SAP Student Lifecycle Management is a software solution that helps universities manage student processes from admission through graduation. It includes components for admission and application management, curriculum management, course registration, student financials, event planning, exams and grading, degree auditing, academic advising, and reporting and analytics. The solution is integrated with SAP S/4HANA and provides mobile-enabled self-service capabilities for students, faculty, and administrators.

1. PUBLIC
SAP Higher Education
Rob Jonkers – Solution Director
November 2017
SAP Student Lifecycle Management
Manage the Student Journey in the Digital Economy

2. 2PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP.
Except for your obligation to protect confidential information, this presentation is not subject to your license agreement or any other service
or subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this presentation or any related
document, or to develop or release any functionality mentioned therein.
This presentation, or any related document and SAP's strategy and possible future developments, products and or platforms directions and
functionality are all subject to change and may be changed by SAP at any time for any reason without notice. The information in this
presentation is not a commitment, promise or legal obligation to deliver any material, code or functionality. This presentation is provided
without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a
particular purpose, or non-infringement. This presentation is for informational purposes and may not be incorporated into a contract. SAP
assumes no responsibility for errors or omissions in this presentation, except if such damages were caused by SAP’s intentional or gross
negligence.
All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from
expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates,
and they should not be relied upon in making purchasing decisions.
Disclaimer

3. 3PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
▪ SAP Student Lifecycle Management
▪ Product overview of key components of SAP
Student Lifecycle Management
▪ Success Stories SAP Student Lifecycle
Management
Agenda

4. What is Student Lifecycle Management

5. 5PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
SAP Student Lifecycle
Management
is essential for managing
Education & Academic
processes to run and
manage an end-to-end
student lifecycle
IT Facilities/
Shared Services
Student
Administration
Researchers Government
Agencies Students
(Higher)
Education
Research
Finance HR
IT ServicesAnalytics
Teachers
SAP Student Lifecycle
Management
is available in the S/4 HANA
Enterprise Management
Stack
(either on-premise or private cloud)

6. 6PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Teachers
Student Administration
Shared ServicesStudents
Researchers
Students,
Teaching, and
Learning
Education
Funding
and Income
Finance
Platform and Technology
(Predictive) Analytics
Donors
and Alumni
Government
Agencies
Foundation for the Data-Driven University

7. 7PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Provost
Enrollment Manager
Registrar
Faculty
Student Information
Management
Recruitment
& Admissions
Academic
Structure
Student
Define
Academic
Offering
Recruitment
campaigns
Schedule
academic
offering
Self-services.
Applicant
registration
Student
financials
Progression
& Degree
Audit
Course
Registration
Define
admission
rules
Define Degree
Requirement
Define
booking rules
Graduation
De-
Registration
Student
records
Advising Grading
Schedule
exams
Course
Registration
Degree
Audit
Alumni
Mgmt.
Connecting Academic Processes Across Departments, Students & Staff
Grading
& Advising

8. 8PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
The Student’s Lifecycle Supported From Admission Towards Graduation
Academic Structure
Student
File
Student
Administration
Event Planning
Master Data & Structures
Teaching
&Study
Degree
Audit
Student
Academic
Data
Student
Master Data
Student
Accounting
Academic
Calendar
Rules and
Regulations
Events/
Schedules/
Resources
Graduation
Alumni*
Recruiting*
Change of
Program
Re-registration
Progression
Academic
Advising Grading
Exams and
Assessments
Admission
Equivalency
Determination
Student
Financials
Registration
Course/
Specialization
Registration
Curriculum Management
(optional: Commerce*)
*Recruiting/Alumni/Commerce:
via the Hybris portfolio (e.g. Marketing, Commerce, Communities, Services/Sales etc)

9. 9PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Out-of-Box Integration with Key S/4 HANA Components
Finance
Workflow
Org Management
Autorisation
Web Services
Academic Structure
Student
File
Student
Administration
Event Planning
Master Data & Structures
Teaching
&Study
Degree
Audit
Student
Academic
Data
Student
Master Data
Student
Accounting
Academic
Calendar
Rules and
Regulations
Events/
Schedules/
Resources
Graduation
Alumni*
Recruiting*
Change of
Program
Re-registration
Progression
Academic
Advising Grading
Exams and
Assessments
Admission
Equivalency
Determination
Student
Financials
Registration
Course/
Specialization
Registration
Curriculum Management
(optional: Commerce*)
*Recruiting/Alumni/Commerce:
via the Hybris portfolio (e.g. Marketing, Commerce, Communities, Services/Sales etc)

