This document lists keyboard shortcuts for Microsoft Excel. Some key shortcuts include Ctrl+N for a new file, Ctrl+S for saving, Ctrl+C for copying, Ctrl+V for pasting, and F2 for editing the active cell. Navigation shortcuts include arrow keys, page up/down, and Ctrl+arrow keys. Formatting shortcuts use Ctrl combined with B for bold, I for italic, and U for underline.

1. Description
Shortcut Key
New file
Ctrl + N
Open file
Ctrl + O
Save file
Ctrl + S
Move between
Ctrl + F6
open workbooks
Close file
Ctrl + F4
Save as
F12
Display the print Ctrl + P
menu

2. Select whole
spreadsheet
Ctrl + A
Select column
Ctrl + Space
Select row
Shift + Space
Undo last action
Ctrl + Z
Redo last action
Ctrl + Y
Start a formula
Equals Sign (eg.
SUM(A1+A2)
Exit Excel 97
Alt + F4
Navigating

3. Description
Shortcut Key
Move to next cell Tab
in row
Move to previous Shift + Tab
cell in row
Up one screen
Page Up
Down one screen Page Down
Move to next
worksheet
Ctrl + Page Down
Move to previous Ctrl + Page Up
worksheet

4. Go to first cell in Ctrl + Home
data region
Go to last cell in
data region
Ctrl + End
Formatting Text In Worksheet
Description
Bold toggle for
selection
Shortcut Key
Ctrl + B
Italic toggle for
Ctrl + I
selection
 Underline Ctrl + U

5. toggle for
selection
 Strikethrou Ctrl + 5
gh for selection
 Change the Ctrl + Shift + F
font
 Change the Ctrl + Shift + P
font size
Ctrl + Shift + 7
 Apply
outline borders

6.  Remove all Ctrl + Shift +
Underline
borders
 Wrap text Alt + Enter
in same cell
Formatting Cells
Description
Shortcut Key
Format cells
Ctrl + 1
Select font
Ctrl + Shift + F
Select point size
Ctrl + Shift + P
Format as
Ctrl + Shift + 4

7. currency
Format as general Ctrl + Shift + # (hash
(to remove any
sign)
formatting)
Format as
percentage
Ctrl + Shift + 5
Format as number Ctrl + Shift + 1
Editing/Deleting Text
Description
Shortcut Key
Delete one
Delete
character to right

8. Delete one
character to left
Backspace
Edit active cell
F2
Cancel cell entry Escape Key
Highlighting CellsAA
Description
Shortcut Key
 Select
entire
worksheet
Ctrl + A
 Select
entire row
Shift + Spacebar

9. Ctrl + Spacebar
 Select
entire column
 Manual
select
Hold Shift + with Left,
Right, Up, Down
Arrow Key
Copying and Moving Text
Description
Shortcut Key

Cut
Ctrl + X

Copy
Ctrl + C

Paste
Ctrl + V

10. Inserting Text Automatically
Description
Shortcut Key
Autosum a range Alt + Equals Sign
of cells
Insert the date
Ctrl + ; (semi-colon)
Insert the time
Ctrl + Shift + ; (semicolon)
Insert
columns/rows
Ctrl + Shift + + (plus
sign)
Insert a new
worksheet
Shift + F11

11. Misc
Description
Shortcut Key
Find text
Ctrl + F
Replace text
dialog
Ctrl + H
Create a chart
automatically on
new sheet
F11
Edit a cell
comment
Shift + F2
Main Jaws Keystrokes In Excel

12. Description
Shortcut Key
 Say
Version of
Excel
Ctrl + Shift + V
 Move to
Next Sheet
Ctrl + Page Down
 Move to
Prior Sheet
Ctrl + Page Up
Ctrl + G
 Go to a
cell command

Collapse
Shift + Backspace

13. Selection To
Active Cell
 Say Active Insert + C
Cell
Coordinates
AutoSum
Alt + Equals
Formula Mode
Equals Sign
Insert Date In
Current Cell
Ctrl + ; (semicolon)
Insert Time In
Current Cell
Ctrl + Shift + ;
(semicolon)

14. Current Column
First Cell From
Top
Alt + 1
Current Column Alt + 2
Second Cell From
Top
Current Column
Third Cell From
Top
Alt + 3
Current Column Alt + 4
Fourth Cell From
Top

15. Data Region Left Ctrl + Left Arrow
Data Region Right Ctrl + Right Arrow
Data Region
Down
Ctrl + Down Arrow
 Data
Region Up
Ctrl + Up Arrow
 Select
Whole Data
Region
Ctrl + Shift + 8
 Say
Formula
Ctrl + F2

