Targets, Assessment, Intervention, Progress: Our progress with MyProgress
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Our Progress with My Progress summarizes the University of Northampton's experience using the My Progress system over the past few years. Some key points: - My Progress is used to track the progress of around 550 students per year in their 3-year undergraduate and postgraduate teaching programs, which include over 120 days of school experience. - The system allows for target setting, assessment against competency frameworks, intervention monitoring, and recording of professional development. It facilitates communication between trainees, mentors, and university tutors. - After an initial year of use, the university has expanded My Progress' capabilities and seen increased adoption among users, though mentor participation remains a challenge. Refinements to the system and training
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Targets, Assessment, Intervention, Progress: Our progress with MyProgress
- 1. Our Progress with My Progress
- 2. •3,300 placements per year •600 settings, 1,000 mentors •550 students per year - 3 year undergraduate & postgraduate routes •120 days minimum school experience during their programme •2 professional competency frameworks ( Initial teacher training Qualified Teacher Standards, Early Years Teacher Standards) •Ofsted inspected •processing approximately 30,000 data items (qualitative and quantitative) School of Education
- 4. 2013: What we wanted Trainees + University Tutors + School based mentors • Timely intervention – retention • Student progress and target tracking • Ofsted • Paperless, but not reduction in staff
- 5. 2013: What we wanted Trainees + University Tutors + School based mentors • Interface with University systems • Usability, language, training • Available on and off-line usage • Price & Contract support • We could build own reports • Deliver in tight timescales • System that will models what trainees will do when qualified with their own pupils
- 6. Pen Portraits, References QL- student record database CRM – Settings, Mentors and Placements My Progress- School experience & tutorials Assessment tool
- 7. How My Progress is used • Target Setting – long and short term. From interview through to final placement and first destination • Assessment – against targets, professional competency frameworks, risk setting assessments, weekly grades • Intervention – mentor, PAT, trainee. Via comments, blogs, email • Progress – Record of Professional Development, targets being met, weekly reporting, pen portrait
- 8. Setting up My Progress
- 9. My Progress – New for 2015 • Record of Professional Developments • Placement risk assessment • Teaching Audits • Time sheets • First Destination • Ofsted pen portraits
- 10. User adoption • Tablet and smart phone App and Website • Some make notes and upload the information later • Off line usage ( App) • Trainee led • No upfront mentor profile creation • Non completion reports
- 11. What Northampton users like about MyProgress • Ease of target setting • Increased communication • Information all in one place, and can see progress in schools • Robustness of weekly meetings • See own progress • Prefer to paper • Accessible at home • Fast and clear • Succinct target setting
- 12. Reflections on our first year with My Progress • No need to provide student devices • Have provided mobile devices for tutors • Think about reporting first- helps cohort structures • Offer a mix of training . User guides/video /f2f • Still need administration resource • Mentor adoption tricky • Interfaces with University systems. It takes time. • Reflection time • Print off documents
- 13. Our Progress with My Progress https://northampton.mkmapps.com/myprogress/
Editor's Notes
- Thank you for inviting me here today to speak with you Julie, Head of Placement & WBL at the University of Northampton At the University I manage all of the administration that supports programme leaders where students are undertaking Placements and work based learning as part of their curriculum. My background is working within the school of education, but since the 1st May this role increased to all of the programmes across the whole University, and where ever their placement may be, so including Health programmes. So I look forward to learning from you all today, as I am quickly grappling with the issues that my colleagues, students and the placements experience within Health. However today I will be speaking about our journey with My Progress and Education placements. In particular for Initial teacher training, and those students training to be early years and primary school teachers. The characteristics of health and education placements are very similar. Involvement of mentors and academic staff to assess and assist students to reach positive outcomes against professional competencies. Both require attendance monitoring.