10. 10PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Open to Integrate with 3rd Party Key Campus Solutions
Admission Bodies
Analytical Solutions
IDM Solutions
Scheduling Solutions
LMS Solutions
Academic Structure
Student
File
Student
Administration
Event Planning
Master Data & Structures
Teaching
&Study
Degree
Audit
Student
Academic
Data
Student
Master Data
Student
Accounting
Academic
Calendar
Rules and
Regulations
Events/
Schedules/
Resources
Graduation
Alumni*
Recruiting*
Change of
Program
Re-registration
Progression
Academic
Advising Grading
Exams and
Assessments
Admission
Equivalency
Determination
Student
Financials
Registration
Course/
Specialization
Registration
Curriculum Management
(optional: Commerce*)
*Recruiting/Alumni/Commerce:
via the Hybris portfolio (e.g. Marketing, Commerce, Communities, Services/Sales etc)

11. 11PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Key Differentiators
▪ (Private) Cloud enabled (AWS, HEC)
▪ Available in S/4 HANA Enterprise Management
▪ UX Strategy ‘New & Enable’
▪ Complete mature SIS
▪ Very flexible and Configurable
▪ Integrated Finance end-tot-end
▪ (Predictive) Analytical capabilities
▪ Periodic innovation in core SIS
▪ Customer Influence capabilities
▪ Extension of lifecycle with Recruitment
▪ Lively Internal & External Community

12. 12PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
+125
Educational
Institutions World
Wide
+75
Educational
Institutions in
Europe &
Middle East
SAP Student Lifecycle Management Implementations World Wide

13. Product Overview

14. 14PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Admission & Application
▪ As student run the
Admission process on your
mobile device
▪ From requesting
username/password to fill
out the admission form and
see their admission audit
▪ Applicant students can run
Equivalency Determination
▪ Applicant students can do
an online payment

15. 15PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Admission & Application
▪ Admission forms per
course and program offer
▪ Applicant students can
apply for multiple course
and program offerings
▪ Applicant students can
retrieve status per
admission application

16. 16PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Admission & Application
▪ Flexible admission
forms with possibility
to define questions
per course/program
offering
▪ Upload of digital
document capabilities

17. 17PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Admission & Application
▪ Admission officers can build admission application forms with drag/drop functionality
▪ Incoming admission applications can be tracked, managed, verified and decision can be either taken
manually or automatically

18. 18PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Admission & Application
▪ Get detailed insights on the incoming
admission applications
▪ Review details around:
▪ Applicant details
▪ Uploaded documents
▪ Admission status
▪ External achievements
▪ Fees, Holds, etc.
▪ Add the applicant to a ranking list
▪ Make a decision on the next
step/status

19. 19PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Curriculum Management – Key Components
Academic Structure
▪ Flexible Model to define curriculum
▪ Directly integrated with
Organizational Management
▪ Standard XML Report for export
the curriculum
Academic Calendar
▪ Flexible options to configure
academic years, sessions,
semesters etc.
▪ Directly integrated with key
academic and financial processes
Requirement Catalog
▪ Powerful and Flexible Rule
Engine for key processes
like Admission, Graduation,
Course Registration

20. 20PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
link
Organization Curriculum Event Planning
University
Faculty I
Faculty II
Program C
Qualifications
Module Group
Module Group
Event
Event
Program A
Program B
Study Module 1
Study Module2
Academic
Calendar
Module Group
Module Group …
Differentiable
Curriculum Management – The Academic Structure as a Central Element
Event Type
link
1 : n
1 : n
Exam

21. 21PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
▪ Each program can be linked with any
number of requirement catalogs
respectively to the versions of the
requirement catalogs
▪ Requirement catalogs can be used to
detect progress of studies and to identify
other intermediate results
Version I (2008)
Version II (2013)
Rule A
Rule B
Rule C
Rule A
Rule B (Rule changes)
Rule C
Program C
Linked with
Curriculum Management – Flexible Requirement Catalogs
Requirement
Catalog 1

