The document provides guidelines for organizing effective seminars, trainings, or workshops. It discusses choosing a topic and venue, creating invitations, deciding on refreshments, developing presentation materials, finalizing attendance, and setting up sign-in sheets and name tags. The key steps include preparing several weeks in advance, selecting an appropriate location, distributing invitations, planning for food, creating visual aids, getting an accurate headcount, and facilitating networking among participants. The guidelines are meant to help organizers properly plan and conduct informative seminar events.

1. Seminars,TrainingsSeminars,Trainings
and Workshopand Workshop
Presented By –MR. DARWIN D. SUPERIO,MBA

2. The term "seminar" can be applied to a
variety of sessions. On the whole it is used to
describe an activity involving a smaller number
of students than one might find in a lecture,
during which the students are more actively
involved. It may be structured as a task which
has been set in advance, and agreed between
students and lecturers, it may involve a
student or students taking a pro-active lead in
the session, or it may be a "hands on"
workshop or case study activity.
SEMINAR DEFINITIONSEMINAR DEFINITION

3. INTRODUCTIONINTRODUCTION
A seminar is an instructional
technique which involves generating a
situation for a group to have guided
interaction among themselves on a theme
which is generally presented to the group
by one or more members.

4. DEFINITIONDEFINITION
Seminar is an instructional technique of
higher learning which involves paper
reading on a theme and followed by the
group discussion to clarify the complex
aspects of the theme

5. is a lecture or presentation delivered to
an audience on a particular topic or set of
topics that are educational in nature. It is
usually held for groups of 10-50
individuals.
is frequently held at a hotel meeting
space or within an office conference
room.
SEMINAR DEFINITIONSEMINAR DEFINITION

6. • How presentation will benefit
audience: Adult learners are more
interested in a subject if they know how or
why it is important to them.
• Presenter’s level of expertise in the
subject: Briefly state your credentials in
this area, or explain why participants
should listen to you.

7. OBJECTIVESOBJECTIVES
Objectives are mainly divided into two
types:-
Cognitive objectives
Affective objectives

8. Cognitive objectivesCognitive objectives
To develops the higher cognitive abilities
that is analysis , synthesis and evaluation.
To develop the ability of responding that
is valuing, organizing etc.
To develop the ability of keen
observation, experience ,feeling and to
present them effectively.
To develop the ability to seek
clarification and defend the ideas of other
effectively.

9. Affective ObjectivesAffective Objectives
To develop the feeling to tolerate the
opposite ideas of other.
To develop the feeling of cooperation.
To develop the emotional stability among
the participants of seminar.
To acquire a good manner of putting
questions and to answer the questions of
other effectives.

10. Roles of Seminar TechniqueRoles of Seminar Technique
In organizing a seminar the following roles
are performed:-
ORGANIZER
PRESEDENT OR CHAIRMEN
PARTICIPANT
OBSERVERS

11. ROLE OF ORGANIZERROLE OF ORGANIZER
Responsibility of an organizer is to
Plan and prepare the whole program of
the seminar.
To decide the theme
Assign the parts of theme to different
person
He decides that who will be the speaker

12. ROLE OF PRESIDENTROLE OF PRESIDENT
Direct the whole program and keeps the
discussion on the theme of seminar

13. ROLE OF SPEAKERROLE OF SPEAKER
They prepare the topic thoroughly and
photocopy of papers are prepared and
distributed among the participants before
the commencement of the topic so the
participants should also prepare
themselves for the topic.
The speaker should be ready to define
the questions

14. ROLE OF PARTICIPANTSROLE OF PARTICIPANTS
participants should be well acquainted
with theme.
They should appreciate the performance
of the speaker.
They should be able to put questions and
seek clarification
There are 25 -30 participants in seminar.

15. ROLE OF OBSERVERROLE OF OBSERVER
Some guest and observers are also
invited to observe the activity.

16. PROCEDURE OF SEMINARPROCEDURE OF SEMINAR
Organizer select the theme and organize
the seminar
Chairman conduct the activities of
seminar and direct the seminar on theme.
Speaker speaks about the theme.
Group discussion
Participants seeks clarification and put
questions.
Observers observe the activity of
seminar.

