This document provides a list of 80 tools used for project/program management. It includes the project cycle phase the tool is used for, the management discipline it relates to, and a brief description of the purpose of each tool. Some of the key tools listed include the logical framework matrix for scope planning, risk registers for risk management, Gantt charts for time management, and monitoring and evaluation frameworks for measuring performance against objectives. The tools cover all phases of the project cycle from identification to evaluation and aim to support effective planning, implementation, and management of programs.

1. S/No Program Tools 6-PrOJECT Cycle 7-Project/Program Discipline Purpose
1 Logical Framework matrix Identificatie and Design & Planning, MEC Scope Planning identifies the main elements of a proposed project and highlights the causal relationship
between them.
2 Venn Diagram Identificatie and Design & Set-up Stakeholder Engagement Analyze and illustrate the nature of relationships between key stakeholder groups.
3 Probleem tree Identificatie and Design Justification Management is a tool used in a problem-focused approach to defining need. Problem trees identify the core
problem to be addressed, the effects of the core problem, and the underlying issues / root
causes that contribute to the current state.
4 Objectieve tree Identificatie and Design Justification Management identifies the potential interventions that could take place to ‘fix’ what is broken in the Problem
Tree. In an Objective Tree, each statement from the Problem Tree is transformed into a positive
objective statement.
5 Risk register Identificatie and Design Risk Management A living document that identify, categorize program level risks, and develop appropriate
solutions.
6 Program Charter(PID) Set-up Justification Management is a document that describes the project at a high level of detail to create a common
understanding of the project parameters, and to authorize the Project Manager to begin work,
and to document a shared commitment to the project’s objectives and resources/activities
required for its success.
7 RACI Diagram Implementation Stakeholder Engagement Clarifies stakeholders roles during implementation.It derives its name from an acronym of
the four key roles most typically defined in the matrix (Responsible, Accountable,
Consulted, Informed
8 Stakeholder Analysis Matrix Identificatie and Design Stakeholder Engagement Tool uses the outcomes from the Venn diagram (or other stakeholderinfluence mapping
tools) to further identify, elaborate and communicate the interests, capacity andpotential
actions of project stakeholders.
9 Risk Management Plan Identificatie and Design Risk Management How will the project identify, analyze, monitor and manage project/program risk
10 Wrok Breakdown Structure(WBC) Planning Scope is a hierarchical task list created by decomposing the project into components and the
breakdown of the project process into increasingly detailed tasks or smaller components
11 Ciritical path Planning Time management The sequence of activities that represents the longest path between the start of the project and
the project’s end.
12 Budget Planning Resource Management Tool to discribe of the project’s financial plan that includes a list of project cost estimates.
13 Change Control Diagram Planning Risk management Establishing an exception handling process for when the project exceeds a tolerance in
any of these areas
14 After action review End of project transition Justification Management A simple, quick and versatile learning activity that can be used to identifyand record
lessons and knowledge arising out of a program
15 Program closer check list End of project transition Justification Management Reminder of processes that must be worked through during the Closure phase, and provides an
example of what this looks like
16 Gantt Chart Planning Time management A bar chart that graphically represents the schedule of project activities
17 Funding Grid Planning Resource Management Internal planning tool that can help to overcome most of the challenges presented when a
program or project has more than one source of income
18 Strength Weakness Opportunity
Threat
Identificatie and Design Risk Management tool is used to gain insight into the Strengths and Weaknesses of an operating environment, as
well as for identifying potential Opportunities and uncovering Threats that could jeopardize
program activities.
19 Organogram Set-up Stakeholder Engagement Outlines the key roles and responsibilities of the various members of the program team.
Tools for Programe/Project management cycle and Diciplne
Collected by Guta Mengesha,Ethiopia

2. 20 Communication Plan Planning Stakeholder Engagement Tool identfying purpose , audence,auther, assigned to, communication vehicle and frequency
21 Lesson Learned Log Monitoring, Evaluation, Control Justification Management Tool or series of documents in which lessons learned over the lifecycle of the program are
recorded, filed and disseminated to relevant stakeholders.