22. 22PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Curriculum Management – Academic Calendar
Planning processes
▪ e.g. Module offerings and
Event Planning
Academic processes
▪ e.g. Admission and Registration
per Session or Academic Year
Check deadline rules
▪ e.g. Registration, re-registration
and de-registration deadlines
Fee calculation
▪ e.g. Fee payment per session
or full Academic Year.
Add/drop periods

23. 23PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Course Registration
▪ Fiori self-services for students
▪ Mobile enabled
▪ Advanced Ruling capabilities
▪ Wait listing Enabled
▪ Integrated to Degree Audit
▪ Module Plans capabilities
▪ Event Planning integrated for class
scheduling (event, event package etc)
▪ Specialization and Module Group
capabilities

24. 24PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Student Financials
End-to-end student accounting
Fee calculation engine
Grant evaluation
Financial key processes:
▪ Installment plans
▪ Invoicing
▪ Clearing
▪ Dunning
▪ Collections
▪ Payments (online & cash desk)
▪ Correspondence
▪ Etc.

25. 25PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Event Planning / Scheduling
Create and store planning-relevant
data of permanent character:
▪ Include planning data into the Academic
Structure
▪ Work with templates and copy timetables
Schedule Events with various
schedule patterns:
▪ Regular schedule and irregular schedule,
▪ Regular schedule with exceptions,
▪ Events without a schedule
Integrated Resource Management
Integration with Room Reservation
Track teachers‘ workload and integrate
with SAP HCM – Funds and Position
Management
Integration possibilities with
Scientia Syllabus+, Evento, Ad Astra, etc.

26. 26PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Exams / Assessments & Grading
Grading
▪ Multiple appraisal schemes
▪ Flexible grading
▪ Multiple Scales
▪ Multiple Performance indices
▪ Scale conversion
▪ Etc.

27. 27PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Exams / Assessments & Grading
Exams & Assessments
▪ Assessments for courses
▪ Specific assessment periods
▪ Repetitions
▪ Etc.

28. 28PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Degree Audit & Graduation
▪ Fiori based self-services for students
▪ Mobile enabled
▪ Degree Audit is fully integrated
▪ Requirement Catalogs define what is
required to fulfill each degree program
▪ Quantitative (e.g. total CRH) and
qualitative requirements
▪ Students and faculty can perform audits
▪ Degree Audit process will automatically
suggest courses to fill as-yet-unmet
requirements
▪ Audit requirements can be over-ridden by
authorized users
▪ Stage-basedAudits are fully supported

29. 29PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Degree Audit & Graduation
▪ Integrated Graduation
Module
▪ Degree Audit embedded
(optional) in graduation
process
▪ Student self-service for
graduation registration
▪ Graduation ceremony
administration data part
of graduation record

30. 30PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Academic Advising
▪ 360 degree view on
students/advisees
▪ Creation and management of
Course plan, degree audit, etc
▪ Creation of notes on student
behavior and performance
▪ Insight in demographics, academic
data etc. on the advisee

31. 31PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Professor’s Launchpad & Self-Services
Key Self-Services
▪ Enter Grades: enter all of the
grades/sub grades including
comments and notes on the
individual grade & student
▪ Course Request from: request
a new course for approval to
get into the curriculum
▪ My Inbox: getting all of the
relevant workflow items (e.g.
special booking approval) into
a personal workflow inbox
Please note: on the screenshot you will also see
some webdynpro services.

32. 32PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Academic Advisor’s Launchpad & Self-Services
Key Self-Services
▪ My Advisees: to get
all relevant academic
info from their advisees
▪ Students Degree
Requirements: getting
insight in advisees
degree audit overview
▪ Student Information
Center: get all details
around their advisees
and for example book
courses and events

33. 33PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Student Administration / Faculty / Department Launchpad
Key Services
▪ Student Management
▪ Academic Affairs
▪ Admission & Registration
▪ Embedded Analytics
▪ Etc.

