This document provides keyboard shortcuts for Microsoft Excel. Some key shortcuts include Ctrl+S to save a workbook, Ctrl+N to create a new workbook, Ctrl+C to copy and Ctrl+V to paste. Arrow keys can be used to navigate cells and Ctrl+Home moves to cell A1. Formatting can be applied with shortcuts like Ctrl+B for bold and Ctrl+I for italics. Functions are inserted with Ctrl+= for autosum.
MS Excel Shortcuts Keys, when starting with Microsoft Excel, knowing a few ms excel shortcuts keys will reduce your work time and make it easier to work on Excel. Using the mouse to do all the task reduces your productivity. Here are the most used Excel shortcuts to use when you just begin working with Microsoft Excel.
MS Excel Shortcuts Keys, when starting with Microsoft Excel, knowing a few ms excel shortcuts keys will reduce your work time and make it easier to work on Excel. Using the mouse to do all the task reduces your productivity. Here are the most used Excel shortcuts to use when you just begin working with Microsoft Excel.
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Common Excel Shortcut Keys
Ctrl+PgDn Switches between worksheet tabs,
from left-to-right.
Ctrl+PgUp Switches between worksheet tabs,
from right-to-left.
Ctrl+Shift+& Applies the outline border to the
selected cells.
Ctrl+Shift_ Removes the outline border from the
and many more. ................
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List of ms office shortcut by rana salah ud-din 0313-1613927
1. Keystroke Function
Ctrl + N Create a new workbook.
Ctrl + S Save the active workbook.
Ctrl + W Close the active workbook
Ctrl + Z Undo your last action.
Ctrl + P Open the "Print" dialog.
Ctrl + 1 Open the "Format Cells" dialog
Ctrl + F1 Show / hide the Excel Ribbon.
Ctrl + PgDown Switch to the next worksheet.
Ctrl + G Open the "Go to" dialog
Ctrl + Home
Move to the beginning
of a worksheet (A1 cell).
Alt + Enter
In cell editing mode,
enter a new line into a cell.
F2 Edit the current cell.
Ctrl + Y Repeat (Redo) the last action
Ctrl + D
Copy the contents and format
of the rst cell in the selected
range into the cells below
Ctrl + A Select the entire worksheet.
Ctrl + Space Select the entire column.
Arrow Keys
Move one cell up, down, left,
or right in a worksheet.
Alt + Page Down
/ Alt + Page Up
Move one screen to the right /
to the left in a worksheet.
Ctrl + Arrow Keys
Move to the edge of next
data region (cells that contains data)
MS Excel Shortcut
2. Shift + F4 Repeat last find.
Ctrl + Arrow Left /
Ctrl + Arrow Right
Inside a cell: Move one word to
the left / to the right.
Ctrl + Shift + *
(asterisk)
Select the current region
around the active cell.
End to the end of a cell entry
Shift + Arrow Keys Extend the selection by one cell.
Ctrl + Shift +
Arrow Key
Extend the selection to the last cell
with content in row or column
Shift + Home
Extend the selection to the
beginning of the row.
Ctrl + Shift + End
Extend the selection to the last
used cell on the worksheet
Shift + F8 shift + arrow keys to add to selection.
Ctrl + Backspace Show active cell within selection.
Enter / Shift + Enter Move active cell down / up in a selection.
Ctrl + Shift + Arrow Left /Ctrl + Shift + Arrow Right
Select or unselect one word to
the left / to the right.
Shift + Home /
Shift + End
Select from the insertion point
to the beginning /to the end of the cell.
Ctrl + Shift + [ + ]
If data exists in clipboard: Display the
Insert dialog box to insert blank cells.
Insert Cell/Row/Column Menu
3. Backspace
Delete the character to the left of the insertion
point, or delete the selection
Ctrl + Delete Delete text to the end of the line.
Ctrl + R
Fill complete cell to the right
(Copy cell from the left).
Ctrl + ' (apostrophe
Fill cell formulas down and
edit (Copy above cell formulas)
Ctrl + - Delete Cell/Row/Column Menu
Ctrl + Shift + [ + with row
/ column selected
Insert row/ insert column.
Shift + F10 Show right-click menu
F11
Create and insert chart with data in
current range in a
separate Chart sheet.
