This document outlines 21 time management techniques discussed by Brian Tracy. Some of the key points include determining priorities using the Pareto principle, creating daily to-do lists using the ABCDE method, concentrating on single tasks to avoid multitasking, overcoming procrastination by breaking large tasks into smaller parts, controlling interruptions by batching tasks like email, and investing in personal development through reading and seminars. The overall message is providing structure and focus to maximize productivity and make the most effective use of time.

1. TIME MANAGEMENT
BY BRIAN TRACY

2. 1. THE PSYCHOLOGY OF TIME
MANAGEMENT
• Program your Mind to get started

3. 2. DETERMINE YOUR VALUES
• Ask Questions to yourself, about your real values

4. 3. THINK ABOUT YOUR VISION AND
MISSION
• Slow Thinking, Begin with the End in Mind,
Methodology, Better way to get there.

5. 4. PROJECT FORWARD, LOOK BACKWARD
• Make Decisions, necessary to take for your final
Goals

6. 5. MAKE WRITTEN PLANS
• Every minute spent in planning
saves ten minutes in execution.
• Organize your list two ways: by
sequence and by priority.
• “The things that matter most
must never be at the mercy of the
things that matter least.”
• Clarity should be there.

7. 6. CHART YOUR PROJECTS
• PERT Chart
• Written and Clear goals description for all team
members

8. 7. CREATE YOUR DAILY “TO-DO” LIST
• ABCDE Method
• Not To-Do list

9. 8. SET CLEAR PRIORITIES
• The Pareto Principle 20/80
• Understand your 20 present important tasks
• The law of Three
• 3 tasks in a month contribute 90% value
• List down your all month activities
• Highlight these 3 tasks

10. 9. STAY ON TRACK
• Time Matrix
• Separating the “vital few” from the “trivial many.”

11. 10. DETERMINE YOUR KEY RESULT AREAS
• Always keep main JD’s in Mind.
• Highlight KRA in your Job
• Clarity about Doing and Not Doing these Key
Resulting Areas activities

12. 11. DELEGATE TO OTHERS
• 70% Rule
• Its Multiply your value
• Learn the ability to Delegate

13. 12. CONCENTRATE SINGLE-MINDEDLY
• Continuous working on a single task.
• Avoid Multitasking
• By continuous back and forth jumping, you lose your
IQ level.

14. 13. OVERCOME PROCRASTINATION
• “Procrastination is the thief of the time.”
• High and low Procrastinations.
• Do it Now – Mind programing
• Break down tasks to small parts – Salami Slice method
• Sense of Urgency

15. 14. CREATE BLOCKS OF TIME
• Don’t Mix Creative and Administrative
• Don’t Disturb Sign
• Gain Extra Hours

16. 15. CONTROL INTERRUPTIONS
• Work All the Time You Work
• Write down agenda of a call to waste less time
• Stand Up Immediately- when someone come to meet
you.
• Set time period before starting your meeting.

17. 16. BATCH YOUR TASKS
• Emails Interruptions – Use slot of time to answer your
email
• Add auto reply, that you will answer your email in a
targeted slot

18. 17. MANAGE THE TELEPHONE
• Turn Off or Silent at the time of meeting or doing
special task
• Bunch Your Calls – Write agenda before call
• Give appointments/slots to your contacts to call you
in a specific time Only

19. 18. CONDUCT EFFECTIVE MEETINGS
• 25-50% Management time spent on meetings
• Calculate meeting cost before joining
• Prepare agenda before meeting with exact time
• Ask relevant question to speed us the process and on
track

20. 19. READ FASTER, REMEMBER MORE
• Bunch Your Reading
• Selective reading – rip and read
• Read on daily basis to make a habit of fast reading
• readers are leaders

21. 20. INVEST IN PERSONAL DEVELOPMENT
• Read, Listen and Watch informational material to
improve your level
• Attend Seminars
• Ted Talks

22. 21. ORGANIZE YOUR WORK SPACE
• “Always work from a clean desk.”
• Mange files in your Computer properly.
• Avoid task shifting

23. THANK
YOU