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Meeting
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- 2. Objectives of thesession – You will understand the importance of the meetings in the business world. – You will learn meeting etiquettes. – You will be able to run a successful meeting. – You will be able to use meeting technologies.
- 3. What is aMeeting ? – An occasion when people come together to discuss or decide something. – A situation in which two or more people meet together, because they have arranged it or by chance. (Oxford Advance Dictionary )
- 4. Meeting Etiquettes – HandShake Etiquettes – How to Introduce Yourself – Dinning Etiquettes – Misuse of mobile – Dress professionally – Keep important accessories with you – Do not place your hands on your lap – Do not try to cross your legs – Focus on the speaker by giving positive gesture
- 5. Steps Conducting Meeting –Preparation of meeting – Conducting a meeting – Follow-up to meeting
- 6. Preparing For theMeeting – Careful preparation will save you from two meeting mistakes : » Holding a meeting when a memo or other message would do the job » Holding meeting without specific goal in mind – Decide the purpose of the meeting – Select the participants for the meeting – Choose the time and the facility – Set the agenda
- 7. What is anagenda letter ?
- 8. Why is anagenda important? Prepares chairman Prepares attendees Creates an interest Clearly defines objectives
- 9. Arrangement of Room Boardroommeeting U table Round table
- 14. Preparation before leading/attending a meeting – Collect ballot results – Review correspondence – Review minutes and action items from previous meeting – Contact attendees – Prepare agenda prepare – Stationary on venue – Audio video aids on Venue
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- 16. Leading and Participatingin Meeting – Keep on track. – Encourage Participation – Participate Actively – Close Effectively
- 17. Keep on thetrack
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- 20. Participate Actively Questionnaire techniqueshould be adopted to participate actively in the meeting • The open question • The close question • The probe question An appropriate, eye contact , body language and gesture should be maintained during the meeting
- 30. Closing of themeeting State conclusions reached Summarize assignments Give staff manager next meeting requirements
- 31. After the meeting •Send hard copy of minutes of meeting as soon as possible after the meeting • Send electronic version of minutes to all attendees
- 32. Using Meeting Technology –Instant Messaging – Video Conferences – Telephonic meeting – Email writing
- 33. Drawbacks – Security Issue –technological barriers – Typing abilities – Constant Interruption – Accidental mixing of personal messages – Less Focus – Privacy focus
- 34. Tips for makingInstant message more efficient and effective – Make yourself available when you are free – If you are not secure on the system, do not send confidential information – Be extremely careful about sending personal messages – Do not use IM for important meetings – Do not use for complex and long meetings – Try to avoid carrying on multiple IM conversations – Do not use Slang messages