEIF functions
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5. Visual Overview
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6. Working with Logical Functions
 Logical functions (IF, AND, and OR)
determine whether a condition is true or
false
 Conditions use a comparison operator
(<, <=, =, <>, >, or >=) to compare two
values
 Combine two or more functions in one
formula to create more complex
conditions
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7. Inserting Calculated Columns
in an Excel Table
 Entering a formula in one cell of a column
automatically copies the formula to all
cells in that column
 To modify the formula in a calculated
column:
◦ Edit the formula in any cell in the column
◦ Formulas in all cells in the column are modified
 To edit only one cell in a calculated
column:
◦ Enter a value or a formula that is different from
all others in that column
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8. Creating Excel Table Fields
 Create fields that require the least
maintenance
 Store smallest unit of data possible in a
field
 Apply a text format to fields with
numerical text data
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9. Using the IF Function
 A logical function that evaluates a single
condition and results in only one value
 Returns one value if the condition is true
and another value if the condition is false
 Syntax:
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10. Using the IF Function
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11. Using the IF Function
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12. Using the AND Function
 A logical function that tests two or more
conditions (up to 255) and determines
whether all conditions are true
 Returns the value TRUE if all logical
conditions are true and the value FALSE if
any or all logical conditions are false
 Syntax:
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13. Using the AND Function
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14. Using the AND Function
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15. Using the AND Function
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16. Using Structured References
to Create Formulas in Excel
Tables
 Replace specific cell or range address with
the actual table name or column header
◦Names or headers are simpler to
identify than cell addresses
 A formula that includes a structured
reference can be fully qualified or
unqualified
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17. Using Structured References
to Create Formulas in Excel
Tables
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18. Visual Overview
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19. Creating Nested IFs
 To allow for three or more outcomes
 One IF function is placed inside another IF
function to test an additional condition
 More than one IF function can be nested
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20. Creating Nested IFs
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21. Creating Nested IFs
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22. Visual Overview
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23. Conditional Formatting
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24. Conditional Formatting
 Changes a cell’s formatting when its
contents match a specified condition
 Can be used to:
◦ Highlight cells based on their values
◦ Add data bars that graph relative values in a
range
◦ Highlight duplicate values in a column of data
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Using the Conditional
Formatting Rules Manager
 A conditional formatting rule specifies:
◦Type of condition
◦Type of formatting when that
condition occurs
◦Cell or range the formatting is
applied to
 Use Conditional Formatting Rules Manager
dialog box to edit existing conditional
formatting rules

26. Using the Conditional
Formatting Rules Manager
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27. Using the Conditional
Formatting Rules Manager
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28. Using the Conditional
Formatting Rules Manager
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29. Summarizing Data Conditionally
 Use COUNTIF, SUMIF, and AVERAGEIF
functions to calculate a conditional count,
sum, or average using only cells that
meet a particular condition
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30. Using the COUNTIF Function
 Calculates the number of cells in a range
that match specified criteria
 Sometimes referred to as a conditional
count
 Syntax:
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31. Using the SUMIF Function
 Adds values in a range that meet your
criteria
 Also called a conditional sum
 Syntax:
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32. Using the AVERAGEIF Function
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