17. To get the students to present material orally
To get the students to present material visually
To get the students to lead a discussion
To expand on material introduced in large
lectures, but to reach more depth
To provide a forum for students to ask questions
To encourage the students to partake in a
discussion and express their own points of view
PURPOSE OF A SEMINARPURPOSE OF A SEMINAR

18. PURPOSE OF A SEMINARPURPOSE OF A SEMINAR
To engage in a more formal debate
Set the students problems to be solved
Ask the students to undertake case study
work
Involve the students in group or team
work
Ask the students to undertake peer
assessment of each others' work (oral
presentation or written work)
Use a role play exercise

19. Sometimes seminars do not achieve as much as
one hope. The difficulties are most likely to be with
discussion sessions rather than workshops which
ask the students to undertake much defined tasks.
Students do not speak out in a seminar, so the
session is dominated by the lecturer
Only one or two students speak and dominate
the session
The discussion drifts a long way "off the point"
and the major topic is not covered adequately
Students have been involved in the session, but
leave with a rather hazy view of the outcomes
PROBLEMS THAT MAYPROBLEMS THAT MAY
ARISE IN SEMINARSARISE IN SEMINARS

20. Students in different seminar groups (in the same
module) complain of different learning
experiences
A group of staff providing the same seminars,
within a module, on the same topic can deliver a
very different experience if the purposes,
outcomes and approaches are not clear
Students who prepare work to be marked by
their seminar teacher collude with another
student in a different group and assume this
"cheating" will not be spotted
Students arrive at the seminar unprepared for
the discussion
PROBLEMS THAT MAYPROBLEMS THAT MAY
ARISE IN SEMINARSARISE IN SEMINARS

21. Conducting a seminar is a great way
to communicate your ideas or
introduce new technologies. It is
useful to know some guidelines when
you have to conduct a seminar. I
understood the importance of this
both as an attendee and a presenter
myself.
How to conduct seminar?How to conduct seminar?

22. PREPARED BY:
MR. DARWIN D. SUPERIO, MBA
HOW TO ORGANIZE AHOW TO ORGANIZE A
SEMINARS,TRAININGS ORSEMINARS,TRAININGS OR
WORKSHOPWORKSHOP

23. GUIDELINESGUIDELINES
1. Choose your topic. If you're a
consultant or speaker, it's likely that
you've been asked to speak to a group
about a certain topic. If you're a business
owner organizing a seminar to promote
your business, you should select a topic
that will appeal to your target customer.
For example, an attorney might organize
a free seminar for the public on estate
planning.

24. GUIDELINESGUIDELINES
2. Select your venue. Try to estimate the
number of participants you'll have and choose a
venue that will have ample space for everyone
to sit comfortably. You'll also have to take price
into consideration when selecting a venue.
Some venues can have room rental fees of
several hundred or even thousands while
others are much more reasonable. Hotels often
have banquet rooms where businesses
frequently hold conventions, so that may be a
good place to start in your search for a
location.

25. GUIDELINESGUIDELINES
3. Create an invitations. Depending on the size
and formality of your event, your invitations can
range from a simple document created in
Microsoft Word to a fancy design created by a
professional designer. Distribute your
invitations several weeks in advance to allow
participants time to plan to attend. Don't
distribute the invitations so far in advance that
they may forget before the actual seminar date
arrives, however. You can also email your
invitations, but keep in mind that they may end
up in several recipients' spam folders.

26. GUIDELINESGUIDELINES
4. Decide whether you'll offer lunch or light
refreshments. If your seminar runs for several
hours, it's a nice touch to have light
refreshments available. If your seminar starts
early in the morning or runs over the lunch
hour, providing lunch is recommended. Some
venues have a requirement that you utilize the
services of their in-house caterer when holding
an event at the facility. Be sure you know the
rules of your contract before you order
refreshments.

27. GUIDELINESGUIDELINES
5. Create your presentation materials. Make
copies of handouts, or have them printed at a
professional printer. You'll probably want to
create a PowerPoint presentation so you have a
visual reference when you or your speaker are
presenting material. You can easily create a
handout for your participants by selecting
"handouts" under print options. Make sure you
select three per page, and your participants will
be able to take notes directly on their
handouts.

28. GUIDELINESGUIDELINES
6. A few days before the event, finalize your
number of attendees based on your RSVPs. If
you choose, you can call other people that
you've invited to remind them of your event
and give them one last chance to register. Leave
a message for anyone you don't reach, if
possible, and instruct them to call you as soon
as possible if they plan to attend.

