With so much new technology available, certainly there are tools to help make us more efficient. This presentation takes a look at issues preventing us from being on top of our organization game and provides tip and trick to become organized and do better work.

1. presents
presented by
Technology for Personal
Efficiency
Brian Bluff
President & Co-Founder,
Site-Seeker, Inc.
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2. What We Will Cover
• How we spend our time
• Where we need help
• Principles of time management
• How technology can help
– Time tracking
– Email management
– Browsers
– Cool apps
– Multi-Screens
– File sharing and cloud storage
– Search engines
– Appointments
– Communication tools

3. “Life Is So Busy These Days”

4. How Do You Spend Your Day
Source: entrepreneur.com

5. How Do You Find Extra Time?
Time Management Matrix
"What is important is seldom urgent and what is urgent is seldom important”
Former US President Eisenhower

6. Top Ten Time Management Tips
1. Plan your week
2. Plan your day
3. Plan for emergencies
4. Say no
5. Remember your ABCDE’s
6. Finish what you start
7. When at work, work
8. Take a break!
9. Limit distractions
10. Make tomorrow’s list today
Eat the frog first!

7. What Are Your Frogs?
“Eat a live frog first thing in the
morning and nothing worse
will happen to you the rest of
the day.”
- Mark Twain

8. Important Technology
• Laptops, desktops, smartphones, tablets
– Platforms
– Operating systems
• Browser
• File sharing & collaboration
• Communication tools
• Apps
• More coming!

9. Evaluate Your Use Of Time

10. What Tool Do You Use?

11. Time management method
• Francesco Cirillo 1980s
• 25 minute intervals - “pomodori”
• Short break
Breaks increase mental agility
• Plan
• Track
• Record
• Process
• Visualize
Image: http://pomodorotechnique.com/
Pomodoro Technique

12. Desktop $4.99, iPhone $2.99 (or free – ticking sound)
Pomodoro Time Pro - App

13. Email Management
How many emails
are in your inbox?
• 0
• 100
• 1000
• More?

14. Email Management
• Keep it closed
• Check twice a day
• Can you say distraction?

15. Email Management
Limit yourself to four options
• Delete (or archive)
• Delegate
• Defer
• Respond

16. Email Management
Delete
• Declutter
• Archive – option to delete
• Use search to find later
Delegate
• Do you need to do it?
• Add to your waiting folder if
you need to follow up

17. Unroll.Me

18. Email Management
Two minute rule
• Less then 2 minutes –
respond
• More than 2 minutes - defer
• Action folder
• Todo List
Keep your inbox empty
One more rule – Don’t write “thanks”, or “sounds good”…
The more you respond, the more email you will receive!

19. Email Management
Three folders max!
• Action required
• Archived
• Waiting for
Stay offline while in folders

20. Email Management
Mobile email management
• Clear inbox when you can
o Counts as one of your
two times per day
• Sync
• Turn off alerts – avoid
distractions
• Don’t cheat

21. Browsers
Source: http://en.wikipedia.org/wiki/
Usage_share_of_web_browsers
Which browser do you
use?
Will you really learn it?

22. Browsers – Google Chrome
• Access to Google products
• Preferences available on
any device when logged in
to Google
– Bookmarks
– Apps
– Extensions
– Theme
– Other (Autofill,
Passwords, Open tabs)

23. Google Drive

24. Tabs
Drag Tabs to open an new
window
• Firefox, Chrome, Safari
• IE
Browsers: Tabs

25. Instapaper

26. PC: Ctrl F
Mac: Cmd F
Browsers - Find

27. Right Click to Search
Highlight a keyword, right click and search Google
Works in
• Firefox
• Chrome
• Safari
• Internet Explorer?

28. Use History to Find Your Spot
Open closed tabs – History, recently closed tab

29. Browser Addons, Extensions, Plugins

30. Increase Efficiency - Multiple Screens

31. Cloud Storage

32. Cloud Storage

33. Advance Search Operators
• Exact phrase "search query"
• Exclude a word -query
• Include similar words ~query
• Search within a site site: query
• Include a "fill in the blank” query * query
• Search for either word query OR query
• Search for a number range number..number
Source: http://support.google.com/websearch/
bin/answer.py?hl=en&answer=136861

34. Advance Search Operators

35. Advance Search Operators

36. Advance Search Operators

37. Google Tips and Tricks
Source: http://www.google.com/insidesearch/tipstricks/all.html

38. Password Management

39. Scheduling Meetings

40. Scheduling Meetings

41. Scheduling Meetings

42. Instant Messaging
Instant message
• Audio chat
• Video chat
One-on-one
Multi-person

43. Skype

44. Making Videos

45. Making Videos

46. Mobile Apps

47. Mobile Apps

48. Task Management/Planner

49. Meeting Tools
• Adobe connect – corporate $42 per month
• Any meeting Review – Free to $18 per month (Pro25)
• FreeConferenceCall – Free (now has screen share
too)
• Fuze – Free (up to 3) to $20/month (25)
• Google+ (Hangout) – Free (max of 10 devices)
• GoToMeeting – Free 3 attendees - $39 per month
(25)
• Join.Me – Free to $29 per month
• MeetingBurner – Free (10) to $39 per month (50)
• Webex - Free (3) to $49 per month (25)

50. Summary
1. One minute planning saves ten minutes in execution
2. Eat your frogs first
3. Establish a baseline – track your time
4. Set improvement goals
5. Email is a time suck
6. Embrace technology – learn, explore, implement
a. Devices
b. Browser
c. Hardware
d. The cloud
e. Apps
f. Communication tools

51. Thank You!
Let’s connect on LinkedIn
Brian Bluff
President & Co-Founder
Site-Seeker, Inc.
brianbluff@site-seeker.com
@BrianBluff
w: 315.732.9281 x 11
m: 315.525.5416
• Download
presentation
• Free consultation &
reports – visit:
Site-Seeker.com/hardi