TEL: 012 810-7182/ 8604/ 8991                              REF: S4/5/1/BDEPARTMENT OF HOME AFFAIRS:                   HEAD...
POSITION NO 1 :               SENIOR SECRETARY TO CHAIRPERSONSALARY LEVEL :                Basic salary of R 185 958 per a...
POSITION NO 2 :                   RECEPTIONIST/SECRETARY    SALARY             :              All-inclusive salary package...
REQUIREMENTS :            A three year degree/diploma qualification is required.                              Extensive ex...
INSTRUCTIONS TO CANDIDATES   Applications must be submitted on the Application for Employment form (Z.83) obtainable from...
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Hrmc u2 of 2011

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Hrmc u2 of 2011

  1. 1. TEL: 012 810-7182/ 8604/ 8991 REF: S4/5/1/BDEPARTMENT OF HOME AFFAIRS: HEAD OFFICE FOREIGN OFFICES PROVINCIAL OFFICES GOVERNMENT PRINTING WORKS FILM AND PUBLICATION BOARD REFUGEE APPEAL BOARD IMMIGRATION ADVISORY BOARD STANDING COMMITTEE FOR REFUGEE AFFAIRSHUMAN RESOURCE MANAGEMENT CIRCULAR MINUTE NO U2 OF 2011VACANCIES IN THE DEPARTMENTAre you looking for an exciting and challenging career in a rapidly changing organisation?The Department of Home Affairs has embarked on an extensive turnaround programme,aimed at developing a culture of responsiveness and improved service delivery. We arelooking for committed, passionate and talented individuals to form part of a new leadershipteam, equipped with the right skills to deliver a world-class service.If you have what it takes to serve the needs of South Africa’s citizens, residents andvisitors and your credentials meet the requirements of this position - then respond beforethe closing date. Join our leadership team in transforming our vision into a reality.The Department of Home Affairs is an equal opportunity and affirmative actionemployer. It is our intention to promote representivity (race, gender, disability)through the filling of positions. Candidates whose appointment/ transfer/ promotionwill promote representivity will receive preference.Successful candidates will be required to undergo a competency assessment, enterinto a performance agreement and be subjected to security clearance procedures.
  2. 2. POSITION NO 1 : SENIOR SECRETARY TO CHAIRPERSONSALARY LEVEL : Basic salary of R 185 958 per annum (Level 8)CENTRE : Gauteng: Immigration Services, Refugee Appeal Board, PretoriaREF NO : HRMC U2/11/1REQUIREMENTS : A senior certificate or equivalent qualification, A three year degree/diploma will be a added advantage, A Secretarial diploma or an equivalent qualification is required with relevant experience in rendering Secretarial support services to a senior manager, Knowledge of the relevant legislation/policies/prescripts and procedures. Basic knowledge on financial administration, Basic knowledge in Office administration, Computer Literacy. Sound organisational and administrative skills. Good people skills. Ability to do research and analyse documents and situations. Honesty and Integrity, Willingness to work extended hours and overtime are required.KEY PERFORMANCEAREAS : The successful candidate will be responsible for, amongst others, the following specific tasks: Maintain the Chairperson’s day to day diary and setting up meetings and appointments. Provide effective secretarial support services to the Chairperson. Arrange venues and packs for the meetings. Liaise with agencies in organising travel and accommodation arrangements for the Chairperson. Receive and distribute documents received by the office of the Chairperson. Capture incoming and outgoing correspondence. Screen phone calls and handle enquiries. Prepare agenda for meetings and take minutes during meetings. Procure and prepare refreshments for the office of Chairperson. Receive guests and accompany them where necessary. Draft acknowledgements letters for the Chairperson’s consideration and signature. Liaise with other officials within the Department on matters relating to the office of the Chairperson. Oversee logistics matters e.g accounts, contracts and petty cash, T & S claims and entertainment claims. Order stationery for the office of the Chairperson; Maintain an electronic as well as a manual filing systems for the office. Consolidate monthly reports for the Chairperson. Operates and ensures that office equipment, e.g. fax machines and photocopier are in good working order. Record the engagements of the Chairperson. Compile realistic schedules of appointments for the Chairperson. ENQUIRIES : Mr M J Chipu, Tel No: (012) 320 1191 2HRMC U2 OF 2011Vacancies in the Department
  3. 3. POSITION NO 2 : RECEPTIONIST/SECRETARY SALARY : All-inclusive salary package of R 149 742 per annum. (Level 7). In addition to the stated salary, DHA offers a range of market related service benefits. CENTRE : Deputy Ministry, Pretoria REF NO : HRMC U2/11/2 REQUIREMENTS : A Senior Certificate or an NQF level 4 equivalent is required, and or Reception/Secretarial/Office Administration Course. Basic Knowledge of the Public Service Regulatory Framework, Public Finance Management Act (PFMA) as well as Constitution of Republic of South Africa. Good problem solving, liaison and interpersonal skills. Research, report writing as well as influencing and networking skills. Well developed planning and organisational skills. Strong analytical skills, computer literacy as well as conflict management. Willingness to work extended hours. Professionalism. Honesty and Integrity. A valid driver’s licence and willingness to travel are essential. KEY