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![Tips to Improve People
● Write emails that are precise
● Create a remote working charter for your team
Subjects w/Keywords
[ACTION] [SIGN]
[DECISION] [CORD]
[INFO]
Bottom Line Up Front (BLUF)
Fewer Words
Link to Attachments](https://image.slidesharecdn.com/rutgerstechwellnessslides-170316233245/75/Technology-Wellness-in-the-Nonprofit-Workplace-39-2048.jpg)
Uploaded byBeth Kanter
Technology Wellness in the Nonprofit Workplace
The document summarizes Beth Kanter's presentation on technology wellness in the nonprofit workplace. Some key points: - Constant technology use is changing brain function and reducing attention spans. Nonprofits need strategies to encourage downtime. - Kanter presented assessments to measure individual technology wellness and suggested tips like standing desks, walking meetings, and meditation. - For organizations, she recommended addressing "collaborative overload" through planning rituals, clear communication standards, and defining focus time versus meeting time. - Peer coaching sessions helped attendees discuss challenges and get advice from others.
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Technology Wellness in the Nonprofit Workplace
- 1. Technology Wellness inthe Nonprofit Workplace Beth Kanter, Master Trainer, Speaker, and Author Rutgers – Institute for Ethical Leadership March 21, 2017
- 2. Agenda • The BigPicture • Technology Wellness Assessment • A Few Tips for Individuals • Bringing Tech Wellness into the Nonprofit Workplace • Peer Coaching • Raffle http://bethkanter.wikispaces.com/rutgers
- 3. Who is inthe room?
- 4. The Bigger Picture:The Problem
- 5. Our technology useis changing our brains
- 6. We have nodowntime 52% of smartphone owners check their phones a few times an hour or more.
- 7. We are losingour ability to focus and remember. “Google Effect on Memory” -- Daniel Wegner, Harvard University
- 8. What is the averagehuman attention span online?
- 9. Attention Spans Online… Source: National Center for Biotechnology Information, US National Library of Medicine Flickr photo: Josullivan59 Attention Span Statistics Data The average human attention span in 2000. 12 seconds The average human attention span in 2013. 8 seconds 9 seconds
- 13. Not Saying ToStop Using Technology
- 14. Tech Wellness Assessment Questions Is YourTechnology Use Healthy?
- 15. Information Overload What’s YourTech Wellness Score? 1. Is the only time you take a break from your tech when you’re sleeping? 2. Do you check your phone before you go to bed or right when you wake up? 3. Do you have problems recalling information and resort to searching on Google? 4. Do you feel that you often have a hard time paying attention or focusing on a single task? 5. Do you experience frustration at the amount of online information you need to process every day? 6. Do you frequently or constantly check your email, Twitter, Facebook or other online services? 7. Do you sometimes check your mobile phone for messages while in the bathroom? 8. Do you find yourself reaching for your phone even when you’re with others? 9. Do you sit at your computer at work or home for longer than 30 minutes at a time without getting up to take a break? 10.Do you ever check your mobile phone while walking outside? Add up all the questions you answered “YES” to for your score
- 16. 0…1…2…3…4…5…6…7…8…9…10 Source: Lulumonathletica Healthy……………………………………………………Unhealthy What’s YourTechnology Wellness Score?
- 17.
- 18. Don’t Sleep withYour Mobile Phone
- 19. Manage Your Attention:18 Minutes A Day
- 20. Tip: Standing Desks BeverlyTrayner-Wenger Walking As Work Resources http://bethkanter.wikispaces.com/walk
- 22. Tip: Turn Offthe Damn Computer and Go for A Walk
- 23. Walking At Work •Pick the best type of meetings for walking meetings • Walk inside when the sun don’t shine • Plan your route • Notetaking • Wear comfortable shoes, bring water Tip: Walking Meetings
- 24. Tip: Unplug regularly& often
- 25. Tip: Apps asAgents of Self-Care Happy Healthy: There’s An App for That http://bit.ly/HHNP-apps
- 26.
- 27. What is onesmall action step that you can take around technology wellness?
- 28. What is yourburning question about technology wellness?
