School In Box - School Management System

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© 2020
Baryons Software Solutions Pvt. Ltd.
ISO 9001:2015 and ISO/IEC 27001:2013 Certified
School
Management System

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© 2020
An Introduction
- The School Management System is developed as a comprehensive
solution, aimed at mitigating most of the challenges that schools
face today.
- A School need a smart and intuitive solution which meets its
requirements and easy to run and maintain on their own without
relying on IT experts.
- The current market situation is such that you get systems in silos,
needing at least one IT person to run and maintain the system.
Most of these available options are legacy and saddled with the
archaic and older technologies and afflicted with obsolete design
paradigm and Stale User Experience.
- Baryons’ School Management System (BSMS) ie. School in Box, has
all the functions that a school require to run efficiently. It comes
with great User Experience, Intuitiveness and ease of use features
loaded with great digital paradigm and experience enabling the
schools to build a thriving academic and social communities
involving parents, students and teachers, that’s too at a competitive
yearly cost.
E- Learning
Virtual
Classroom
Library
Management
Transport
Management
Student
Teacher
Community
Workforce
Management
School
Diary
Facility
Management
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© 2020
An Introduction – Module Views
The solutions broadly include the following modules
Student-Teacher Community
(Portal – Intranet and
Website)
- Content Management
System (CMS) based
Website
- Intranet Portal with Group,
Blog, Discussion Forum etc.
to engage Students and
Teaching Community
- Extranet Portal with Group,
Blog, Discussion Forum etc.
to engage Parents and
Alumni
Virtual Classroom
- Allow for the ability to
record class as it happens
- Participants can interact,
communicate
- View and discuss
presentations
- Engage with learning
resources while working in
groups
School
Management
Facility Management
- Visitor
- Movement Assets
- Register and Movement Call
Register
- Facilities Register &
Maintenance Staff Duty
Roaster
- Appointment Management
- General Administration
- Syllabi (i.e. Academic
Curricular Management)
- Examinations Management
- Library Module
- Students Management

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© 2020
An Introduction – Module Views
Continuous...
Workforce Management
(Human Resources)
- Employee Register
- Attendance & Leave
System
- Payroll
- Productivity
Management
eLearning
- Courses, Quizzes,
Certificates
- Subscriptions
- Self paced Learning
Library, eBooks &
Learning Videos
- Library based on
KOHA
- eBooks Library
- Learning Videos
Library
Transport Management
- Fleet Register &
Maintenance
Schedule
- Route Planning &
Daily Commutation
Schedule
- Driver’s Duty Roaster
- Commuter’s
Subscriptions
Management
School Diary
- Daily assignment on
mobile
- Parent
Acknowledgement
- Group Management
- Bulk Message to
Students
- Parent’s Mobile App
in Android & IOS

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© 2020
Students Teacher Principal Administrator Visitors Parents Alumni
At Glance
Syllabus
Class Time Tables
Exams
Results
Academic
Admissions
Student Enrolment
Policies
Fees
School Office
Students Records
Staff Records
Attendance
Assigned Classes
Students and Staff
User Management
Roles Management
Student Admin
Staff Admin
Administrator
Website, Community Intranet
Library, eBooks/Digital Library, On-Line
Courses/Quizzes
HR Management System (Appointment
General Ledger)
Event Management
Transport Management, Bus Movement
Tracking
Mobile App
Performance Reports Administrative Reports Role Based Access
Biometric Attendance Data Security Workflows
School Management Components
School Diary (Web and Mobile)
Digital Management Appointment, Asset
Management
Virtual Classroom
BI Analytics, Dashboard Reports

