This document discusses eGovernance and its implementation in a university setting. It defines eGovernance as using information and communication technology to assist with good governance. Universities are described as imparting higher education through affiliated or residential institutions. The university organization chart shows the hierarchy and divisions within a university, including faculties, libraries, hostels, laboratories, and a health center. Implementing eGovernance in a university would involve developing software and databases, digitizing records, designing websites, and linking departments and institutions using information and communication technologies. A case study is presented on implementing eGovernance specifically in a university health center.

1. University eGovernance
A Brief Presentation
What is eGovernance?
• Use of Information and Communication Technology (ICT) is very
essential for Good Governance. The application of ICT in
Governance is termed as eGovernance. Therefore we can say
‘eGovernance is ICT assisted Good Governance’.
Why eGovernance?
• eGovernannce connects people and their work by Information
and Communication Technology
• eGovernance hastens Decision Taking Process.
• eGovernance eliminates/minimizes use of paper
• eGovernance saves valuable time of the community
• Users of the system feel transparency by using ICT standards
What? Of University Set up
• Universities are backbone to impart Higher Education in India and
abroad
• They are either affiliated or residential

2. • Some have independent Institutions within their fold, but their
degrees are awarded by the parent University
• Usually Universities impart education for Post Graduate and
Research degrees
University Organization
University
Central
State
Private
Management
Top Management
Executive Council
Academic Council
Board of Studies
(Chancellor)
(Vice Chancellor)
(Dean)
Organization(Within)
Faculties
Library
Hostels
Laboratories Health Centre
VIZ(Science)
(Reference) Boys,Girls)(Path,Research) (Medicine)
Administration
Academic
Library
Hostels
Laboratories Health Centre
(Teachers)
(Librarians) (Wardens) (Technicians) (Doctors)
Non-Teaching
Examinations
( Registrar)
(Coordinator) (Dep Reg)
Admissions Sports and Games
(Physical Director)

3. Hierarchy
Organizations Within
University
Faculties.
Library.
Hostels. Health Center. Guest House.
People Within
Chancellor
Vice Chancellor
Rector
Dean
Rector
Rector
Rector
Rector
Professor
Librarian
Warden Medical Officer Sports Officer
Reader
Deputy Lib. Host. Sup.Specialists
Lecturer
Ass. Lib
Doctors
Prof. Ass.
Lab Ass.
Physical Instructor
Semi Prof. Ass.
Written Communications
Letters Degrees/Diplomas/Certificates Representations Biodata
email message
Verbal communications
Phone/ Mobile seminars/ conferences interviews meetings

4. University Documents
• University creates its own documents
• University purchases documents
• Different Databases of these documents are designed to locate
them when needed by anyone in the University for
consultation/research/decision making
• Primary sources where these documents are created are by
Research/Ec/Ac resolutions/Confidential files of an
appointee/scanned documents submitted by any
vendor/employee of the university for payment or otherwise
• Gov/Un/Published Doc are purchased in The Library
Distribution of Documents
• The Library is the main depository of printed documents and
digital documents
• Ec/Ac resolutions, Confidential files, decision sheets by Officers
are kept in the Administration and in the office of officers
WHAT WILL WE DO TO IMPLEMENT e-GOVERNANCE IN THE
UNIVERSITY?
Segments of Work
• Software development
• Intranet/Internet protocol

5. • Database development
• Digitization/ Retro-conversion of records (optional)
• Web design
• Utilization of existing resources
• Real time Linking Officers, Departments and Institutions by ICT
• Dry run of eGovernance
Case study of implementing eGovernance in University Health Centre
Organizational set up of UHC