This document discusses 1:1 and 1t1 meetings between managers and their direct reports. It provides tips for conducting effective 1:1 meetings on a regular basis. Key recommendations include having a set agenda and follow-up actions for each meeting. The meetings should allow the direct report to speak more and the manager to actively listen. Their purpose is to review work, provide feedback, set expectations, and develop action plans for improvement. Regular 1:1 meetings help create partnerships and open communication between managers and their teams.

1. WHO WILL WIN
THE BATTLE
1:1 OR 1T1 ?
In this presentation I am going to share with you my observations, experience and thoughts.
I will be glad if this is useful for you and you find interesting tips.
It’s OK, if you have another point of you on some items. We are different, it’s a normal case.

2. OVERVIEW
• Let’s talk about 1:1
• What value do I see in 1t1 meeting
• How to proceed with 1t1 with your team member
• How to proceed with 1t1 with upper management
• Psycho tips and tricks

3. WHAT IF
Lose
Lose
Lose
Win
Win
Lose
Negotiating Partnership Win
Win
1:1
1t1

4. IF 1:1,
THAN SCORE OF WHAT?
ASSOCIATIONS:
Competition feeling No trust Here should be a winner
Pressure What is the final score?

5. WHEN MANAGER IS SO MUCH MANAGER
• Too busy
− needs to have open laptop
− answer immediately some urgent messages
− busy view
− monolog how poor manager does not have time to do own
tasks, but for YOU he/she does found time for a meeting
• Too bossy
• Too manipulative
• Afraid to have stronger team
member, than he/she is
“Here can be just a one star
and that’s me”

6. WHAT IS WRONG WITH SMALL TALK?
1. Do not make 1t1 as an one long small talk
2. We are not in the theatre
- If you are not interesting in team member at all,
- If you do not talk about other subjects besides the work,
- If you do not have at least one time morning coffee together or lunch
Don’t you consider, it may be strange,
if 1 time per month you will pretend honest interest
about hurt questions of this person?
Example of small talk:
it was a small talk, are you sure i remember all my
small talks?

7. Let’s talk what can be on the other side?
PARTNERSHIP SYNCHRONIZATION
HEALTHY CONVERSATION

8. WHAT DO WE EXPECT FROM 1T1
MEETING?
• Review what is going well and what does not
• Review what can be improved
• Review expectations
• Review personal development plan
• Review salary plan

9. WHAT IS THE IDEA?
Let’s have 1t1 meetings on regular basis
Preparation flow:
Each meeting should have agenda and follow-up
[1t1 meeting is no an exclusion]
• Let your invitee to know, what about do you plan to talk
• Any agreement is not valid, if there is not any tiny written mention
• You can set up Confluence page, excel table, whenever you want
• Each meeting should have action items and meeting minutes
• Follow agreed action items,
• do not wait till the next 1t1 meeting to tell
“ohh, sorry, I did not have time to work on your question”

10. 1) Typical meeting
Regularity
1 time per 4-5 weeks – for Junior staff
1 time per 8 weeks – for Senior staff
Duration: 30min
2) Crisis flow meeting
Regularity: As regular, as needed. Typically 1 time per months
Duration: no longer than 1h. Better will be schedule Meeting part 2
3) Place
You can have a lot of morning coffee together, discuss issues / plans / etc.
But, if it is not named as 1t1, team member will tell to everyone “no, I do not have any 1t1 meetings”.
WHAT IS THE IDEA
RIGHT
TIME
RIGHT
PLACE

11. • Let your team member to talk more
• Try do not interrupt
• Be active listener, do not push with your vision of life
• Remember about technique 5Why -> find root cause
• Create, make plans, even high-level
• Find what is a driver for this person
• Find expectations of your team member
• Ask for a feedback
• Finish meeting with summary and agreed action items
• If there is nothing to talk and you complete discussion faster, than expected –
finish 1t1
Tips during 1t1 meeting
Partnership, synchronization, healthy conversation
WHAT IS THE IDEA

12. WHAT ABOUT OWN 1T1?
There are two options:
• Your manager will facilitate a meeting
• Your manager will NOT facilitate a meeting
So, what to do?
• is there a need for a meeting?
• prepare questions
• use technique Q&A
• follow rules above: Agenda, Follow-up
Everyone wants to feel, that someone takes care on us.
But, on management level we pretend to be self-organized.
Let’s do not make things more complex, that it is.
Let’s try to avoid baby-sitting