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Modules Functionality Features Basic Premium Platinum
Facility Management
School Office School Master Data, Admissions, Enrolment, Policies, Fee ✔ ✔ ✔
Academia Syllabus, Class & Time Tables, Exams, Results ✔ ✔ ✔
Students & Staff Students and Staff Records, Attendance Recording (manual/biometric), Assigned Classes ✔ ✔ ✔
Administrator User Management, Roles Assignation, Students and Staff Management ✔ ✔ ✔
Reports Performance & Administrative Reports, up to 15 reports out of the box. Custom reports can be provided in case of need. ✔ ✔ ✔
Workforce Management
Operations Visitor Management, Assets Movement, Facilities Register, Maintenance Staff Duty Roster
Bio-Metric Integration Integration with Bio-Metric Device for recording attendance ✔ ✔ ✔
Payroll (India) Salary, Payroll Calculation, Payroll Rules, Tax Declaration and Calculation
Appraisals Goal based, task based, skill based appraisals. Appraisal cycle initiation.
Hiring Resume Management. Job Applications on Web. Recruitment workflow. Master record creation on hiring
Library Management
Library Library Module to manage Book Issue and Returns ✔ ✔ ✔
eBooks Library eBooks Library and eBook Reader ✔ ✔
Student Teacher
Community
Collaboration Intranet Groups, Surveys, Polls, User Walls, Blogs, Events. ✔ ✔
Website & Extranet School Website and Collaborative Extranet for Alumni and Parents ✔ ✔
eLearning On-Line Learning On-Line Courses, Quizzes, Certificate Issuance ✔
Virtual Classroom Virtual Classroom Classroom over web, Video Streaming, Webinars, DRM ✔ ✔ ✔
School Diary
Group management Bulk Message to Students ✔ ✔
Assignment Management Parent Acknowledgement ✔ ✔
Event management
Events Management Events Management, Ticketing, Donations ✔
General Ledger GL – Invoices, Vendor Payments, and Income Receipts ✔
Transport Management Bus Movement – Tracking Bus Movement Tracking, Fleet Management, Drivers Duty Roster, Route Planning, Route Schedule, Transport
Subscription
✔ ✔
Modules

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© 2020
Features & Functionality Required Baryons’ Response
To facilitate the Ministry of Controller the curricula and application of each student, the operation,
finance and administration of each school
It will help facilitating the Ministry of Controller to plan and manage the Curricula, the Students’ Applications,
the School Operations and Finance i.e. Fee Management etc. and the School Administration i.e. the Annual
Calendar of Examinations and Holidays, Daily Time Table, Admissions, Attendance and Fee Management,
Examinations Management, Engagements with Parents.
In Addition, It provides the On-line Course Materials infrastructure, which can be used to train the Teachers in
addition to the students, which in turn helps in improving the instruction quality, hence helps the students in
better learning and scholastic achievements.
Facilitate the ministry to record, Controller and manage remotely the school fees immediately paid by
students for all schools in the country
It provides the Fee Management Module which provides the ability to manage remotely the school fees to be
paid by students of all schools. The required customization will be achieved.
Periodically produce quantitative and qualitative statistics at the sectoral, territorial, provincial and
National levels of schools and pupils throughout the Democratic Republic of Congo
The required reports and statistics as mentioned above and more can be provided, through custom dashboard
and reporting functionality. The system has an open architecture, we will implement your reporting
requirements fully
Parents will be able to fill out an administration form and check the progress of their children’s
application on disciplinary reports, school fees, homework results, queries and exams directly online
The Admission work flow as defined will be achieved fully. The system has Examination Module and the Parents
Engagement Portal and Mobile App. The desired customization can be achieved fully.
Administration, teachers will back up data on a secure server to make it accessible everywhere at all
times
The system can be configured to meet the specified back up needs. The main application runs on central server,
hence the data remains on the server and is available as required
Facilitate the follow-up of the student’s training cycles. All information about the student is listed on a
chart. All these data will allow the pedagogical managers to quickly and effectively check the progress of
the student each year (driving, application, absence, presence, punishment, etc.) until the graduation
There is rich students, teachers and parents engagement functionality existing already. We see this as a
reporting requirement, the same can be achieved as specified, on the respective dashboards
Provide an opportunity to assess the quality of education to the parents of students It is also a report, shall be achieved as required
A “communication” section will be available on the website for good communication between ministry
officials, parents, teachers, school officials and students. This allows for the sharing of practical
information on the many events, such as surveys on the operation of the school, the management of
complaints, the evaluation of teachers, the evaluation of the Ministry, etc.
There is the Parent, Teacher and Student Engagement Portal, where the required communications, reports,
surveys will be enabled as specified.
1. Parents register their children or pay fees at school, school records pay or registration information
2. As soon as paid or recorded, the information is transmitted to the provincial hierarchy (sub-division,
division, etc.) and recorded in the Minister’s database.
3. Minister shall manage enrolment list and the amount paid for each province, territory, sector or school
4. Students and parents assess and report to the Minister on the quality of school education or operation
5. The Minister is informed, manages feedback through the various provincial offices under his
responsibility
These functionalities will be achieved as required.
Custom Features & Functionalities Required