16.  Spell
Check
F7
Alt + Shift + g
 Report
Gridline Status
 Read Row Insert + Delete
Total
Insert + Enter
 Read
Column Total
Alt + Shift + C
 Say
Column Title

Say Row
Alt + Shift + R

17. Title
Say Visible Range Alt + Shift + V
Coordinates
Cycle Through
Tab
Controls in Dialog
Box
Tab Backwards
Shift + Tab
List Cells With
Comments
Ctrl + Shift + '
(apostrophe)
Row Second Cell Alt + Ctrl + 2
From Left

18. Row First Cell
From Left
Alt + Ctrl + 1
Row Third Cell
From Left
Alt + Ctrl + 3
Row Fourth Cell Alt + Ctrl + 4
From Left
Describe Cell
Border
Alt + Shift + B
Read Cell
Comment
Alt + Shift + '
(apostrophe)

Auto Filter Ctrl + Shift + A

19.  Read Cell Alt + Shift + H
Hyperlink
 Close
Office
Assistant
Ctrl + Insert + F4
Alt + Ctrl + Shift + 1
 Set
Monitor Cell
One
Alt + Ctrl + Shift + 2
 Set
Monitor Cell
Two

Set
Alt + Ctrl + Shift + 3

20. Monitor Cell
Three
Set Monitor Cell Alt + Ctrl + Shift + 4
Four
Set Monitor Cell Alt + Ctrl + Shift + 5
Five
Set Monitor Cell Alt + Ctrl + Shift + 6
Six
Set Monitor Cell Alt + Ctrl + Shift + 7
Seven
Set Monitor Cell Alt + Ctrl + Shift + 8
Eight

21. Set Monitor Cell Alt + Ctrl + Shift + 9
Nine
Set Monitor Cell Alt + Ctrl + Shift + 0
10
Read Monitor Cell Alt + Shift + 1
One
Read Monitor Cell Alt + Shift + 2
Two
Read Monitor Cell Alt + Shift + 3
Three
Read Monitor Cell Alt + Shift + 4
Four

22. Read Monitor Cell Alt + Shift + 5
Five
Read Monitor Cell Alt + Shift + 6
Six
Read Monitor Cell Alt + Shift + 7
Seven
Read Monitor Cell Alt + Shift + 8
Eight
Read Monitor Cell Alt + Shift + 9
Nince
Read Monitor Cell Alt + Shift + 0
Ten

23. List Visible Cells Ctrl + Shift + D
With Data
Lists Data In
Current Column
Ctrl + Shift + C
List Data In
Current Row
Ctrl + Shift + R
Select Hyperlink Ctrl + Shift + H
Move To
Worksheet
Listbox
Ctrl + Shift + S
Move To Monitor Ctrl + Shift + M
Cell

24. Select Worksheet Ctrl + Shift + O
Objects
List Cells At Page Ctrl + Shift + B
Breaks
1.) Windows Hotkeys
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Shift + F10 right-clicks.
Win + L (XP Only): Locks keyboard. Similar to Lock Workstation.
Win + F or F3: Open Find dialog. (All Files) F3 may not work in some applications which
use F3 for their own find dialogs.
Win + Control + F: Open Find dialog. (Computers)
Win + U: Open Utility Manager.
Win + F1: Open Windows help.

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Win + Pause: Open System Properties dialog.
Win + Tab: Cycle through taskbar buttons. Enter clicks, AppsKey or Shift + F10 rightclicks.
Win + Shift + Tab: Cycle through taskbar buttons in reverse.
Alt + Tab: Display CoolSwitch. More commonly known as the AltTab dialog.
Alt + Shift + Tab: Display CoolSwitch; go in reverse.
Alt + Escape: Send active window to the bottom of the z-order.
Alt + Shift + Escape: Activate the window at the bottom of the z-order.
Alt + F4: Close active window; or, if all windows are closed, open shutdown dialog.
Shift while a CD is loading: Bypass AutoPlay.
Shift while login: Bypass startup folder. Only those applications will be ignored which are
in the startup folder, not those started from the registry
(MicrosoftWindowsCurrentVersionRun)
Ctrl + Alt + Delete or Ctrl + Alt + NumpadDel (Both NumLock states): Invoke the Task
Manager or NT Security dialog.
Ctrl + Shift + Escape (2000/XP ) or (Ctrl + Alt + NumpadDot) : Invoke the task manager.
On earlier OSes, acts like Ctrl + Escape.
Printscreen: Copy screenshot of current screen to clipboard.
Alt + Printscreen: Copy screenshot of current active window to clipboard.
Ctrl + Alt + Down Arrow: Invert screen. Untested on OSes other than XP.
Ctrl + Alt + Up Arrow: Undo inversion.
Win + B : Move focus to systray icons.