Ctrl + 9 Hide the selected rows.
Ctrl + 0 Hide the selected columns.
Ctrl + `
(grave accent)
Alternate between displaying cell values
and displaying
cell formulas. Accent grave /not a quotation mark.
Alt + Shift+
Arrow Left
Ungroup rows or columns.
Ctrl + 8 Display or hides the outline symbols
ctrl + 2 Apply or remove bold formatting
ctrl + 4 Apply or remove an underline
Ctrl + Shift + L Apply filter on selected column headings.
Alt + ' Display the Style dialog box.
Ctrl + Shift + ~ Apply the General number format.
4. Ctrl + Shift + #
Apply the Date format with the
day, month, and year.
Ctrl + Shift + !
Apply the Number format with two decimal places,
thousands separator, and minus sign (-) for negative values.
F4 Repeat last formatting action
Ctrl + Shift + _
Remove outline borders from cell or
selection
Alt + b Set bottom Border
Alt + R Set right Border
Alt + u Set diagonal and up border
Shift + F3 Display the Insert Function dialog box
Ctrl + Shift + A
Insert Arguments in formula after
typing formula name.
Shift + F9 Calculate the active worksheet
Ctrl + Alt +
Shift + F9
Recheck dependent formulas, and then
calculates all cells in all open
workbooks, including cells not
Ctrl + ` Toggle Show formula in cell instead of values
Ctrl + Shift + F3 Create names from row and column labels
Ctrl + Page Down /
Ctrl + Page Up
Move to the next / previous worksheet in current
workbook
Alt + O Rename current worksheet
Alt + Space Display the Control menu for Main Excel window
Alt + F8 Display the Macro dialog box.
Alt + F11 Open the Visual Basic Editor to create Macros
Alt + P Move the selected field into the Page area
F11 Insert chart in new sheet
Alt + C Clear slicer lter
Shift + F7 Open Thesaurus
5. Ctrl + 6 Hide or show objects
Ctrl + Click Select non-adjacent worksheets
Ctrl + F2 Open print preview window
Ctrl + Mouse
Wheel Down
Zoom out
Ctrl + F9 Minimize current workbook window
Ctrl + F4 Close current workbook
Ctrl + → Move to right edge of data region
Ctrl + ↑ Move to top edge of data region
Shift + Click Expand selection
Ctrl + Alt + → Move right between non-adjacent selections
Shift + → Extend selection right
Shift + ↑ Extend selection up
Shift + PgUp Extend selection up one screen
Shift + Home Extend selection to start of row(s)
Ctrl + Shift + { Select all precedents
Ctrl + Shift + } Select all dependents
Ctrl + D Fill down from cell above
Ctrl + B Apply or remove bold
Ctrl + U Apply or remove underscore
Ctrl + Shift + - Remove borders
Ctrl + + Display Insert Dialog box
Ctrl + - Display Delete dialog box
Alt + Shift + →
Group rows or columns
(with rows/columns selected)
Ctrl + Shift + Tab Move to previous tab
Alt + N + B Insert Bar Chart
Alt + N + N Insert Line Chart
Alt + N + X Insert Text Box
6. Ctrl + Q Expand the Quick Analysis tool
Alt + R
Within Border tab of Format Cells dialog box,
add/remove right border
Ctrl + Shift + F
Display the Format Cells dialog box
with the Font tab selected
F3 Display the Paste Name dialog box
Ctrl + 1 Changes selected text into single spaced text
Ctrl + 2 Changes spacing to double spaced
Ctrl + Alt + 1
Convert the selected text to Heading 1
(or 2 for Heading 2, or 3 for Heading 3)
Ctrl + Shift + C Copies the format of the selected text
Ctrl + M
Creates an indent in the currently
selected paragraph
(where your insertion point is)
Ctrl + Shift + N
Apply the “Normal style” setting to
the selected text
Ctrl + Shift + >
Increases the selected text's font size
by one point
Ctrl + Shift + W Underline the selected text, but skip the spaces
Shift + Del Cut selected item
SHIFT + CTRL + # Date Format
SHIFT + F8 Add to Selection
CTRL + 9 Hide Row
CTRL + 0 Hide Column
SHIFT + Spacebar Highlight Row
SHIFT + ALT
+ Left Arrow
Group Rows/Columns
7. Alt+H Go to the Home tab
Alt+A Go to Data tab
Shift+F9 Calculate the active worksheet
Alt F V Print preview
Alt V Z Zoom…
ALT+H+W Apply Format Painter
Ctrl + F1 Hide / Unhide Excel ribbon
Ctrl + 9 Hide the selected rows
8. Keystroke Function
Ctrl + O Open an existing workbook.