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- The Commercial required to implement the above explained implementation of School in Box (SiB) Premium Version
including the required custom functionalities and features as mentioned above; is USD 6 or INR 450/- per Student per
Annum, which will include the Solution hosted over cloud, supported by Level 2 and Level 3 Engineering and IT
Infrastructure Team Supported on 24x7 basis.
- Applicable Statuary Taxes are extra.
- Requirement analysis and design will require several cycles of discussions, so appropriate time must be provisioned
for such meetings.
- These estimates are based on a high-level understanding of the system requirements and are subject to a variation of
up to 10%. The effort will be re-evaluated during the Requirement Analysis phase, and changes, if any, will be
communicated to the client.
- It is expected that the client will complete User Acceptance testing within the duration specified.
- Total duration to complete the project is expected to be 16 to 20 weeks.
Commercial & Schedule
© 2020

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© 2020
Key Features
- Enables management of student life-cycle while he/she is with the institution
- Manage faculty/teachers
- Create a social environment for student-faculty-parents
How it works
- Easily create your administrative hierarchy
- Realize improvement in Organizational Structuring of educational institutions
- Centrally manage all aspects of school administration, across one or more institutions
- Role based access for everyone including Principal, Deans, Teachers and Students.
- System keeps track of Attendance, Classes, Exams, Fees, and generates alerts at
critical thresholds.
- Reports on student performance, class & school performance, fee status, attendance
status and more.
- Regular Information about Student Attendance and Progress Reports.
- Get alerts and reminders about School Events, Holidays, Examination Schedules.
- Display board for items related to Announcement, Notices for Students and Staff.
- Manage and monitor fee payment
Benefits to users
- Everywhere Accessibility with Internet Connection.
- Easy to Customize and Operate.
- Low Cost Maintenance Services
- Realize Operational ease and Productivity gains
School Management
and Administration
General Administration
- Dashboard
- Roles Assign
- Students and Staff
ManagementAcademics
- Syllabus
Management
- Class TImeTables
Results
- Notification & Alerts
Examination System
- List of Exams
- Exam Time Table
- Exam Results
Management
Student Management
- Students and Staff
records
- Attendance
Recording (Manual /
Biometric), Assigned
Classes
- Fee Management

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© 2020
Key Features
- Manage all employees from admission to exit
- Manage entire payroll efficiently
How it works
- Customizable admission form
- Upload Attendance sheet daily, weekly, monthly basis
- Customizable and robust payroll form
- Automatic Loss of Pay calculation
- Generate pay slips on daily, weekly, monthly basis
- Efficient leave management system available
- Normal and advanced search facility
- Customizable Report generation
Benefits to users
- Go paperless and digitalize the faculties/non faculties details
persisting to Institution
- Dashboards view and provide much clear visibility and
decision making
Workforce Management
Teaching / Non teaching
Staff Management From
Admission to Exit
Attendance & Leave
Management
Payroll Management

