2. Introduction
• Microsoft Project is a project management software
developed and sold by Microsoft
• Design to assist project managers in developing
plans, assigning resources to task, tracking progress,
managing budgets and analyzing workloads,
• The application creates critical path schedules, and
critical chain which can be visualized in a Gantt chart.
• Available currently in two editions, Standard and
Professional.
• MS Project’s proprietary file format is *.mpp
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3. Scheduling Software Commonly Used
• Gantt Project
• Genius inside
• Liquid planner
• Micro planner X-pert
• Naval plan
• Open project
• Open workbench
• Primavera 3.1 / 6.2
• Project. Net
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6. Basic setting A: Create a new project plan
• On the file menu, click on new.
• Under new click on blank project.
• Project 2003 create a New Project, and the New
Project task pane is replaced by the task panes of the
project guide
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8. Basic setting B: Create a Calendar for a task
•By default, tasks are scheduled based on the project
calendar.
•To define unique or specific exceptions, such as
machinery that runs during nonworking time, or an
office move that can occur only on a weekend, you can
create a task calendar for individual tasks that override
the project calendar.
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9. Using MS Project
Project
Management
Planning
task
Build the
plan
Set the project
start date
Enter task, name &
duration
Link task
fine tune the
plan
Monitoring &
Tracking task
Set a base
line
Enter actual
Track variables
Adjustschedules
Communicate
with team
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10. CRITICAL PATH
The sequence of the activities which have no float or
slack is called critical path.
Slack= Late start – Early start OR Late finish – Early
finish
• Add up to the longest overall duration. T
• Is the shortest time possible to complete the project.
Any Delay of an activity on the critical path directly
imparts the planned project completed date.
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11. TIME-COST TRADE-OFFS: CRASHING
• When they an activity will take a certain no. of days or weeks
what we really mean is this activity normally takes this many
days or weeks. We could make it take less time, but to do so
would cost more money.
Crashing is the process of expediting project schedule by
compressing the total project duration
• Key is attain maximum decrease in the schedule time with
minimum cost.
• More resources are needed to speed up a part of project.
• Depends on what slack is available in a non critical activity.
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14. Conart Engineers Limited
Constraints type and
description
Description
As soon as possible This is default setting based. Start the task ASAP based upon the other
constraints & relationship. Do not enter a date for this constraint.
As late as possible Start the task as late as possible based upon the other constraints &
relationship. Used when scheduling a project from the project finish
date. Do not enter date for this constraint.
Finish no earlier than Finish the task on or after the date you specify.
Start no earlier than Start the task on or after the date you specify.
Finish no later than Finish the task on or before the date you specify.
Start no later than Start the task on or before the date you specify.
Must finish on Finish the task on specified date.
Must start on Start the task on specified date.
Other Settings A – SCHEDULING A TASK
15. Other Setting – B: DEPENDENCY – Finish to
Start
• Task 1 must finish before Task 2 can start. This is the By Default Dependency
created and very commonly used Relationship in Project.
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16. Other Setting – B: DEPENDENCY – Start to Start
• Task 1 and Task 2 must start at the same time.
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17. Other Setting – B: DEPENDENCY – Finish
to Finish
• Task 1 and Task 2 must finish at the same time.
• FF dependencies also reduce the overall amount of time in
Project, same as SS Dependency.
• If Task 1 will take 5 days to complete, and Task 2 will take 3
days to complete, with FS dependency the overall duration of
the two tasks is 8 days.
• If we set an FF dependency, the overall duration of the two
tasks is only 5 days.
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18. Other Setting – B: DEPENDENCY – Start to Start
• Task 2 cannot finish until the start of Task 1.This is
VERY RARE scenario of Task in any type of Project.
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19. Other Setting – C: UNLINKING
To unlink tasks:
• Using the Control key, select the tasks to unlink.
• Click the Unlink icon located on the ribbon menu.
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20. Other Setting – E: Activity Type: Milestone,
Flag, Bar
• When u enter a task or import a no. of task, they have
duration of 1 day as default
• To create a milestone select the task considered as milestone
and then right click. Select Task information. Put a check mark
on Milestone
• To create subtask, select the task considered & then select
Project/Outline/indent in the menu
• Link the selected task by selecting Edit/link task in the menu
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22. Other Setting – G: Page set up
• Select file, page set up in the Menu bar.
• The “ Page set-up” dialog Box will appear showing
Paper sizes and other choices
• Customize the printed output By inserting additional
info Into the “Header” and
“ Footer”
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