This document discusses effective time management. It defines time management as organizing and planning how to divide time between activities. Failing to manage time damages effectiveness and causes stress. Some common time wasters include procrastination, lack of planning, unproductive meetings, and inability to delegate tasks. The document provides tips for better time management such as planning objectives, using time blocks, and completing daily tasks to avoid piles of pending work. Overall it aims to help readers identify and address inefficiencies to work smarter through improved time management.

1. EFFECTIVE TIME MANAGEMENT
Terrasol Human Resource Dept.
27/03/2017

2. Objective
Introduction
Time Management
Time waster
Plan your Time
Time Saver
Tools for effective Time Management
Time Management Myths
Health and Time
Analyze your Time.

3. Time Management Definition
Time management is the process of
organizing and planning how to divide your
time between specific activities. Good time
management enables you to work smarter –
not harder – so that you get more done in
less time, even when time is tight and
pressures are high. Failing to manage your
time damages your effectiveness and causes
stress.

4. Introduction
Of all the resources at our disposal, time is
perhaps the most precious of all. It is
unstoppable, un- storable, in
exchangeable, irretrievable and
unreplenishable, It is limited. It follows,
therefore, that if our Today's are properly
planned and used i.e. available time is
wisely invested (and not squandered), our
tomorrows are likely to be brighter.

5. Introduction
The Three “M”s in Management
 Money
 Material
 Men
It is now understood that Time, as the fourth resource is
most crucial, because without it, nothing will
materialize.
“I recommend you take care of the minutes: for hours
will take care of themselves”__ Earl of Chesterfield

6. Importance Of Time Management
 Time is gold - If you don’t acknowledge that time is
a limited resource.
 Efficiency - With the right foundation on time
management, you are able to prevent wasted time
and energy. You can do more with less effort since
everything is planned and organized.
 Decision-making ability at its finest - knowing
how to manage your time will eliminate the
pressures, and enable you to correctly make
decisions.
 It is the key to success - Time management is the
number one (1) key to success. It decides the quality
of life you will live.

7.  Less unhealthy stress - Better control of your time
and you know you can meet the deadlines, leads to
a relaxed and calmer person which allows you to get
rid of too much stress and exhaustion.
Avoid disappointments.
Free time and extra productive hours.
Priorities.
Time management is self-discipline.
 More time to spend on what you desire.

8. Time Wasters
Leakages of Time
Since we plan to plug time leakages, we can
first identify some of the common points of time
leakage:
 Procrastination
 Indecision
 Lack of delegation (over- centralization)
 Lack of organization/planning

9. Lack of self discipline
Day Dreaming/Gossip/Perfectionism
Unproductive Social Functions
Misdirected conferences/meetings
 Inability to say ‘No'
 Interruptions
 Communications
Men talk of killing time, while time
quietly kills them”--- Dion Boucicaul
Time Wasters – Leakage Of
Time

10. Time Waster
PROCRASTINATION
why many people procrastinate:
 Useful activity but dislikes it
 Having fun now, will do it later
 Afraid of failure (too scared to start climbing
the mountain)
 Fear of success (complacency; fear
additional burdens of success i.e.
promotion, responsibilities, loss of
friendships/ relationships)

11. Procrastination
Cont. Why people Procrastinate:
 Confrontation (will do it when I want, not when
others want me to do it, paranoid reaction)
 Perfectionism assertiveness (If I act now, I shall
reveal my weakness/dependence – inferiority
complex).
 Control (immediate compliance will undermine my
importance; people will start taking me for granted)
 Inertia (too lazy to attempt it)
 Insecurity (I need more data, more consultations)
 Inflexibility (“I lose my option to act differently later
on”)

12. This is a major
time waster, also
known as the
policy of drift.
Victims of this
malady feel time
will take care of
things,
an attitude often
disastrous for
organizations
TIME WASTERS
INDECISION
It is better to take a
rapid, reasoned
decision, as this leaves
sufficient time to amend
it if events prove it
needs modification(s).

13. TIME WASTERS - LACK OF
DELEGATION
An over-centralized,
bureaucratic system
will invariably mean a
slow decision-to-
implementation
process,
Delegator must
creatively monitor the
delegated, and own
mistakes as his own.

14. LACK OF PLANNING/PRIORITIES
A well-planned and executed today means
a better planned/executed & stress-free
tomorrow, without attempting too much too
soon. long-term objective lists, checklists,
diaries, weekly planners etc., can go a long
way to getting tasks disposed of
quickly/systematically.

15. UNPRODUCTIVE SOCIAL
FUNCTIONS
•Unwanted social contacts impinging
on office time, suffer from lack of
sleep/stress etc.
• Ability to delegate/prioritize would
enable many employees to recapture
lost hours, and invest them better.

16. MISDIRECTED CONFERENCES/
MEETINGS
• Meetings are often held without a clear
purpose/incomplete agenda; people arrive
late, there are numerous Interruptions, no
clear decisions emerge, and minutes (if
any) are circulated late. Hundreds of
executive man-hours are lost. Better
written/oral communications, and strong
reporting systems, can obviate the need for
frequent meetings.

17. LACK OF SELF DISCIPLINE
This can result in too
many/too long phone calls,
daydreaming, gossip, (the
bug of) perfectionism,
diverting office time to
personal work. It is
necessary to curtail the
tendency to view the day as
one's own rather than paid
for by the employer in return
for results.

18. INABILITY TO SAY ‘NO'
• This will cost the sufferer
heavily for needless burdens
thrust onto him/accepted by
him, especially subordinates
exercising upward
Delegation. This will result in
over-work, poor time
management, stress etc.

19. PLAN YOUR TIME
It is not enough to be busy, the question is, what are
you busy about.” --- Henry David Thoreau.
Planning is an essential
prerequisite to action. It helps
us to mentally organize
ourselves, plan each stage of
an operation towards a pre-set
goal with deadlines at sub-
stages, and saves blunders
caused by trial and error.

20. Planning by objectives
seven simple steps to help you plan your time and
successfully accomplish your objective:
SET AN AIM
SET OBJECTIVES
WORK OUT KEY RESULT AREAS (KRA'S
PLANNING OF TIME
RECORDING OF TIME
 TIME BLOCKS
TAKE STOCK OF TIME SPENT

21. Time Management
TIME SAVERS
BE THE MASTER OF YOUR TIME
KEEP IT SHORT AND SWEET (KISS)
This applies almost universally,
whether in stating a problem, giving
feedback to Management, or
discussing anything with specialists.

22. TIME SAVERS - DAY'S WORK

23.  COMPLETE DAILY TASKS ON DAILY BASIS.
PENDING WORK PILES UP INTO
UNMANAGEABLE MOUNTAINS, LEADING TO
STRESS AND GREATER BACKLOG. PINPOINT
DELAYS AND ELIMINATE BOTTLENECKS.

24. QUESTION AND EVALUATION