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- 1. An Overview D ev e l o p e d B y - RCL
- 2. Society Consultant Administrator Faculty Institute Infrastructure Management Accreditation Marketing for Students Financial Management Placements Competitor’s Moves Pedagogy Activity Webfor Today’s Educational Institutes Public Relations Information Flow
- 3. Institute Landscape: Yesterdayand Today – The Change is Total Education Delivery Education Management Government Managed / Funded Privately Managed / Self Financed. Cost Control. Internal Operations Focus External Oriented - Mkt, PR As Important Healthy Academic Competition Have to Win! - Akin to Corporate Warfare In-house / Resident Management External / Remote Management MIS Informal / Absent Information Overdrive Institute’s face has changed completely, its similar to a corporate house in terms of operational efficiency, external environment management and information processing needs Yesterday Today
- 4. Disorderly Staff Meeting DissatisfiedParents Teacher’s/Administrator’s Burden Principal’s Confusion ? ? ? ? ?? Institute Has Changed But Management Methods Have Not…As A Result
- 5. Modern Management Tools:A Sine Qua Non - For Survival And Success All activities point to an increasing information overdrive Target Setting and Budgeting Mechanisms Quality and Process Standards Well Defined and Structured MIS Performance Appraisal and Review Mechanism Customer Relationship Management Employee Recruitment, Training and Motivation Need for Total / Holistic Management
- 6. ?? Need ofthe hour – Total MIS Educational Institute RCL ‘Yes’ Increasing Information Appetite Necessitating Drastic Changes in Information Management Tools Used..
- 7. What is RCL RCLis a Web enabled ERP designed for educational / training institutions. RCLseamlessly integrates all the key processes of an educational institute RCL enables timely and creative analysis of data to facilitate effective decision making.
- 8. Schools, Colleges orUniversities Engineering Colleges Business Schools Training Institutes In-house corporate training programs For Whom ?
- 9. Who are theusers RCL is designed to support the needs of: T e a c h e r s M a n a g e m e n t S t u d e n t s S u p p o r t S t a f f P a r e n t s E x t e r n a l P a r t n e r s
- 10. Features RCL’s unique strengthshelps users derive maximum benefit: Comprehensive automation (20 modules) and integrated system Real time data management and processing Limited Incremental Investment Web-enabled option – Facilitates Remote access Need based access rights to different users Flexible Modules – Pick and Choose modules User Friendly
- 11. System Administration Process Registration •Personal particulars, Corporate/ Parents details, Past Educational details, Course enquiry •Assign Course, Class, Subjects and Fee Scheme •Timetable •Invoice / Payment Advice RCL Architecture Internet Course Management Facility Management Library Accounting Attendance Examination Payment Kiosk Module/ On Line Regn SMS / Fax E-mail server Student Web access Internet Lecturer web access Corporate web access Financial system CRM Security Definition • Set User Rights - Student - Trainer Lecturer - Staff • Administer Integration of Legacy Systems Self Registration • Personal Particulars • Corporate/Parent details • Past Educational details • Course Enquiry Edit details Individuals Corporate / company Intranet Web Server Database Server Crystal Report Firewall Backup Server Backup solution Student Registration Student Membership Student Information Admission Application Online Test Staff Information Placement Event Management Hostel Management e-Notice Board e- I Card e-Mail Executive Reports Payroll Features : • Company data base • Company interaction management • Interface for companies for direct access of relevant data Reports : • Student placement reports • Company interaction reports Features : • Management reports encompassing all the modules • Enable fast and precise information flow • Facilitate fact based decision making • Query based report generation Features : • Exam time table • Grading • Result publishing Reports : • Consolidated report cards • Exam schedule view • Class performance analysis reports Features : • Course creation • Subject allocation to students • Syllabus, Lesson plan • Attendance Reports : • Course Offered • Course / class / subject wise student strength • Lesson plan variance Features : • Downloadable Forms • Online Applications Report : • Total student queries reports • Location wise applications • Total application revenues Features : • Individualized e-mail accounts • Support intranet email • Compatible with internet mail Features : • Electronic Identification • Facilitates transaction authentication and restricted entry (e.g. library, attendance) Features : • Single point information • Fast and paperless information dissemination • 24 hour access Features : • Room allocation • Room inventory • Hostel discipline Reports : • Room occupancy trends • Hostel expenditure trends Features : • Automated attendance marking • Automated collation Reports : • Student wise reports • Class wise reports • Teacher wise reports • Defaulter wise reports Features : • Financial Transactions • P&L, Balance Sheet • Automatic link to other modules Reports : • Period reports • Entry modification reports Features : •Booking a Facility For Event •Scheduling Time Table •Notice For Students, Staff •Holidays Declaration Reports : •View events by students, teachers Features : • Salary calculation • Generate salary statement Reports : • Department wise salary outgo • Designation wise salary outgo Features : • Infrastructure allocation to different facilities • Integration with event management module • Integration with finance modules Reports : • Facility wise inventory and investments • Facility utilization Features : • Staff details (department, course papers, research papers, contact points, time table etc) Reports : • Department wise strength • Designation wise strength Features : •Book purchase •Journal subscription mgt •Book search, issue & return •Penalties Reports : •Period wise issue, return and purchase •Book status reports •Department wise, subject wise books •Journal subscription status reports Features : • On-line examination • Administration • Automatic Correction • Automatic Collation Reports : • Test Results Features : • Assignment fees to students • Fee collection • Automatic allocation to account heads • Receipt statement generation Report : • Debtors position • Period wise, category wise fee collections Features : • Student’s details (profile, academic, fees, placement etc) Report : • Individual proctor reports Features : • Selection process management (test, GDs, venue allocation, collation etc) • Admit card generation • E-mail communication with application
- 12. Users User Authentication Parent Teacher Administrator Student Library Management Course Management Payment Management Human Resource Event& Scheduling Notice Board RCL Process Flow Exit Attendance Database Management
- 13. Benefits Improved Work/Process Flow Fasterinformation flow Responsive decision making Reduced errors Minimal duplication of work Substantial Savings Manpower Time Ultimately financial Improved Teacher Effectiveness – greater focus on teaching less on time consuming administrative functions Improved Quality of Interaction Parent - Institute Teacher - Teacher Student - Teacher Intra Institute: Teachers, Administrators
- 14. Technology Options Home MS SQL,Oracle, MySQL IIS, Apache Windows, Novell, Linux ASP, JSPFront-End Back-End Web Server OS Internet Explorer 5 and aboveClients
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- 16. Attendance Teacher Parent Student Administrator View the Attendanceof the Student View His or Her Attendance View Attendance Reports Take Attendance and View Attendance Reports Mark Attendance View attendance Generate attendance based reports Send alerts for short fall in attendance Home
- 17. Library Management Teacher Student Administrator Issue andreturn books Issue and return books and view reports Issue and return books with extra facilities Book search Requisition and issuance of Book Issue through e-Card Generate defaulters List Calculate Penalties Book Purchase Report Home
- 18. Course Management Student Home Teacher Administrator CreatesCourses,Classes,Subjects Creates Syllabus Creates Time Table Assign Course,Class And Subject Schedule Exam View Syllabus View Time Table Result Preparation View Syllabus View Time Table View Exam Schedule View Mark Sheet
- 19. Employee Database Payment Managementmanages the paymentdetails of students. Student Parent Administrator It sends emails to remind payment due dates sending automated alerts to parents Collect Due Assign Fee Scheme View Fee Details Employee Details Staff Directory Staff’s Contacting Address Payment Management Human Resource Pay Roll System Calculating Pay Roll Online Messaging Sending MessageHome
- 20. Notice board Electronic NoticeBoard Detailed Notice TeacherStudentAdministrator Publish , Delete And View the notices View the notices Home
- 21. User Authentication TeacherStudent Administrator Parent Home LoginScreens for Administrator Login Screens for Parent Login Screens for TeacherLogin Screens for Student Home
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