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© 2020
Key Features
- Manage library books
- Manage book issue
- Manage book returns
- Manage books renew
How it works
- Browse through library books catalogue and identify the book(s)
to be issued
- View/Edit/Delete/Add books
- Add books with custom tag facility available
- Filter book using available filters
- Normal and detail Search for a book available
- Initial library setting for courses available
Benefits to users
- Save time and avoid standing in Queue in front of Library
- Issued/Renewed book status can be viewed
Library Management
Highly
Secure,
Scalable &
Reliable
Multiple
Accesses
Round the
Clock
Availability
Preservation,
Conservation
Structured
Approach
Mobile
Access
Information
Retrieval
Cost
Effective

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© 2020
Key Features
- Real time information about Student and Vehicles.
- Providing GPS safety and security to Vehicles and Students.
- Automated SMS alerts to Parents
How it works
- Vehicle type and distance can be assigned.
- Route can be set in order to move the bus in particular route
- Drivers are assigned particular route and scheduling of bus is done
accordingly.
- Bus movement can be track via GPRS, an SMS can be sent before
reaching the destination
- Commuter’s Bill is automatically generated based on the distance
travelled.
- View the Compliance details and Alert details for both Vehicle and
Driver.
- Student, Parents, Vehicle and Drivers data can be stored.
- Verify Every Boarding And Departure
Benefits to users
- Parents can save time by avoid waiting in bus stop.
Transport Management
Vehicle
Management
- Vehicle Type
- Distance(km)
Route
Management
- Route
- Route Stop
Driver
Management
- Driver
- Day Schedule
Commuter
Management
- Commuter
- Commuter Bill

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Key Features
- Offers online ticketing, sales and event registration solution
How it works
- Organize institutional events by an organizer and publish
- Notifications to the parents
- Manage online sales and event registration
Benefits to users
- Replace paper forms, and sending in cash or checks with
students.
- With our help, you will be to offer reserved and general
admission ticketed events to students and the community,
and scan tickets and track attendance without the use of
additional equipment
Event Management
Offer reserved and general
admission ticketed events to
students and the community
Manage Events
Registration
Online Ticketing
and Sales
Replace paper forms, and
sending in cash or checks
with students

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© 2020
Key Features
- Students, parents, teachers, and administrators can schedule tutorials,
tests, office hours, advisory sessions, parent teacher conferences and
more.
- Teachers and other staff can manage their time better when it's online.
How it works
- It only takes a minute to schedule appointments online.
- They can view their appointments from home or anywhere with an
internet connection.
Benefits to users
- Get rid of sign up sheets and spreadsheets.
- Eliminate phone tag.
- Improve meeting attendance.
- Web based scheduling is a powerful tool with unparalleled convenience
for teachers.
- Teachers can save time to focus on what they can do best for educating.
Appointment Management
Teachers Parents &
Students

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© 2020
Key Features
- School Diary application is to facilitate communication between
teachers parent communities.
- This is an application where the teacher can send Diary on daily basis
report to all the parents through mobile app (both Android and iOS).
How it works
- Teacher can send note to all the Parents in a single click.
- Teacher can track Parent response for the Diary on Daily basis.
- Create/Delete/Update Groups
- The application let student's parents do all the activity related the
student's diary, Online.
Benefits to users
- Parent can access their children assignment details over mobile.
- Teacher can get rid of writing diaries.
School Diary

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© 2020
Operation ease and Productivity gain.
Manage all aspects of school administration
centrally.
Display board for items related to Announcement,
Notices for Students and Staff.
Reports on student performance, class & school
performance, fee status, attendance status and
more.
Benefits to Schools
Creates close Students-Teachers-Parents
Community
Role based access for everyone including
Principal, Deans, Teachers and Students.
System keeps track of Attendance, Classes,
Exams, Fees, and generates alerts at critical
thresholds.
Works seamlessly with the Student Communities
and Online Learning. Together these solutions
give you a complete student engagement, school
management and learning platform.

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© 2020
Customer Success
is Everything.
info@baryons.netwww.baryonssoftsolutions.com
Baryons Software Solutions Pvt. Ltd.
ISO 9001:2015 and ISO/IEC 27001:2013 Certified
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+91 000 000 0000
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