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Time Management By Brian Tracy
- 1. TIME MANAGEMENT BY BRIAN TRACY
- 2. 1. THE PSYCHOLOGY OF TIME MANAGEMENT • Program your Mind to get started
- 3. 2. DETERMINE YOUR VALUES • Ask Questions to yourself, about your real values
- 4. 3. THINK ABOUT YOUR VISION AND MISSION • Slow Thinking, Begin with the End in Mind, Methodology, Better way to get there.
- 5. 4. PROJECT FORWARD, LOOK BACKWARD • Make Decisions, necessary to take for your final Goals
- 6. 5. MAKE WRITTEN PLANS • Every minute spent in planning saves ten minutes in execution. • Organize your list two ways: by sequence and by priority. • “The things that matter most must never be at the mercy of the things that matter least.” • Clarity should be there.
- 7. 6. CHART YOUR PROJECTS • PERT Chart • Written and Clear goals description for all team members
- 8. 7. CREATE YOUR DAILY “TO-DO” LIST • ABCDE Method • Not To-Do list
- 9. 8. SET CLEAR PRIORITIES • The Pareto Principle 20/80 • Understand your 20 present important tasks • The law of Three • 3 tasks in a month contribute 90% value • List down your all month activities • Highlight these 3 tasks
- 10. 9. STAY ON TRACK • Time Matrix • Separating the “vital few” from the “trivial many.”
- 11. 10. DETERMINE YOUR KEY RESULT AREAS • Always keep main JD’s in Mind. • Highlight KRA in your Job • Clarity about Doing and Not Doing these Key Resulting Areas activities
- 12. 11. DELEGATE TO OTHERS • 70% Rule • Its Multiply your value • Learn the ability to Delegate
- 13. 12. CONCENTRATE SINGLE-MINDEDLY • Continuous working on a single task. • Avoid Multitasking • By continuous back and forth jumping, you lose your IQ level.
- 14. 13. OVERCOME PROCRASTINATION • “Procrastination is the thief of the time.” • High and low Procrastinations. • Do it Now – Mind programing • Break down tasks to small parts – Salami Slice method • Sense of Urgency
- 15. 14. CREATE BLOCKS OF TIME • Don’t Mix Creative and Administrative • Don’t Disturb Sign • Gain Extra Hours
- 16. 15. CONTROL INTERRUPTIONS • Work All the Time You Work • Write down agenda of a call to waste less time • Stand Up Immediately- when someone come to meet you. • Set time period before starting your meeting.
- 17. 16. BATCH YOUR TASKS • Emails Interruptions – Use slot of time to answer your email • Add auto reply, that you will answer your email in a targeted slot
- 18. 17. MANAGE THE TELEPHONE • Turn Off or Silent at the time of meeting or doing special task • Bunch Your Calls – Write agenda before call • Give appointments/slots to your contacts to call you in a specific time Only
- 19. 18. CONDUCT EFFECTIVE MEETINGS • 25-50% Management time spent on meetings • Calculate meeting cost before joining • Prepare agenda before meeting with exact time • Ask relevant question to speed us the process and on track
- 20. 19. READ FASTER, REMEMBER MORE • Bunch Your Reading • Selective reading – rip and read • Read on daily basis to make a habit of fast reading • readers are leaders
- 21. 20. INVEST IN PERSONAL DEVELOPMENT • Read, Listen and Watch informational material to improve your level • Attend Seminars • Ted Talks
- 22. 21. ORGANIZE YOUR WORK SPACE • “Always work from a clean desk.” • Mange files in your Computer properly. • Avoid task shifting
- 23. THANK YOU
Editor's Notes
- Control on time=control on life The four D’s: Desir, Decisiveness, Determination, Discipline Program your Mind by inner Dialogue, visualizing, act
- Life purpose and meanings What do you value most? Actions should be accordance with your values Analyze yourself
- Take thirty minutes or more each day to review your goals, your plans, and your progress. Take the time to evaluate your life and your activities in a larger context.
- Break down goals into small steps Highlight your difficulties and obstacles Additional skills, knowledge Make detail plans on every project
- Note all possible difficulties, problems and hurdles in your way Written goals for each person of a team
- The best time to make a list is the night before – Sleep better ABCDE method based on potential consequences. 50% of working time waste on C activities(no consequences), no contribution Delegate or Eliminate tasks Do not act on that work which is not in your list Learn to say No
- Search “majoring in minors.” Put pressure on yourself to do important tasks. Ask yourself about your 3 important tasks.
- An important task is something that has long-term consequences for your career. An urgent task is something that cannot be delayed or put off. Make time management a habit.