Speech organization
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1) The document outlines the linear structure and components of an effective speech, including an introduction with an attention getter and thesis, body with main points and supporting information, and conclusion. 2) The body should use transitions between main points and include 2-5 main points supported by stories, statistics, questions or quotations. 3) The conclusion should summarize the main points and restate the thesis, potentially asking for a call to action.
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Page 1 of 12 A memo about writing memos B. Pope, BUS 497.docx
Page 1 of 12
A memo about writing memos
B. Pope, BUS 497-A
MEMORANDUM
TO: Students of BUS 497-A
CSUN / Nazarian College of Business & Economics
FROM: Blaine D. Pope, Ph.D.
Lecturer, BUS 497-A
SUBJECT: How to Write a Concise and Effective Memorandum
(A memo about writing memos)
DATE: 27 January 2018
OVERVIEW
This paper concerns how to present ideas through the medium of a memorandum—a
concise form of written business communication, designed to summarize information
and highlight potential action items quickly. This means of communication can be found
in a wide array of professional settings. In the body of the document you are reading
here, the medium is also part of the message. Notice the structure of this document.
Follow it, practice it, and you should have little problem in writing a clear and effective
office memorandum over the course of your career.
Memoranda can be on almost any topic but in each case the basic idea remains the
same: to condense and simplify material for quick reading, and to facilitate
organizational decision-making.1 Therefore, in this class, your memos should always
contain suggested next steps (or action items) in the final section—“Conclusions” and/or
“Recommendations.”
IMPORTANT: The overall page length for your memos is a minimum of three (3) and a
maximum of four (4) single-spaced pages. If you exceed the upper limit, I simply won’t
read past the fourth page.
DETAILS
Memos should not usually be flowery or overly prosaic. When writing in memo format, it
is okay (even encouraged) to use relatively dry language or wording. The idea here is
to let the true power of your ideas (the underlying concepts the words should be
conveying) speak for themselves. This can best be done by highlighting your ideas
according to the following simple format—just like in you PowerPoint executive briefings
1 There is also an organizational historical dimension to memo writing. For further details, see the definition and
origins of the Latin word, “Memorandum” in the Appendix section.
SRPATEL
Highlight
SRPATEL
Highlight
Page 2 of 12
A memo about writing memos
B. Pope, BUS 497-A
/ presentations. The same basic principles apply in each case—simplicity. Less can be
more.
• Basic identifying information: name and titles (and possibly the work units) of
individuals involved, plus date, subject or topic at the top of the first page (see
above); and page numbers typically at the bottom of the page. This is
especially important for historical purposes. People who have never met you
may read your memos months—or even years—later. This basic identifying
information can help set some of the organizational context for those readers.
• Come to the point, immediately: wording along the lines of “This is a paper
on/about/concerning . . . “ should usually be your first .
Public speaking
The document provides guidance on public speaking skills, including how to overcome speech anxiety. It discusses acknowledging fears, practicing speeches, and focusing on the message rather than fears. The document also covers understanding audiences, defining speech purposes, organizing topics, introducing and concluding speeches, and rehearsing to build confidence. The overall message is that public speaking skills develop through preparation, practice, and focusing on the message rather than anxieties.
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