Technology Solutions for Every Step of the Event Planning Cycle

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A comprehensive look at different event technologies that can help you throughout the event planning lifecycle. Originally presented at an ISES DC Luncheon in Feb. 2013

Education

Technology, Events & You.

It’s happening, go with it.
by danberger

About Me

1990’s 2000’s 2010’s

#ISES DC Luncheon 3

About Social Tables

Diagrams Guest Lists Seating Charts

#ISES DC Luncheon 4

About Social Tables

#ISES DC Luncheon 5

Learning Objective: The Right Technology

Saves Time Impresses Clients

#ISES DC Luncheon 6

Learning Objective: Get You Excited

#ISES DC Luncheon 7

Agenda

1. Hear from you

2. Overview of event planning life cycle

3. Deep dive into different tech

4. Keeping a pulse on the industry

#ISES DC Luncheon 8

Before We Start…

What do you want me to cover?

#ISES DC Luncheon 9

Introducing….

30 40 TECHNOLOGY SOLUTIONS YOU
SHOULD KNOW ABOUT

Lifecycle Overview

Proposal
Follow-up Inspiration

Mobile Fundraising

Experiential Site Selection

Auction Invitation

Check-in Registration

Time Tracking Ticketing

Project List
Management Management

Seating Design

#ISES DC Luncheon 11

This is how it’ll work…

OLD SCHOOL NEW SCHOOL

#ISES DC Luncheon 12

Invitation

• Evite

#ISES DC Luncheon 17

Registration

Free!

#ISES DC Luncheon 18

Project Management

• Google Docs
• BaseCamp
#ISES DC Luncheon 23

Holistic Solutions Exist

#ISES DC Luncheon 30

Now What?

Needs Audience Budget Plan

What What What is Figure out
technology technology within my how all of
solution solution will client’s your
matches my resonate budget? technologies
event’s with my will sync up.
goals? guests?

#ISES DC Luncheon 31

Making Services Talk to One Another

#ISES DC Luncheon 32

Don’t miss out!

HOW TO KEEP A PULSE ON THE INDUSTRY

Blog Spotlight: Liz King

http://www.lizkingevents.com/blog/
#ISES DC Luncheon 34

Blog Spotlight: Jeff Hurt

http://www.jeffhurtblog.com
#ISES DC Luncheon 35

Blog Spotlight: Conferences That Work

http://www.conferencesthatwork.com
#ISES DC Luncheon 36

Blog Spotlight: Event Manager Blog

http://www.eventmanagerblog.com
#ISES DC Luncheon 37

Blog Spotlight: Social Tables

http://blog.socialtables.com

#ISES DC Luncheon 38

Email Newsletters

BizBash Call Sheet The Insider

#ISES DC Luncheon 39

Twitter Best Practices

#ISES DC Luncheon 40

Staying In Touch

• Webinar available:

http://www.youtube.com/watch?v=xvbxmlVvOnM

• Reach me any time:
danberger
dan@socialtables.com
(917) 359-7757
(877) 9-SEAT-ME

#ISES DC Luncheon 41

Although it does take plenty of creativity to design an event that is memorable and meaningful, it also takes careful attention to detail, adaptability, effective delegating, and a lot of work. This intensive one-day course will walk you through the process of event management, from the beginning stages of planning, to the final touches (like decorations, food, and music). While this course is specifically for corporate event planning, the elements here can also be applied to more personal event planning. Essentially, we’re creating an effective and well planned design that is ready for implementation and can be used over and over again. What Will Students Learn?  Plan a complete corporate event, including an agenda, budget, goals, venue, audience, food, and whatever else your client needs  Keep your event on budget  Design an advertising and marketing plan that includes a comprehensive use of media, take-aways, and/or swag bags  Determine whether partners, sponsors, and volunteers can help to make your event unforgettable  Create an atmosphere of service that delegates will remember  Select speakers and a master of ceremonies to add impact to your event  Create a diversity plan  Evaluate the process once it’s all wrapped up What Topics are Covered?  Event planning essentials  Budgeting basics and managing contracts  Using the committee approach  Connecting with partners and sponsors  Advertising and marketing  Selecting the venue  Feeding the masses and business etiquette  Celebrating diversity  Selecting speakers and a master of ceremonies  Adding the finishing touches  Event day roles  Closing the event and gathering feedback For more details visit - http://www.globalexpertsystems.org/index.php/event/conference-and-event-management-training-workshop-2013/

