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The 5 Phases of a Project TurnAround - How to rescue troubled projects
This document outlines the 5 phases of turning around a failing project: Recognize, Analyze, Stabilize, Transform, and Sustain. It discusses each phase in detail, providing tools and approaches for dealing with each stage of a project turnaround. Some key points include recognizing early warning signs, focusing on the root cause not just symptoms, establishing a core team, adjusting scope/schedule/quality, and sustaining the turnaround once achieved through lessons learned and establishing new processes. The overall message is that project turnarounds require engaging stakeholders, focusing on people, and consistent project management without excuses.
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The 5 Phases of a Project TurnAround - How to rescue troubled projects
- 1. THE 5 PHASES OFA PROJECT TURNAROUND Your projects will go through crisis anyway, so go and deal with it PMI Project Zone Congress - Frankfurt Tuesday, March 19th, 2013 Torsten J. Koerting @TorstenKoerting
- 2. Torsten J. Koerting Twitter:@TorstenKoerting www.torstenkoerting.com www.projectyzer.com XING: www.xing.com/profile/Torsten_Koerting Mail: torsten.koerting@gmail.com Tel.: +49(0) 172 372 3759
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- 12. DO NOT LOOKFOR PATTERNS
- 13. EVERY 3RD PROJECTFAILS © GPM Studie 2006
- 14. DUE TO VARIOUSREASONS © GPM Studie 2006
- 15. BOTTOM LINE ... It’sall about the START Good stuff, as you cant change that Once your are in the project It’s all about the PEOPLE Good stuff, so lets focus on them and our self It’s all about the COMPLEXITY Good stuff, lets reduce it and learn how to manage crisis along the way
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- 17. THE VISION SCOPE To writea unique BOOK, with innovative IDEAS and CONTENT, remarkable APPROACHES, TARGET AUDIENCE for SENIOR Project managers and the ones to become one, PURPOSE to manage and be successful in Turn Around Projects, to position our self in the market place and to have less projects failures.
- 18. Wenn Projekte kopfstehenund klassisches Projektmanagement versagt Roger Dannenhauer, Torsten J. Koerting, Michael Merkwitza www.TURNAROUNDPM.com
- 19. START WITH WHY! Why You need to deal with TurnAround’s, Crisis and potential failures all the time ! Get ready and be prepared How The tools and approaches that I think are relevant and appropriate to deal with it What What exactly you need to do in your specific situation is totally up to YOU
- 20. TURN AROUND &CRISIS A DEFINITION A Project or a major Deliverable that in a specific point in time might or will have a severe slippage in Time to deliver, on Money spent or in Quality achieved.
- 21. WHEN IS IT ATURN AROUND OR A CRISIS ?
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- 25. THE 5 PHASESOF A TURN AROUND Sustain Recognize Transform Analyze Stabilize
- 26. AND WHY SHOULD YOUCARE ? A) a TA can be small or BIG B) small TA’s in a row C) TA’s could become huge waves D) TA’s could multiply across hierarchies
- 27. YOU CONSTANTLY HAVETO DEAL WITH TURN AROUNDS
- 28. ‚Hope is nota method !‘ Gordon R. Sullivan
- 29. #IMPULSES to be ableto deal with a TurnAround
- 30. THE 5 PHASESOF A TURN AROUND Sustain Recognize Transform Analyze Stabilize
- 31. PHASE 1 RECOGNIZE Running well, Early Warning Signs, Sensing, Focus, Motivation, Excuses, Symptoms, Ironie, Euphory, No real Progress, Settled State, Green or Yellow
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- 34. FOCUS ON THE ROOTCAUSE NOT THE SYMPTOM ✗ ✓
- 35. THE 5 PHASESOF A TURN AROUND Sustain Recognize Transform Analyze Stabilize
- 36. PHASE 2 ANALYZE &QUICK WINS Influence from the Outside, Increased Activity, Fear, Keep Calm and Keep Calm and Keep Calm, Understand your Project & Beast, Analyze and apply Measures, Establish Core Team and plan your TurnAround