22 Progress Report (Excepetion) Monitoring, Evaluation, Control Scope management, Time,
Resource
Used to control and monitor project/program
23 Issue Log Implementation Risk Management Tool for capturing problems that arise in multiple projects, enabling the Program Manager to see
if a delay or problem in one project could have an impact on another, and then communicating
with relevant teams to ensure a prompt response
24 Change Control Diagram Implementation Scope management The process of measuring and reporting on progress and taking corrective action to
ensure project objectives are met
25 Resource histogram Planning Resource Management Is columen(Bar) chart that shows the number of resource assigned to project overtime.
26 Program evaluation and review
techique(PERT)
Planning Time management That give better time estimate by accounting to uncertainities when predicting taskduration by
categorizing as worest,best and most probable duration of time
27 Erend Value Analysis Monitoring, Evaluation, Control Scope management is a technique for measuring project performance and progress in an objective manner. It
compares the cost of each task with the progress made in the project.
28 Risk assessment Matrix Identificatie and Design Risk Management The criteria that are used to prioritize risk and identify risk tolerance levels
29 Spider Diagram Identificatie and Design Stakeholder Engagement Illustrates gaps between current (baseline) and desired (target) competencies over a period of
time
30 Shedule Crashing Implementation Time management Adding additional resources to the project to accelerate the progress of the schedule
31 Fast tracking Implementation Time management Accelerating the project schedule by performing activities that would normally be
completed in sequence and instead completing them in parallel.
32 Fire up plan Implementation Scope management Accelerating a plan by assining additinal resource
33 Baseline Monitoring, Evaluation, Control Justification Management A factual point of reference about the conditions or performance prior to the commencement of
an intervention – necessary to serve as the basis for program or project monitoring, evaluation
and control
34 Concept note Identificatie and Design Justification Management A high--level overview of a project written to solicit feedback before committing resources
to develop an expansive proposal
35 Decision gate Implementation,Planning Justification Management Major control points used to conclude and accept the products for a particular phase of
the project and to move on to the next phase
36 Decomposing Set-up Scope management A technique to separate or break down project deliverables into smaller elements,
components or parts
37 Project control Monitoring, Evaluation, Control Scope management The process of measuring and reporting on progress and taking correctiveaction to
ensure project objectives are met
38 Program implementation plan Implementation Time, scope, resource This comprehensive, integrated, and high-level plan incorporates all of the elements that are
essential for the lifecycle of a program. While including the finance, supply chain, HR, and
stakeholder engagement elements in the Program Implementation Plan may be enough for many
programs, large or complex programs may require a level of detail that requires the creation of
separate stand-alone plans.
39 Detail Implementation Plan Implementation Justification Management A comprehensive and logical presentation of the detailed project model to help ensure it
will arrive on time, on scope, on budget
40 Program Planning Document(PPD) Planning Resource Management It consist of program thechnical and resource planat the beginning og the program and used as
referance tool
41 Transition Planning Matrix Planning Justification Management tool helps to strategize and plan for the sustainability of project goals and outcomes
Collected by Guta Mengesha,Ethiopia

3. 42 Theory of Change (TOC) Planning Scope management Tool that outlines the strategic intent of the organization by illustrating how the change will take
place (or flow) from projects and activities all the way up to the portfolio level of the organization
43 Stakeholder Power/Interest Grid Identificatie and Design & Set-up Stakeholder Engagement Tool for capturing more detailed information about stakeholder interests and their ability to
influence the development of a program
44 Program Stage Map (PSM) Implementation Resource Management Visual illustration of how different areas of a program – its overall tasks, project activities,
resource requirements, and funding processes – interact
45 Program Implementation Plan (PIP) Implementation Justification Management is a comprehensive and logical presentation of the detailed project model to help ensure it will
arrive on time, on scope, and on budget.
46 Emergency Decision Gate Planning Justification Management Instances when the operating environment of a program, or its constituent projects, can change
dramatically in a short period of time, requiring quick decisions about whether to change plans,
or in some cases, even stop a program
47 Commitment Curve Implementation Stakeholder Engagement Model that describes the process that people go through when introduced to a new
organizational initiative and change process
48 Program proposals Planning Justification Management is a clear and concise offer that seeks approval from a potential funder for delivery of products
and/or services in response to donor requests or anticipated needs.
49 Rolling Wave Planning Planning Scope management is an iterative process of providing increasing levels of detail to the project implementation plan
over a period of time.