F12
Save the active workbook under a new
name, displays the Save as dialog box
Ctrl + C Copy the contents of the selected cells to Clipboard.
Ctrl + X Cut the contents of the selected cells to Clipboard.
Ctrl + V
Insert the contents of the Clipboard into the
selected cell
Ctrl + T "Convert selected cells to a table.
Ctrl + Tab Switch to the next open Excel workbook.
Ctrl + PgUp switch to the previous sheet
Ctrl + F Display the "Find" dialog box.
Home Return to the 1st cell of the current row in a worksheet.
Ctrl + End
Move to the last used cell of the current worksheet, i.e.
the lowest row of
the rightmost column.
Ctrl + ; Enter the current date
Ctrl + Shift + ; Enter the current date
Ctrl + Enter
Fill the selected cells with the contents of
the current cell.
Ctrl + Shift + V
Open the "Paste Special" dialog when clipboard
is not empty.
Shift + Space Select the entire row
Page Down /
Page Up
Move one screen to the right / to the left in a worksheet.
Tab / Shift + Tab Move one cell to the right / to the left in a worksheet.
Ctrl + H
Display the Find and Replace dialog box
(with Replace selected).
el Shortcut
9. Ctrl + g (or f5 ) Display the 'Go To' dialog box.
ctrl + Shift +
spacebar
Select the entire worksheet or the data-containing area
Ctrl + Shift +
Page Up
Select the current and previous sheet in a workbook
Ctrl + Shift + O Select all cells with comments.
Shift + Page Down
/ Shift + Page Up
Extend the selection down one screen /up one screen.
Ctrl + Shift + Home Extend the selection to the beginning of the worksheet
F8
Turn on extension of selection with arrow keys without
having to keep pressing
Shift + Backspace
Select only the active cell when multiple
cells are selected
Ctrl + . (period Move clockwise to the next corner of the selection
Ctrl + Alt + Arrow Right
/ Ctrl + Alt + Arrow Left
Move to the right / to the left between non-adjacent
selections (with multiple ranges selected)
Shift + Arrow Left /
Shift + Arrow Right
Select or unselect one character to the left / to the
right
Ctrl + Alt + V
If data exists in clipboard: Display the Paste
Special dialog box
Esc Cancel Selection
Enter
Complete a cell entry and move down in the selection.
With multiple cells selected: fill cell range with current
cell.
10. Delete
Delete the character to the right of the insertion point,
or delete the selection.
Ctrl + Shift + : Insert current time
Ctrl + " Fill cell values down and edit (Copy above cell values)
Ctrl + L Insert a table (display Create Table dialog box)
Ctrl + -
with row / column
Delete row / delete column.
Shift + F2 Insert / Edit a cell comment
Ctrl + K Insert a hyperlink.
Alt + F1
Create and insert chart with data in current range as
embedded Chart Object
Ctrl + Shift + 9 Unhide any hidden rows within the selection.
Ctrl + Shift + 0 Unhide any hidden columns within the selection*.
Alt + Shift + Arrow Right Group rows or columns.
Ctrl + 6 Alternate between hiding and displaying objects.
Ctrl + 1 Format cells dialog
ctrl + 3 Apply or remove italic formatting
Ctrl + 5 Apply or remove strikethrough formatting
Ctrl + Shift + F Display the Format Cells with Fonts Tab active.
Ctrl + Shift + $ Apply the Currency format with two decimal places.
Ctrl + Shift + % Apply the Percentage format with no decimal places
11. Ctrl + Shift + @
Apply the Time format with the hour and minute,
and indicate A.M. or P.M
Ctrl + Shift + ^
Apply the Scientific number format with
two decimal places.