PERFORMANCE AREAS Ensure general receptionist and office auxiliary service that includes handling of correspondence, taking messages, receiving and transferring calls to relevant offices •Attend to enquiries from the public and refer to relevant official. Taking of minutes in the staff meetings. Assist in arranging travelling and accommodation for staff. Receive and assist visitors and guests. Arrange for catering and refreshments at meetings. Receiving and sending faxes and e-mail messages. Assist with the filing and record keeping for all incoming and outgoing documents. Keep a well organised administration for the office of Head of Office. Liaise with corporate services with regard to all matters pertaining to the administrative function of the office. Provide high level administrative support to the office. Consolidate monthly reports for Head of Office. Coordinate update, verification, assessment and evaluation of assets. Coordinate the disposal of redundant assets. ENQUIRIES : Mr J Modipa (012) 810 7157 POSITION NO 3 : FINGERPRINT OFFICER (2 POSITIONS) SALARY LEVEL : Basic Salary of R 121 290 per annum (Level 6). In addition to the stated salary, DHA offers a range of market related service benefits. CENTRE : Directorate: Fingerprint Verification, BVR, Pretoria REF NO : HRMC U2/11/3 3HRMC U2 OF 2011Vacancies in the Department
  4. 4. REQUIREMENTS : A three year degree/diploma qualification is required. Extensive experience in an administrative/ line function position will be an advantage. Basic Application of Identification Act 1997 Application of procedural manuals. Course in the classification and identification of fingerprints would be an advantage. Basic knowledge of DHA prescripts and ACTS Understanding of departmental. Human Resource Legislation and DHA Prescripts. Overtime may be required occasionally. Applicants will be subjected to security clearance and an aptitude test in fingerprints. Good eyesight is also required. Computer literacy, Willingness to work extended hours and overtime, including weekend and public holidays, is required, A valid driver’s licence and willingness to travel will be added advantage. KEY PERFOMANCE AREAS : The successful candidate will be responsible for, amongst others the following specific tasks: Process fingerprint applications of all DHA Customers in the Back Office. Receive, sort, scan, reject and distribute incoming applications accordingly. Compare, verify, analyse and search sets of fingerprints. Use relevant prescribed methods and systems (ZIMOXS, IMO, and ATRUW system) to classify and file fingerprints. Filing according to ATR system. Allocate fingerprint classification according to the classification sequence system. Indicate if registered fingerprint sequence is correct. Determine whether fingerprint sets correspond by identifying fingerprints positively according to legislative fingerprint classification requirements and DHA policy requirements. Check applications to ensure completeness and accurate information, namely fingerprints and photographs in accordance with DHA requirements, standards and guidelines. Capture all relevant information accurately onto HANIS, Track and Trace, NPR and other databases as per management requirements. Handle records and documentation relating to applications and general office administration in accordance with DHA requirements. Identify and capture errors for rectification. Rectify captured errors. Strive to meet targets provided by management. Capturing of applications for approvals for PPT and TIC, Embassies. Deal with telephone and Fax enquiries. Investigation of problem cases. ENQUIRIES : Mr R P Mogane (012) 810 7400 4HRMC U2 OF 2011Vacancies in the Department
  5. 5. INSTRUCTIONS TO CANDIDATES Applications must be submitted on the Application for Employment form (Z.83) obtainable from any Public Service Department or at www.gov.za and should be accompanied by a comprehensive CV, including at least two contactable referees (these should be people who recently worked with the applicant), and certified copies of qualifications and Identity Document (with an original certification stamp). It is the responsibility of applicants in possession of foreign qualifications, to submit evaluated results by the South African Qualification Authority. Where a valid driver’s licence is a requirement, applicants must attach certified copies of such licences. Forward applications, quoting the relevant reference number, to: The Director General: Department of Home Affairs Private Bag X114 PRETORIA 0001 For attention: Mr J S Modipa, Tel No: (012) 810-8604 Alternatively, applications may be hand delivered to HR Reception or to Security at the front entrance of the Department of Home Affairs, at 270 Maggs Street, Waltloo, SILVERTON. In the event of hand- delivery, applicants are to sign an application register as proof of application. Submit a separate application and documentation for each position. If no contact is made within three (3) months after the closing date of this advertisement, please accept that the application was unsuccessful. It would be appreciated if the contents of this Circular Minute could be brought to the attention of officers under your supervision.  The closing date for applications is 23 September 2011 Applications received after the closing date or those that do not comply with the requirements, will not be taken into consideration. No faxes or e-mailed applications will be considered. 5 HRMC U2 OF 2011 Vacancies in the Department

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