26. 2.) Generic
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Ctrl + C or Ctrl + Insert: Copy.
Ctrl + X or Shift + Delete: Cut.
Ctrl + V or Shift + Insert: Paste/Move.
Ctrl + N: New... File, Tab, Entry, etc.
Ctrl + S: Save.
Ctrl + O: Open...
Ctrl + P: Print.
Ctrl + Z: Undo.
Ctrl + A: Select all.
Ctrl + F: Find...
Ctrl+W : to close the current window
Ctrl + F4: Close tab or child window.
F1: Open help.
F11: Toggle full screen mode.
Alt or F10: Activate menu bar.
Alt + Space: Display system menu. Same as clicking the icon on the titlebar.
Escape: Remove focus from current control/menu, or close dialog box.

27. 3.) Generic Navigation
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Tab: Forward one item.
Shift + Tab: Backward one item.
Ctrl + Tab: Cycle through tabs/child windows.
Ctrl + Shift + Tab: Cycle backwards through tabs/child windows.
Enter: If a button's selected, click it, otherwise, click default button.
Space: Toggle items such as radio buttons or checkboxes.
Alt + (Letter): Activate item corresponding to (Letter). (Letter) is the underlined letter on
the item's name.
Ctrl + Left: Move cursor to the beginning of previous word.
Ctrl + Right: Move cursor to the beginning of next word.
Ctrl + Up: Move cursor to beginning of previous paragraph. This and all subsequent
Up/Down hotkeys in this section have only been known to work in RichEdit controls.
Ctrl + Down: Move cursor to beginning of next paragraph.
Shift + Left: Highlight one character to the left.
Shift + Right: Highlight one character to the right.
Shift + Up: Highlight from current cursor position, to one line up.
Shift + Down: Highlight from current cursor position, to one line down.
Ctrl + Shift + Left: Highlight to beginning of previous word.
Ctrl + Shift + Right: Highlight to beginning of next word.

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Ctrl + Shift + Up: Highlight to beginning of previous paragraph.
Ctrl + Shift + Down: Highlight to beginning of next paragraph.
Home: Move cursor to top of a scrollable control.
End: Move cursor to bottom of a scrollable control.
4.) Generic File Browser
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Arrow Keys: Navigate.
Shift + Arrow Keys: Select multiple items.
Ctrl + Arrow Keys: Change focus without changing selection. "Focus" is the object that
will run on Enter. Space toggles selection of the focused item.
(Letter): Select first found item that begins with (Letter).
BackSpace: Go up one level to the parent directory.
Alt + Left: Go back one folder.
Alt + Right: Go forward one folder.
Enter: Activate (Double-click) selected item(s).
Alt + Enter: View properties for selected item.
F2: Rename selected item(s).
Ctrl + NumpadPlus: In a Details view, resizes all columns to fit the longest item in each
one.
Delete: Delete selected item(s).

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Shift + Delete: Delete selected item(s); bypass Recycle Bin.
Ctrl while dragging item(s): Copy.
Ctrl + Shift while dragging item(s): Create shortcut(s).
In tree pane, if any:
Left: Collapse the current selection if expanded, or select the parent folder.
Right: Expand the current selection if collapsed, or select the first subfolder.
NumpadAsterisk: Expand currently selected directory and all subdirectories. No undo.
NumpadPlus: Expand currently selected directory.
NumpadMinus: Collapse currently selected directory.
5.) Accessibility
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Right Shift for eight seconds: Toggle FilterKeys on and off. FilterKeys must be enabled.
Left Alt + Left Shift + PrintScreen: Toggle High Contrast on and off. High Contrast must
be enabled.
Left Alt + Left Shift + NumLock: Toggle MouseKeys on and off. MouseKeys must be
enabled.
NumLock for five seconds: Toggle ToggleKeys on and off. ToggleKeys must be enabled.
Shift five times: Toggle StickyKeys on and off. StickyKeys must be enabled.
6.) Microsoft Natural Keyboard with IntelliType Software Installed
Win + L: Log off Windows.