- 29. Technology Wellness inthe Nonprofit Workplace
- 30. Collaborative Overload ● Burnoutfrom too many e-mails, meetings, and collaborative tech tools that limits our ability to get stuff done ● More connectivity externally and more collaboration internally is positive, but can lead to being “overwhelmed” ● Research shows that today’s office worker spends 90% of their time engaged in tasks with other people. Research Source: Rob Cross, Adam Grant
- 31. ● 15% oforganization time is spent in meetings ● Four hours a week for status update meetings ● There are an estimated 11 millions a day in America ● US businesses waste more than $37 billion year in unproductive meetings Source: NY Times, “Meeting is Murder” 2/28/16 Fuze Infographic on Meetings
- 32. Is this familiar? •Long work week • Come home to realize you didn’t get stuff done • You start doing solo work in evenings and weekends • You don’t do it because you are too exhausted
- 33. Solution: The FourP’s Planning People Priorities Present
- 34. Planning: Structure andRituals Assessment 1. I feel a sense of satisfaction and accomplishment at the end of each day 2. I have a clear sense of what’s ahead each month 3. I stick to deadlines and commitments and rarely let things fall through the cracks 4. I feel good about how I allocate time and energy at work 5. I plan my work tasks according to my level of energy 6. I am caught up on my email 7. My team or organization has a clear policy about sending after hours emails 8. My team uses cloud software for collaboration and has a well mapped out workflow and training for all users 0-24 What’s your score? 0=No, 1=Sometimes 2=Yes Add it up your answers
- 35. Tips to ImprovePlanning ● Schedule Team Power Hours ● Use Look-Ahead Rituals
- 36. Tips to ImprovePlanning ● Clearly Define Workflow for Online Collaboration Platforms and Training ● Adopt Formal Practices Around Team Emails
- 37. People: How YouRelate To Others Assessment 1. I know who my go-to people are for various tasks, support, and decision making. 2. I am comfortable saying no, negotiating requests, and making requests of others. 3. I calmly and directly approach conflict, difficult conversations, and tough people decisions face-to-face 4. I stay away from gossip, office politics, and drama 5. Our team never wastes time due to misunderstandings from email communications 6. Our team communicates precisely via email and online collaboration tools 7. Our team has a remote working charter 8. Our team has an effective approach to integrating remote and on-site staff for meetings and collaboration What’s your score? 0=No, 1=Sometimes 2=Yes Add it up your answers 0-24
- 38. Tips to Improve ●Set a Statute of Limitations on People Frustrations ● Say NO, But Enforce Boundaries With Grace
- 39. Tips to ImprovePeople ● Write emails that are precise ● Create a remote working charter for your team Subjects w/Keywords [ACTION] [SIGN] [DECISION] [CORD] [INFO] Bottom Line Up Front (BLUF) Fewer Words Link to Attachments
- 40. Priorities: How YouSpend Your Time 1. We spend time working on key priorities and goals that move the needle for our organization, our team, or my own performance and growth. 2. I complete tasks even when I don’t want to do them. 3. My organization encourages us to engage in self-care without guilt. 4. My organization or team has clear rationales for how we use our time 5. I understand and accept the trade-offs that I make when choosing how to spend my time. What’s your score? 0=No, 1=Sometimes 2=Yes Add it up your answers 0-15
- 41. Tips to Improve ●Take A Trend-Line View ● Rethink Status Updates Meetings
- 42. Tips to Improve ●Don’t schedule hour meetings by default
- 43. Being Present: HowYou Focus and Pay Attention 1. I am able to focus on the task at hand. 2. I am focused and engaged in meetings and I listen to my colleagues. 3. I stay focused during the workday. 4. I have time to complete the things that require focus and strategic thinking. 5. When I have free time, I know how to use it productively or restoratively. What’s your score? 0=No, 1=Sometimes 2=Yes Add it up your answers 0-15
- 44. Tips to Improve ●Team wide analysis of most productive times ● Have explicit team or organization policy about white space or maker time
- 45. Tips to Improve ●Device free zones in your workplace ● Meeting policy about use of devices to avoid “technoference”
- 47. Peer Coaching Triads Step1 (3 minutes) #1 Shares Tech Wellness Challenge Step 2 (4 minutes) #2 & #3 Ask Clarifying Questions Step 3 (3 minutes) #1 Duck Tape #2/#3 offer advice Step 4 (2 minutes) #1 Summarizes action steps
- 48. One Minute ofSilent Reflection: I Commit To …
- 49. Trios Exchange MobileNumbers Send Text Reminder Next Week
- 50.
- 51. Thank you! www.bethkanter.org The HappyHealthy Nonprofit http://bit.ly/happyhealthynpbook