The document provides an overview of time management. It defines time management as planning and controlling how time is spent to increase effectiveness and efficiency. It discusses why time management is important, such as accomplishing more with less effort and reducing stress. It introduces the 80/20 rule, which states that 20% of efforts create 80% of results. The document then covers effective scheduling techniques, major and minor time wasters, and concludes by stating the key lessons on prioritizing goals, delegation, and using time management tools and techniques.

1. INTERNATIONAL INSTITUTE
OF PROFESSIONAL STUDIES
MBA(M.S)-5 Years, 5th Semester
Presentation On The Topic-
Time Management
Submitted To- Submitted By-
Retd. Lt. Col. Dr. V.K. Gautam Abhas Mathur
Paridhi Parikh
Srushti Mehta
Sahaj Bakliwal

2. INTRODUCTION
What is Time Management?
• Time management simply refers to
management of time.
• Time management is the process of planning
and exercising control over the amount
of time spent on set of activities, especially to
increase-
1. Effectiveness
2. Efficiency.

3. WHY TIME MANAGEMENT?
1. Time is Limited
2. Accomplish More With Less Effort
3. Make Better Decisions
4. Be More Successful

4. 5. Learn More
6. Reduce Stress
7. High Quality of Work
8.Creates Discipline

5. The 80:20 rule
 The 80/20 Rule, also known as the Pareto
Principle, or the Rule of the Vital Few, states that
there is an imbalance between causes and
results, between efforts and rewards.
 The world is not a 50/50 proposition where effort
and reward are equally related. Instead:
1)Majority of what we do each day has little impact.
2)A minority has a major impact.

6. • 80%of unfocused efforts generates only 20%
results.
• The remaining 80% of results are achieved with
only 20% efforts.
• Optimize your effort to ensure that you
concentrate as much of your time and energy as
possible on high payoff tasks.

7.  Pareto's Principle, the 80/20 Rule,
should serve as a daily reminder to
focus 80 percent of your time and
energy on the 20 percent of you work
that is really important.
Don't just "work smart", work smart on
the right things.

8. Time Management Matrix
NECESSITY QUALITY AND
PERSONAL
LEADERSHIP
Crises Relationship- Building
Deadline Driven Activities True Recreation
Medical Emergencies Preparation & Planning
DECEPTION WASTE
Meeting Priorities & Mindless TV Watching
Expectations of Others. Some Calls
Escapist Activities
Frequent Interruptions.
URGENT NOT URGENT
IMPORTANT
NOT -
IMPORTANT

9. EFFECTIVE SCHEDULING
Scheduling is the art of planning your activities so that you can achieve your
goals and priorities in the time you have available. When it's done effectively, it
helps you:
•Understand what you can realistically achieve with your time.
•Make sure you have enough time for essential tasks.
•Add contingency time for "the unexpected."
•Avoid taking on more than you can handle.
•Work steadily toward your personal and career goals.
•Have enough time for family and friends, exercise and hobbies.
•Achieve a good work-life balance.

10. HOW TO SCHEDULE TIME?
Step 1: Identify Available Time
Step 2: Schedule Essential Actions
Step 3: Schedule High-Priority Activities
Step 4: Schedule Contingency Time
Step 5: Schedule Discretionary Time
Step 6: Analyze Your Activities

11. TIME WASTERS
MAJOR TIME WASTERS:
1. Procrastination
2. Afraid to Delegate
3. Not Wanting to Say “NO”
4. Low Self-Esteem
5. Problems With Objectives/Priorities

12. MINOR TIME WASTERS:
1. Interruptions we face during the day
2. Being a stuck to the telephone
3. Unexpected/Unwanted visitors
4. Needless reports/Junk mail
5. Meetings without agenda

13. AFTER THIS PRESTATION WE HOPE
THAT YOU LEARNED
•Clarify your goals and prioritise them as per the requirement.
•Handel people and project by dividing them between important
and not so important category.
•Believe in better delegation.
•Work more efficiently with your superiors, sub-ordinates and
colleges.
•Learn specific skills and tools to save time.
•Overcome stress caused due to time delay or shortage.