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Win + P: Open Print Manager.
Win + C: Open control panel.
Win + V: Open clipboard.
Win + K: Open keyboard properties.
Win + I: Open mouse properties.
Win + A: Open Accessibility properties.
Win + Space: Displays the list of Microsoft IntelliType shortcut keys.
Win + S: Toggle CapsLock on and off.
7.) Remote Desktop Connection Navigation
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Ctrl + Alt + End: Open the NT Security dialog.
Alt + PageUp: Switch between programs.
Alt + PageDown: Switch between programs in reverse.
Alt + Insert: Cycle through the programs in most recently used order.
Alt + Home: Display start menu.
Ctrl + Alt + Break: Switch the client computer between a window and a full screen.
Alt + Delete: Display the Windows menu.
Ctrl + Alt + NumpadMinus: Place a snapshot of the entire client window area on the
Terminal server clipboard and provide the same functionality as pressing Alt + PrintScreen on
a local computer.

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Ctrl + Alt + NumpadPlus: Place a snapshot of the active window in the client on the
Terminal server clipboard and provide the same functionality as pressing PrintScreen on a
local computer.
8.) Mozilla Firefox Shortcuts
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Ctrl + Tab or Ctrl + PageDown: Cycle through tabs.
Ctrl + Shift + Tab or Ctrl + PageUp: Cycle through tabs in reverse.
Ctrl + (1-9): Switch to tab corresponding to number.
Ctrl + N: New window.
Ctrl + T: New tab.
Ctrl + L or Alt + D or F6: Switch focus to location bar.
Ctrl + Enter: Open location in new tab.
Shift + Enter: Open location in new window.
Ctrl + K or Ctrl + E: Switch focus to search bar.
Ctrl + O: Open a local file.
Ctrl + W: Close tab, or window if there's only one tab open.
Ctrl + Shift + W: Close window.
Ctrl + S: Save page as a local file.
Ctrl + P: Print page.
Ctrl + F or F3: Open find toolbar.

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Ctrl + G or F3: Find next...
Ctrl + Shift + G or Shift + F3: Find previous...
Ctrl + B or Ctrl + I: Open Bookmarks sidebar.
Ctrl + H: Open History sidebar.
Escape: Stop loading page.
Ctrl + R or F5: Reload current page.
Ctrl + Shift + R or Ctrl + F5: Reload current page; bypass cache.
Ctrl + U: View page source.
Ctrl + D: Bookmark current page.
Ctrl + NumpadPlus or Ctrl + Equals (+/=): Increase text size.
Ctrl + NumpadMinus or Ctrl + Minus: Decrease text size.
Ctrl + Numpad0 or Ctrl + 0: Set text size to default.
Alt + Left or Backspace: Back.
Alt + Right or Shift + Backspace: Forward.
Alt + Home: Open home page.
Ctrl + M: Open new message in integrated mail client.
Ctrl + J: Open Downloads dialog.
F6: Switch to next frame. You must have selected something on the page already, e.g. by
use of Tab.
Shift + F6: Switch to previous frame.
Apostrophe ('): Find link as you type.
Slash (/): Find text as you type.

33. 9.) GMail
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Note: Must have "keyboard shortcuts" on in settings.
C: Compose new message.
Shift + C: Open new window to compose new message.
Slash (/): Switch focus to search box.
K: Switch focus to the next most recent email. Enter or "O" opens focused email.
J: Switch focus to the next oldest email.
N: Switch focus to the next message in the "conversation." Enter or "O"
expands/collapses messages.
P: Switch focus to the previous message.
U: Takes you back to the inbox and checks for new mail.
Y: Various actions depending on current view:
Has no effect in "Sent" and "All Mail" views.
Inbox: Archive email or message.
Starred: Unstar email or message.
Spam: Unmark as spam and move back to "Inbox."
Trash: Move back to "Inbox."
Any label: Remove the label.
X: "Check" an email. Various actions can be performed against all checked emails.
S: "Star" an email. Identical to the more familiar term, "flagging."

34. R: Reply to the email.
A: Reply to all recipients of the email.
F: Forward an email.
Shift + R: Reply to the email in a new window.
Shift + A: Reply to all recipients of the email in a new window.
Shift + F: Forward an email in a new window.
Shift + 1 (!): Mark an email as spam and remove it from the inbox.
G then I: Switch to "Inbox" view.
G then S: Switch to "Starred" view.
G then A: Switch to "All Mail" view.
G then C: Switch to "Contacts" view.
G then S: Switch to "Drafts" view.
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10.) List of F1-F9 Key Commands for the Command Prompt
F1 / right arrow: Repeats the letters of the last command line, one by one.
F2: Displays a dialog asking user to "enter the char to copy up to" of the last command
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F3: Repeats the last command line