Ctrl + Shift + & Apply outline border from cell or selection
Alt + t Set top border
Alt + L Set left Border
Alt + D Set diagonal and down border
Alt + = Insert the AutoSum formula.
Ctrl + A Display Formula Window after typing formula name.
Ctrl + Shift + Enter Enter a formula as an array formula
Ctrl + Alt + F9
Calculate all worksheets in all open workbooks, regardless
of
whether they have changed since the last calculation
Ctrl + Shift + U Toggle expand or collapse formula bar.
Ctrl + F3 Define a name or dialog.
Shift + F11 /
Alt + Shift + F1
Insert a new worksheet in current workbook.
Shift + Ctrl + Page Down /
Shift + Ctrl + Page Up
Select the current and next sheet(s) / select
and previous sheet(s).
Alt + E Delete current worksheet
Ctrl + F7 Move Workbook Windows which are not maximized
Ctrl + F8
Perform size command for workbook windows
which are not maximzed.
F1 Open help
Ctrl + Shift + F4 Find previous match (after initial Find)
Alt + ↓ Activate filter
F7 Run Spellcheck
Alt Snap to grid
12. F6
Move between the worksheet, Ribbon, task pane
and zoom controls in a worksheet that has been split
Ctrl + Shift + F1 Toggle full screen
Ctrl + Mouse
Wheel Up
Zoom in
Alt + R , P S Protect sheet
Ctrl + F10 Maximize current workbook window
Ctrl + F1 Expand or collapse ribbon
Ctrl + ← Move to left edge of data region
Ctrl + ↓ Move to bottom edge of data region
Ctrl + Click Add non-adjacent cells to selection
Ctrl + Alt + ← Move left between non-adjacent selections
Shift + ← Extend selection left
Shift + ↓ Extend selection down
Shift + PgDn Extend selection down one screen
Ctrl + [ Select direct precedents
Ctrl + ] Select direct dependents
Alt + ; Select visible cells only
Ctrl + Shift + " Copy value from cell above
Ctrl + I Apply or remove italics
Ctrl + Shift + ~ Apply general format
F9 Calculate worksheets F9
Ctrl + + Insert selected number of columns or rows
Ctrl + - Delete selected number of columns or rows
Alt + Shift + ← Ungroup rows or columns (with rows/columns selected)
Alt + N + C Insert Column Chart
Alt + N + Q Insert Pie or Doughnut Chart
Alt + N + R In Excel 2013 and later, Recommended Charts
Ctrl + K
Within a cell without hyperlinks, display the
Insert Hyperlink dialog box
13. Alt + H
Within Border tab of Format Cells dialog box and
when more than 1 row is selected, add/remove
horizontal interior borde
Alt + V
Within Border tab of Format Cells dialog box and when
more than 1 column is selected, add/remove
vertical interior border
Ctrl + Shift + Enter Enter formula as array formula
Alt + Tab Switch windows and go to next workbook
Shift + F6
Switch between panes in the following order:
worksheet, Zoom controls, Task pane, Ribbon
Ctrl + 5 Changes spacing to space and a half
Ctrl + Shift + 8
Toggles invisible characters on and off (invisible
characters include paragraph marks (¶), spaces (·),
Ctrl + Shift + V Pastes the format of the selected text
Ctrl + Shift + L Inserts bullet point/Starts a bulleted list
Ctrl + Shift + < Decreases the selected text's font size by one point
Ctrl + Shift + D Double-underline the selected text
Alt + F File menu options in current program
F7 Spell check selected text and/or document
SHIFT + F2 Insert a Comment
CTRL + F3 Name a Cell
SHIFT + CTRL + 9 Unhide Row
SHIFT + CTRL + 0 Unhide Column
CTRL + Spacebar Highlight Column
SHIFT + ALT +
Right Arrow
Ungroup Rows/Columns
14. Alt+P Go to Page Layout tab
Alt+W Go to View tab
Ctrl + Shift + 7 Border around selection
Alt T U T /
Alt T U D
Trace precedents/dependents
SHIFT+F11 Insert a new worksheet
ALT+H+W Apply Wrap Text
Ctrl + 0 Hide the selected columns
Ctrl+5 Apply or remove strikethrough formatting