29. GUIDELINESGUIDELINES7. Create a sign-in sheet and nametags. It's nice for
seminar participants to be able to meet other people and
immediately see their name and where they are from. It
eliminates some of the uncomfortable feelings people
have when introducing themselves to new people. A
sign-in sheet will prove useful if you plan to offer any
type of continuing education credits to your participants,
or if you simply wish to keep in contact with your
participants after the seminar. You can ask for their
names, addresses, phone numbers and email addresses.
It's wise to offer a box they can check if they don't wish
to receive further communication from you.

30. GUIDELINESGUIDELINES
8. Create packets for each table setting. You
may want to include brochures and other
promotional material about your business.
You'll also want to provide something for your
participants to write on and a pen for them to
write with. If you don't have these items with
your business logo on, the venue where you're
holding your event may have pens and pads that
they'd be happy to provide.

31. GUIDELINESGUIDELINES
9. Confirm details with your contact person at
your venue a few days prior to your event. You
should also confirm a final head count with your
caterer if you're having food catered. Be sure to
let your caterer know if you'll need them to
supply paper products, such as plates, napkins
or cups. Make any payment arrangements
necessary. Some venues and caterers require
upfront payment, while others are happy to
collect money the day of your event.

32. GUIDELINESGUIDELINES
10.Set up your venue the day before or
morning of your event. You'll want to be sure
that your venue staff have the room set up the
way you asked. You'll also want to place your
packets and other materials at each place
setting before your guests arrive. Walk around
the room and make sure everyone will have a
clear view of you or your speaker at the front
of the room.

33. GUIDELINESGUIDELINES
11. Plan for yourself or a representative from
your company to be present when the first
guests will begin arriving the day of your event.
You'll want to greet people and direct them to
the sign-in sheet, the location of restrooms and
the refreshments.
After the event: compile the evaluation
results and plan a follow-up. Discuss the
evaluation outcome with the trainers and
within the institute.

34. Preparing the presentation
Include a presentation. Presentations help the
audience to understand the underlying points that
the speaker has to say especially if the subject is
rather vague.
The presentation should have an Introduction and a
conclusion. The introduction can include a
summary of the topic and a brief overview of what
the speaker will be saying for the rest of the
duration of the seminar.
I. Preparing your presentationI. Preparing your presentation

35. Discussion in pairs
Brainstorms
"Buzz" groups
Rounds
Circular interviewing
Pyramids
Cross-overs
Skills-based Groups
Fishbowls
Techniques for promotingTechniques for promoting
student discussion in seminarsstudent discussion in seminars

36. TYPES OF SEMINARTYPES OF SEMINAR
Mini seminar
Main seminar
National seminar
International seminar

37. Mini seminar:-A seminar organized to
discuss a topic in class is known as mini
seminar.
Main seminar:-such seminars are
organized in departmental level or
institutional level.
National seminar:-it is organized by an
association at national level.
International seminar:-such seminars
are organized by UNESCO and other
international organizations.

38. ADVANTAGES OF SEMINARADVANTAGES OF SEMINAR
METHODMETHOD
Stimulation of thinking.
Tolerance of other views develops.
Cooperation with others develops.
Openness of ideas occurs.
Represents the norms of behaviours.
It has great instructional values .
Natural way of learning

39. LIMITATION OF SEMINARLIMITATION OF SEMINAR
Seminar cannot be organized on all the
content of subject matter.
Technique cannot be used in all levels of
education

40. Conclusion:Conclusion:
Seminar is a method of teaching
mostly used for higher education. It is an
instructional technique which involves
paper reading on a theme. It includes the
group discussion to clarify the complex
aspect of theme. The students’ learns to
develop the ability of keen observation of
experience and feelings of tolerance to the
opposite ideas of others.

41. BIBLIOGRAPHY:BIBLIOGRAPHY:
1.)Basvanthappa.BT,Nursing Education,2nd :2009,Jaypee
Brothers Medical Publisher Ltd,New Delhi,572-575
2.)Neerja.KP,Text Book of Nursing Education,1st :2003,
Jaypee Brothers Medical Publisher Ltd,New Delhi,
3.)Kumar.N, Educational Technology Theory and Practice,
1st:2009, AITBS Publisher, Delhi,

42. ASK YOUR DOUBTSASK YOUR DOUBTS