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Technology Solutions for Every Step of the Event Planning Cycle

1. Technology, Events & You. It’s happening, go with it. by danberger

2. I Believe… • Good planning makes for great experiences. • Every experience is an opportunity for… to fight for a cause to connect people to market a brand #ISES DC Luncheon 2

3. About Me 1990’s 2000’s 2010’s #ISES DC Luncheon 3

4. About Social Tables Diagrams Guest Lists Seating Charts #ISES DC Luncheon 4

5. About Social Tables #ISES DC Luncheon 5

6. Learning Objective: The Right Technology Saves Time Impresses Clients #ISES DC Luncheon 6

7. Learning Objective: Get You Excited #ISES DC Luncheon 7

8. Agenda 1. Hear from you 2. Overview of event planning life cycle 3. Deep dive into different tech 4. Keeping a pulse on the industry #ISES DC Luncheon 8

9. Before We Start… What do you want me to cover? #ISES DC Luncheon 9

10. Introducing…. 30 40 TECHNOLOGY SOLUTIONS YOU SHOULD KNOW ABOUT

11. Lifecycle Overview Proposal Follow-up Inspiration Mobile Fundraising Experiential Site Selection Auction Invitation Check-in Registration Time Tracking Ticketing Project List Management Management Seating Design #ISES DC Luncheon 11

12. This is how it’ll work… OLD SCHOOL NEW SCHOOL #ISES DC Luncheon 12

13. Proposal #ISES DC Luncheon 13

14. Inspiration #ISES DC Luncheon 14

15. Fundraising #ISES DC Luncheon 15

16. Site Selection #ISES DC Luncheon 16

17. Invitation • Evite #ISES DC Luncheon 17

18. Registration Free! #ISES DC Luncheon 18

19. Ticketing #ISES DC Luncheon 19

20. List Management #ISES DC Luncheon 20

21. Design #ISES DC Luncheon 21

22. Seating #ISES DC Luncheon 22

23. Project Management • Google Docs • BaseCamp #ISES DC Luncheon 23

24. Time Tracking #ISES DC Luncheon 24

25. Auction #ISES DC Luncheon 25

26. Check-in #ISES DC Luncheon 26

27. Experiential Dan #ISES DC Luncheon 27

28. Mobile #ISES DC Luncheon 28

29. Follow-up #ISES DC Luncheon 29

30. Holistic Solutions Exist #ISES DC Luncheon 30

31. Now What? Needs Audience Budget Plan What What What is Figure out technology technology within my how all of solution solution will client’s your matches my resonate budget? technologies event’s with my will sync up. goals? guests? #ISES DC Luncheon 31

32. Making Services Talk to One Another #ISES DC Luncheon 32

33. Don’t miss out! HOW TO KEEP A PULSE ON THE INDUSTRY

34. Blog Spotlight: Liz King http://www.lizkingevents.com/blog/ #ISES DC Luncheon 34

35. Blog Spotlight: Jeff Hurt http://www.jeffhurtblog.com #ISES DC Luncheon 35

36. Blog Spotlight: Conferences That Work http://www.conferencesthatwork.com #ISES DC Luncheon 36

37. Blog Spotlight: Event Manager Blog http://www.eventmanagerblog.com #ISES DC Luncheon 37

38. Blog Spotlight: Social Tables http://blog.socialtables.com #ISES DC Luncheon 38

39. Email Newsletters BizBash Call Sheet The Insider #ISES DC Luncheon 39

40. Twitter Best Practices #ISES DC Luncheon 40

41. Staying In Touch • Webinar available: http://www.youtube.com/watch?v=xvbxmlVvOnM • Reach me any time: danberger dan@socialtables.com (917) 359-7757 (877) 9-SEAT-ME #ISES DC Luncheon 41

Editor's Notes

To teach you about the ways the right technology can save you time and impress your clients.
To get you really excited about at least one technology I cover today
113.72

Technology Solutions for Every Step of the Event Planning Cycle

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