34. 34PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Student’s Launchpad & Mobile Self-Services
Standard Key Self-Services
▪ My Courses
▪ My Timetable
▪ My Results
▪ Track My Degree Requirements
▪ My Personal Details
▪ My Exams (planned for Q4 2017)
Please note: on the screenshot you will also see
some mock-ups & webdynpro services.

35. 35PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Applicant student’s Launchpad & Self-Services
Standard Key Self-Services
▪ Admission Application Forms
▪ Admission Audit Overview
▪ My Requests
▪ Online Payment
▪ Equivalency Determination
Please note: on the screenshot you will also see
some webdynpro services.

36. 36PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Reporting & Analytics
Pre-configured reports
▪ Admission
▪ Student administration
▪ Examination
▪ Degrees
Ad hoc reporting
Optional: Data Warehouse
▪ Standard content
▪ Reporting across SLcM and Finance
Management
Optional: HANA embedded Analytics
(standard if SLcM is running on a
HANA database or on S/4 HANA)

37. 37PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Reporting & Analytics – SAP Analytics Cloud examples

38. 38PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Reporting & Analytics – Dashboard examples

39. Success Stories &
Student Lifecycle Management

40. 40PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – Central Michigan University

41. 41PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – Northern Kentucky University

42. 42PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – Ted University

43. 43PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – FU Berlin

44. 44PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – Istanbul Kultur University

45. 45PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – University of Petroleum & Energy Studies

46. 46PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – Newcastle University

47. 47PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – Vrije Universiteit Amsterdam

48. 48PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – Vrije Universiteit Amsterdam

49. 49PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – Vrije Universiteit Amsterdam

50. 50PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – Kadir Has University

51. 51PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – KU Leuven University Belgium
Managing 100.000+
Students with SAP SLcM

52. 52PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Project – KU Leuven University Belgium

53. 53PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
▪ 500,000 Active Students
▪ 700,000 Students in total
▪ 1400 Learning Centres
around India
▪ Full Student Life Cycle
Management
▪ SAP Business Suite
▪ Student Lifecycle Management
▪ Business Objects Suite for Analyticsb
Project – Sikkam Manipal University
▪ Phase 2 is live
▪ Bangalore Campus -2000
▪ Dubai Campus 1500
▪ Phase Three
▪ Manipal University Manipal –
25,000 in Campus

54. 54PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
▪ SAP Business Suite
▪ Human Resources
▪ Material Management
▪ Student Lifecycle Management
▪ Business Objects Suite for Analytics
▪ 25,000 Students, 5000 staff
members
▪ Full Student Life Cycle
Management implementation
Project – KITT University
▪ 2nd phase to implement in KISS
▪ University for the rural poor
▪ Education Free
▪ Accommodation free
▪ Food free

55. 55PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
▪ The most important professional institute in Chile with 90,000 students,
16 locations, and 84 careers, growing at the rate of 13% per year.
▪ It needed to systematize and optimize its educational process and improve
the student experience.
▪ SAP Business Suite
▪ Student Lifecycle Management
Project – DUOC University

56. Thank you.
Contact information:
SAP Higher Education & Research
Rob Jonkers - Solution Director
+31620598504
Rob.Jonkers@sap.com

57. 57PUBLIC© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
SAP & Higher Education
Information Sources
▪ SAP Higher Education Whitepaper: Direct Link
▪ SAP Higher Education Solution Explorer: Direct Link
▪ SAP Higher Education Forums: Direct Link
▪ SAP Higher Education YouTube Channel: Direct Link
▪ SAP Higher Education Success Stories: Direct Link
▪ Follow us on Twitter @SAPforHigherEd

58. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company.
The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its distributors contain proprietary software components
of other software vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP or its affiliated
companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP or SAP affiliate company products and services are those that are
set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release
any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible future developments, products,
and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The
information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various
risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements,
and they should not be relied upon in making purchasing decisions.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company)
in Germany and other countries. All other product and service names mentioned are the trademarks of their respective companies.
See http://global.sap.com/corporate-en/legal/copyright/index.epx for additional trademark information and notices.
© 2017 SAP SE or an SAP affiliate company. All rights reserved.