50 Asset(Problem) based need
identification
Identificatie and Design Stakeholder Engagement Methodology that seeks to uncover and highlight the strengths within communities as a
means for sustainable development
51 Post compeletion report(PC) End of project transition Scope management Will sumarize the result achieved and used for purpose of termination and “signing off”
52 Monitoring and Evaluation Framework Monitoring, Evaluation, Control Scope management Tool that outlines the indicators the program team will use to measure a program’s performance
against its stated objectives and outcomes.
53 Stakeholder Engagement Plan Implementation Stakeholder Engagement Documents and tools that help the program team to develop, maintain and manage stakeholders
at optimal points within the program lifecycle
54 Annual procurement planning(APP) Identificatie and Design & Set-up Supply Chain Pool of requirmenet from activity plan
55 Power Mapping Identificatie and Design & Set-up Stakeholder Engagement tool is used to map all internal and external takeholders within the program operating
environment
56 Analogue Estimating Implementation Scope management This tool uses the performance of similar programs completed in the past as a guide for assessing
the time and cost of a program.
57 Context Analysis Identificatie and Design Stakeholder Engagement crucial for understanding the internal and external environment for a program.
58 Budget Projections Identificatie and Design Resource Management develop more concrete projections based upon your analysis of the various program activities
and components.
59 Program Resource Mobilization Plan Identificatie and Design Resource Management all the activities needed to fund a program are identified and decisions made about who will be
responsible for securing them.
60 Impact Goal Statement Monitoring, Evaluation, Control Scope management Statement specifaye impact of the program
61 Return on Investment(ROI) Identificatie and Design Justification Management A tool that measure how long will it take for the company to recoup its investment in the
project
62 Post completion review and audit End of project transition Justification Management Examines a lesson to be learned and help to deal withmatters as client expectation and any
management problem
63 TOR, Statement of wrok, Specification Identificatie and Design Supply Chain Descriotion of requirment in order to fulfil delivarables
64 Single sourcing,RFQ, limitted, Open
tender
Implementation Supply Chain Tool to acquire Good, work and service based on established polict
Collected by Guta Mengesha,Ethiopia

4. 65 Short listing/Pre-qualifaying
contractots/two step
Identificatie and Design Supply Chain A proceses of identifying a capable and qualified supplier
66 Supplier roster/ Price index Identificatie and Design Supply Chain Tool for having standing list of supplier and updated marketprice
67 Earned value management Implementation Resource Management A tool that compares the planned and actual cost for each task that has been performed
and ALSO compares the rate of progress on each task to what was scheduled in the
project plan.
68 Activity plan Implementation Scope management Programatic jobes to be undertaken to achive prpgrame goal
69 Budget mon-itoring report Implementation Resource Management take the budget for the reporting period (preferably the phased budget) and compare it with the
actual income and expenditure for the same period
70 Cash flow reports Implementation Resource Management A planning tool that shows the expected timing of receipts and payments over a fixed
period of time, 3-6 months or longer
71 Program evalu-ation reports, Monitoring, Evaluation, Control Justification contain valuableperspectives and lessons that will enable the program team to learn from
mistakes and build on the successes of the past
72 Delegated authority document Monitoring, Evaluation, Control Justification A document which clarifies who in an organization has the authority to make decisions, commit
and approve expenditure and sign legal undertakings on behalf of the organization so that there
is no confusion about responsibility.
73 Network Diagram Planning Time management identifies activities, the relationships of those activities, and the sequencing of project
activities.
74 Progression Decision Gate Implementation Time management Decision gates that raise from times when it is important to assess whether activities should
continue as planned
75 Resource Mobilization Plan Identificatie and Design Resource Management Document that summarizes all the activities needed to fund a program are identified and
decisions made about who will be responsible for securing them
76 Impact Goal Statement Monitoring, Evaluation, Control Scope management Tool that specifay the impact with goal
77 Issue Control Log Identificatie and Design Justification An accessible document or database that summarizes the issues, their current status,
and who is currently responsible for resolution
78 Zero-based budgeting Planning Resource Management A method of preparing budgets that involves calculating the costs of each item from
scratch, rolling these up into an overall budget
79 comparatieve Bid Analysis Implementation Supply chain A formal comparison of different quotations received from vendors/suppliers. The supplier
is selected based on a range of criteria including: price, quality, delivery and ‘after sales’
terms, to ensure value for money
80 Activity-based budgeting Planning Resource Management A method of preparing budgets that involves calculating the costs of each item from
scratch based on a detailed activity plan
Collected by Guta Mengesha,Ethiopia