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Time management: Planing and Organising
1) Poor time management habits like working late, bringing work home, and feeling burnt out are signs that improvements can be made. Prioritizing tasks into urgent vs important matrices and learning to delegate work can help gain more free time. 2) Biological time like sleep, meals, and recreation as well as social time with family and friends are important to maintain. For business time, working in blocks without distractions and preparing for crises can improve efficiency. 3) Tips for better time management include setting goals, prioritizing tasks, taking breaks, being organized, and not overcommitting your schedule. Improving attitudes about time limitations and productivity can also help make the most of each day.
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Time management: Planing and Organising
- 1. Time Management Planningand Organising Shamik Baranwal & Sadaf Tanweer
- 2. SOME POINTERS FORYOU • Do you sit late most of the days ? • Do you go to office on most of the holidays ? • Do you feel that you should do all important things yourself ? • Do you carry papers home ? • Do you reach home, burnt out ? home
- 3. SOME POINTERS FORYOU. Contd. C td ... • Do you feel y have not achieved ? y you • Do you suffer from “I could do better I better” syndrome ? • Do you always postpone decisions ? • Do you think you are not perfect ?
- 4. “I have notime !!!” “I wish there were 48 hours every day !!!” “Time is my enemy !!!” “THE BUSY MAN HAS TIME FOR EVERYTHING THE EVERYTHING” -HENRY FORD
- 5. TOP TIME THIEVES ExternalThieves • Interruptions by Telephones • Drop-in Visitors • Noise • Visual Distractions • Junk Mails • S i l Site Al Social Si Alerts
- 6. TOP TIME THIEVES InternalThieves • Crisis Management • Indecision • Untidy Workplace • Disorganisation • Poor or Non Prioritisation
- 7. TOP TIME THIEVES InternalThieves Contd. • Total Perfectionist Tendency y • Non Delegation g • Hesitation to say “No” y • Meeting without Agenda ee g ou ge da
- 8.
- 9. HOW TO PREPAREA PRIORITISATION MATRIX Step 1 Make a to-do list (Monthly / Weekly / Daily ) Step 2 Analyse the list Step 3 p Segregate j g g jobs to be done by self and jobs to be delegated. delegated
- 10. DELEGATION “ Your ownTime Management improves when you learn to Delegate Efficiently” Remember : • Subordinates : Not a dumping ground • Understanding what you delegate • Managers forever Learners fore er • Can’t delegate and forget g g
- 11. What to delegate? • Matters that keep repeating themselves • Minor decisions most frequently made. made • Details that take the biggest portion of time. • Parts of the job that the Person is least qualified to handle. handle • Parts of the job that make the Person over specialised. • Parts of the job that make the Person under specialised.
- 12. DIVISION OF TIME •Biological Time •B i Business Time Ti • Social Time
- 13. Biological Time • Sleep •Fd Food • Physical Recreation General Principles: • Treat All Days Alike • Time Saving Techniques for repetitive techniques. • Regulate daily activities
- 14. Business Time Major Activitiesin office: • Correspondence • Use of telephone • Visitors / Visits • Committees • Business / Professional Meetings / Conferences • Travelling
- 15. Management of BusinessTime General Principles: • Go to work only when you feel fit • Work in blocks for Efficient Time Management p g g y • Keep Changing / Monotony tires • Be prepared for Crisis Management • Learn the Value of Time. • Use of Modern Technology
- 16. Social Time • FamilyTies • Social visits, parties, weddings and religious functions • Time to think and discuss • Fl d of information Flood f i f ti • How to read your daily newspaper q y y p p quickly y and meaningfully
- 17. SOME HANDY TIPS GoodWork Habits •Work when you work and play when you play •A stitch i ti A tit h in time saves nine i •What s •What’s there in a name •Take notes Take •Share your load y
- 18. SOME HANDY TIPS Contd.... Improve your aTTitUdE U Being an optimist is ideal, but even pessimists can work on their attitudes. 1. You are in a bad mood. 2. What is wrong ? 3. Is it justifiable ? 4. 4 The after effects effects. 5. What to do ? 6. You are your master.
- 19. SOME HANDY TIPS Gettingthe most of your time. • Determine your goals • Prioritize • Break-Up the projects / assignments • Fix your deadline • Make a to-do list • Review Contd. ...
- 20. SOME HANDY TIPS Improveyour productivity • Cleanliness pays g y • Organise your files • Plan your day • Take a break • A better tomorrow Contd. ...
- 21. SOME HANDY TIPS Contd.... Don’t cram your schedule 1. There’s 1 There s too much to do and too little time time. 2. There’s plenty of time, I can do that later. 3. I am busier than usual right now, so it makes sense to shift some tasks off to another time. g p g 4. Rescheduling is procrastinating. 3. Tackling the mad rush - You cannot control the passage of time but You can manage your own self.