35. F4: Displays a dialog asking user to "enter the char to delete up to" of the last command
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F5: Goes back one command line
F6: Enters the traditional CTRL+Z (^z)
F7: Displays a menu with the command line history
F8: Cycles back through previous command lines (beginning with most recent)
F9: Displays a dialog asking user to enter a command number, where 0 is for first
command line entered.
Alt+Enter: toggle fullScreen mode.
up/down: scroll thru/repeat previous entries
Esc: delete line
Note: The buffer allows a maximum of 50 command lines. After this number is reached,
the first line will be replaced in sequence.
CUT ACROSS WITH THE KEYBOARD SHORTCUTS
USING THE MOUSE IS EASY, BUT IF YOU REALLY WANT TO
WORK ON YOUR PC LIKE A PRO, THESE KEYBOARD
SHORTCUTS GET YOU THERE......
SR.NO.
SHORT CUT
USE
KEYS
FOR WINDOWS AND ITS
PROGRAMS

36. 1.
2.
3.
4.
F2
F3
ALT+F4
5.
F10
6.
CTRL+ ESC
7.
ALT+ TAB
Help
Rename an item
Open files
Close window or
quit program
Activate the menu
bar in a program
open start menu, use
the arrow keys to
select an item, or
TAB to select the
taskbar
Return to previous
program, or hold
down the ALT key
while repeatedly
pressing tab to cycle
through open
programs

37. 8.
9.
10.
11.
12.
13.
14.
FOR INTERNET EXPLORER
AND NETSCAPE
15.
SHIFT+ DEL delete items
permanently without
sending to recycle
bin
CTRL+ A
Highlight all the
items in window
CTRL+ C
Copy
CTRL+ X
Cut
CTRL+ V
Paste
CTRL+ Z
Undo
CTRL+ Y
Redo
Home
16.
END
17.
ESC
18.
F11
Jumps to the
beginning of the
page
Jumps to the end of
the page
Stops the current
page from loading
Toggles full screen
view

38. 19.
21.
ALT+ LEFT
ARROW
ALT+
RIGHT
ARROW
ALT+ Home
22.
CTRL+ N
23.
CTRL+ W
24.
CTRL+ O
25.
CTRL+ R
26.
CTRL+ B
27.
CTRL+ D
20.
Goes back to the
previous page
Goes forward to the
next page
Goes to your Home
page
Opens a new
browser window
Closes the active
window
Opens the address
book
Reloads the current
page
Opens the
Organized Favorites
or Bookmarks
windows
Add the current
page to your
Favorites or

39. 28.
CTRL+ H
29.
CTRL+ F
CONTROL OVER A TO Z
One of the keys whose importance
may have gone unnoticed by most
of us is the Control key (Ctrl). The
Control key in combination with
the 26 alphabet keys can make a
lot of our work easier than we
think. The following pair of keys
can come in handy when we want
tasks faster than while using the
mouse.
Operations that can be performed
on the text selected:30.
CTRL+ A
31.
CTRL+ B
Bookmarks
Opens the history
folder
Finds text on the
current page
Select all
Bold

40. 32.
33.
34.
35.
36.
37.
38.
CTRL+ C
CTRL+ E
CTRL+ I
CTRL+ J
CTRL+ L
CTRL+ M
CTRL+ Q
39.
40.
41.
These keys combos can be used to
do other operations:42.
CTRL+ R
CTRL+ T
CTRL+ U
43.
44.
CTRL+ F
CTRL+ G
45.
46.
47.
CTRL+ H
CTRL+ K
CTRL+ N
CTRL+ D
Copy
Justify center
Italics
Justify full
Justify Left
Indent
Remove paragraph
Formatting
Justify right
Margin release
Underline
Opens Font Dialog
Box
Find
Go to page, section,
line, heading etc
Find and replace
Insert Hyperlink
Open a new
document

41. 48.
CTRL+ O
49.
50
CTRL+ S
CTRL+ W
51.
52.
Besides the alphabet keys, a
combination of other keys also
helps:53.
CTRL+ Y
CTRL+ Z
54.
55.
56.
57.
CTRL+
LEFT
ARROW
CTRL+
RIGHT
ARROW
CTRL+
DOWN
ARROW
CTRL+ UP
ARROW
CTRL+
Open an existing
document
Save
Close an existing
document
Redo
Undo
Jumps one word left
Jumps one word
right
Jumps one para
down
Jumps one para up
Delete one word left

42. 58.
59.
60.
61.
BACKSPAC
E
CTRL+
DELETE
CTRL+
PAGE UP
CTRL+
PAGE
DOWN
CTRL+ P
Delete one word
right
To the beginning of
the previous page
to the beginning of
the next page
Print Dialog box