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- 39. MIND-SET e borati ve focused P reserv colla intere sts PROJECTOFFER PEOPLE (INTERN & EXTERN) TARGET AUDIENCES Lots of Traveler s Aiport led peop le skil External partners Local ts $$$ KEY RESOURCES residen Land Various Interest 13 June 20 C onstruc tion groups supply DAMAGE BENEFIT Shorter Damage Noise transitio d ort n rp habitat 3 vs 1 ai
- 40. KNOW YOUR BEAST Aaro n J. S henh ar ov Dvir D
- 41. KNOW YOUR BEAST Technology Super-high-tech High-tech Medium-tech Low-tech Array System Assembly Novelty Complexity Derivative PlatformBreakthrough Regular Fast/competitive Aaro n J. Dvir She Dov nha r Time-critical Blitz Pace
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- 43. LEARN TO ASK THERIGHT QUESTIONS
- 44. QUICK WINS ✓ ✗
- 45. THE 5 PHASESOF A TURN AROUND Sustain Recognize Transform Analyze Stabilize
- 46. PHASE 3 STABILIZE Hope and Spirit of optimism, Trust and Relationship Building, Norming, Scope / Time / Quality Adjustements set, New Plan and new Approach, Consistent Project Management without excuses
- 47. KNOW YOUR PEERS • Impulse Key Question • YOU – in the middle • Bubble – Stakeholder Group or Person • Size of Bubble – Size of Group • Distance – Importance of Group / Person • # of Lines – Intensiveness of Communication • or - Bad or Good Relationship
- 48. ... AND YOUR STAKEHOLDERS Influencing Supportive
- 49. BEST FIT • Team Member • Key Resource (Yes / No) Adjust Identify • Activities / Responsibilities • Deliverables Iterate • Efforts (4 weeks / 3 month) • Vendor • Contract Situation Validate
- 50. PROCESSES THAT FIT YOURPURPOSE AND NOT THEIR DUTY ✗ ✗ + −
- 51. ENJOY THE TIPPING POINT It will get better from now on It will never feel as good
- 52. THE 5 PHASESOF A TURN AROUND Sustain Recognize Transform Analyze Stabilize
- 53. PHASE 4 TRANSFORM Cooking withGas, Focus on Outcome and Project Target, Small Adjustments, People Focused, Mind-Set Change, Strong Communication, Sense of Achievement, Self Responsibility
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- 56. PHASE 5 SUSTAIN TurnAround achieved, Proudness, Self-Confidence, Making sure to not run into the same Pitfalls again, Lessons Learned, retain Knowledge and Mind-Set , establish Systematic
- 57. IT‘S ALL ABOUTPEOPLE Cooperation Learnings Structure
- 58. ‚Consistent Project Management without excuses !‘ Torsten J. Koerting
- 59. START WITH WHY! Why You need to deal with TurnAround’s, Crisis and potential failures all the time ! Get ready and be prepared How The tools and approaches that I think are relevant and appropriate to deal with it What What exactly you need to do in your specific situation is totally up to YOU
- 60. PROTOTYPING PROCESS ... Learn Build Measure
- 61. IN TA SITUATIONSIT COULD LOOK LIKE THIS ... Apply Sense Reflect
- 62. ‚If you aregoing through hell, keep on going !‘ Winston Churchill
- 63. GET ENGAGED 5. Impuls-Workshop 12th and 13th April 2013 www.TurnAroundPM.com www.TurnAroundHUB.com … and become a Co-Author
- 64. BUSINESS CARD T Template Project Square B Book raffle C Call me … and you will receive further information from time to time. YOU
- 65. THANK YOU JOIN OURCOMMUNITY ENGAGE GET INVOLVED SHARE IDEAS BECOME A CO-AUTHOR WWW.TURNAROUNDPM.COM WWW.TURNAROUNDHUB.COM
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- 67. Picture Credits • Dreamliner - http://www.flickr.com/photos/jnsabino/759303928/ • Dreamliner2 - http://www.flickr.com/photos/kentaroiemoto/6888463206/ • Suttgart21 - http://www.flickr.com/photos/schockwellenreiter/5768610893/ • Elbphilarmonie - http://www.flickr.com/photos/katjato/7840532620/ • TollCollect - http://www.flickr.com/photos/internationaltransportforum/7135653915/ • ChannelCrossing - http://www.flickr.com/photos/87079797@N02/8009685958/ • BER - http://www.flickr.com/photos/captain_die/8066311249/ • Pattern - http://www.flickr.com/photos/scarygami/5620339694/ • Gordon R. Sullivan - www.ausa.org - Executive Leadership • Early Warning Sign - http://www.flickr.com/photos/hugosimmelink/2252095723/ • Storm - http://www.flickr.com/photos/84346589@N00/3947024319/ • Simon Sinek - www.ted.com • Aepfel - http://www.flickr.com/photos/laserrush123/6041628205/ • Churchill - http://www.flickr.com/photos/cstm-mstc/3082707918/ • Churchill2 - http://www.flickr.com/photos/jesterg42/462264627/