- So background
- This was the admin process before from admissions through to end of their journey, with duplicate data entry, spreadsheets and assessment paper records
- Wanted a process and system Transparent, effective, consistent and improving communication route between trainees, university tutors and school based mentors This would enable timely intervention , early warning of issues, That students could identify their own progress and activities they needed to do against professional competencies That the reporting enabled the University to be compliant with Ofsted. And also the University is requiring as many paperless processes as possible
- So after writing a system specification and looking at various systems we decided to invest in my progress
- And this is what was refined and My progress forms part of the data management solution. The plan is that information from all of these data systems will provide us with the reporting for Ofsted – pen portraits and help with writing references We ran a small trial on one placement with 20 students, during summer term 2014. We found that whilst the students used the app and website, most mentors did not wish to have to log in as users in their own right. So and like other customers of my progress we refined the assessments and use so it was student led, with the mentors validating and adding comment via the students use. The trial helped us to identify admin processes and training requirements. Developed video clips,user manuals,and ran one to one sessions and drop ins. My progress use was included in the compulsory mentor training we provided
- So start of this academic year we started with all programmes and all students and focussed on use during tutorials , placements, and end of placement activity. Lots of training, but surpringsly in the first term very little problems. Students forgetting how to log on and staff getting to grips with the software. Started to build a bank of best practice as well as issues, but all queries dealt with promptly by the help desk at myknowledgemap. Broadly my progress was used to set targets, assess, intervene and progress Information is captured by the students, mentors and university staff by completing assessments, From the very first tutorial and right through their journey and study with us they use my progress in University , in placement, and also at their first teaching post when they are newly qualified We also included some introductory assessments before placements started so that could respond quickly to any student needs, as well as using non completion reporting could chase those that were not using myprogress, so confidence was high in using the software when they went into school . This provides us information and evidence for Ofsted compliance also Students and personal academic tutors term targets at first tutorial , drawing from evidence during application process, which is then captured and monitored through out their proigramme of study Trainees on placements are assessed each week on placement by their mentor. Weekly grades given each week, progress and evidence reviewed. Moderating tutor also provides feedback on lessons they teach These can be reported on, as well as non compliance checks
- On the slide is a tutor view of their students. Our experience of customising myprogress for University of Northampton requirements has been relatively easy. I have been able to amend terminology, create cohorts of students and tutors. Creation of assessments is relatively straight forward. The software is able to link to our student record system and we will be able to link data from myprogress and student record system to create pen portraits, an ofsted requirement. Of course, like any system that is bought in, there are some constraints. However, over the last year the development and improvement of the software has been significant, with dashboards and improvements in reporting very welcome. In Northampton, the admin placement team administers my progress, as the assessments are used student programme wide . Staff are now providing reporting for academic leads and chasing non submission and quality checks on these submissions now scanning and data entering sheets. Tutors can view all the progress made by either one student, or a group of students. In the past unless the mentor or student had alerted us of an issue whilst on placement, tutors may not have been aware and been unable to intervene or comment to provide guidance and support timely. Now reporting is Timely, Accurate, instigating relevant support and intervention. Ofsted - ofsted require us to have tracking mechanisms in place per student and per cohort from admissions through and during their to first job, and that the information is available to schools and placements. Myprogress provides us with this and with the dashboard reporting due to come on line in September, this will be even more powerful for the students and for us to demonstrate compliance with ofsted criteria At our last oftsed inspection which was September 2014, I was able to demonstrate the system and how we were intending to use it, and this provided further evidence of our high quality management and administration of the programmes.
- Implementation of my progress has been incremental. My progress has more functions than we are currentlly using , marking schemes, placement setting information. During 2015 we will be increasing our use of myprogress to include both teaching audits and further online administrative functions Record of professional development will move on to myprogress. Students will complete audit of skills and knowledge and build on throughout their professional practice, linking evidence which they can also store within my progress, and map against professional competencies. Timesheet attendance and ukvi.
- Where users have got the most from the software is when they have used both the app and website. The app is used to collect information within setting and for mentors to validate, as its also available off line. Website includes more functionality and reporting by student, cohort, assessment Its trainee led, and so they become the advocate and assist the mentor with their own usage, supplementing our training and support for mentors. And for education, like health, we have to manage and monitor mentor experience and suitability. In a perfect world mentor allocation would be known and not change throughout the students experience. However this is not the case in practice. There is no upfront or resource required to create mentors like other systems. Once they validate students however they then access the system which can then be cross checked against mentor registers. Non completion reports assist the administrators to chase those students/mentors that have not completed feedback and grades and so we can chase. Over the year the number of those students not completing the assessments has fallen, although we do still need to chase some. However with paper processes it could be weeks before this may come to light and difficult then to intervene to make a real difference to student progress.
- We evaluation after every placement so 3 a year. Had two sets of evaluations back from students, tutors and mentors and this is what the users like about myprogress Moving to a system, there will always be those that prefer paper. Some of the challenges of enabling users to reflect and build on responses My knowledge map have taken on board and looked at for future releases, already improving save and moderation workflows. Because its electronic, we have been able to easily report on and lift those targets that have been well written and support student intervention to use for moderating tutor and mentor training. Paper targets would not have been so easy to identify and make use of these examples.
- And to finish, some of the issues that I my colleagues have learned from implementing and using my progress.. Mobile devices for staff – northampton tutors are using these both in the classrooms and teaching spaces but also with myprogress admin resource- not as much as you think. I spent some time at the start working with academics ad students to ensure it worked as we wanted. Time spent in organising the cohorts. Once set up, then the administrators that were copying and scanning, now running completion reports and providing assistance in using it. Some tutors say it takes longer, as they are writing notes and then writing onto the web/app in the office or at home; This however does provide refflection and honing of assessments and comments, others say it takes no difference and write immediately into the software. So still some