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Organizational
Future
Alignment of services with goals and objectives
Mission/Vision
Driving Factors
•   Align vision and services
•   Adjust to the changing landscape
•   Redundancy and backup
•   Stronger more personalized service
•   Provide more opportunities for advancement
Timeline
• When – will probably take 6 mo or a year to flesh out needs,
  job descriptions, align skills, etc.
• Office remodel – conversations will occur immediately so we
  can get a cost estimate for resource planning.
Suggestions
Proposed Quadrants


          Alumni and    College and
            Student     Department
           Services      Support




          Systems and    Internal
              Data       Support
Alumni and Student Services


                            •   Frosh Registration
    Alumni and   College    •   Transfer Evaluation
      Student      and
     Services     Dept
                            •   Records
                 Support    •   MyMAP/Registration
       Systems              •   Imaging/Data Processing
                 Internal
         and
                 Support
                            •   Petitions
         Data
College and Dept Support


                               • Graduation Services
                               • Catalog/Curriculum
                 College and
      Alumni
                 Department    • Class Scheduling
        and
      Student
                  Support      • Processional/
      Services                   Commencement
      Systems                  • Initial Form
                 Internal
        and                      Review/Intake (e.g.,
                 Support
        Data
                                 Grade Changes, etc)
Internal Support


                             • Policies and procedures
                             • Business Continuity
      Alumni     College     • Training and Certification
        and        and
      Student     Dept
                             • Outreach programs
      Services   Support     • Internal Communications
      Systems                • Web Content
        and       Internal   • Assessment
        Data      Support    • System business rules
                               documentation
                             • Staff Meetings
                             • Divisional collaboration
Systems and Data


                             • Enterprise Business
                               requirement development
       Alumni     College    • Internal systems
         and        and
       Student     Dept        development
       Services   Support    • Web infrastructure
                             • Reports/BI
                  Internal
     Systems      Support    • STP management
     and Data                • SAAS/IT liaison
                             • Business Process Mapping
                             • Dashboards
Overview
•   Frosh Registration                               •   Graduation Services
•   Transfer Evaluation                              •   Catalog/Curriculum
•   Records                                          •   Class Scheduling
•   MyMAP/Registration                               •   Processional/Commencement
•   Imaging/Data Processing                          •   Initial Form Review/Intake
•   Petitions                                            (e.g., Grade Changes, etc)
                               Alumni     College
                                 and        and
                               Student     Dept
                               Services   Support
                               Systems
                                          Internal
•                                and
    Enterprise Business                   Support    •   Policies and procedures
                                 Data
    Requirement Development                          •   Business Continuity
•   Internal systems                                 •   Training and Certification
    development                                      •   Outreach programs
•   Web infrastructure                               •   Internal Communications
•   Reports/BI                                       •   Web Content
•   STP management                                   •   Assessment
•   SAAS/IT liaison                                  •   System business rules
•   Business Process Mapping                             documentation
•   Dashboards                                       •   Staff Meetings
                                                     •   Divisional collaboration
Registrars
•   AIM Access
•   NCAA Eligibility
•   FERPA
•   Budgets

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Organizational adjustments

  • 3. Driving Factors • Align vision and services • Adjust to the changing landscape • Redundancy and backup • Stronger more personalized service • Provide more opportunities for advancement
  • 4. Timeline • When – will probably take 6 mo or a year to flesh out needs, job descriptions, align skills, etc. • Office remodel – conversations will occur immediately so we can get a cost estimate for resource planning.
  • 6. Proposed Quadrants Alumni and College and Student Department Services Support Systems and Internal Data Support
  • 7. Alumni and Student Services • Frosh Registration Alumni and College • Transfer Evaluation Student and Services Dept • Records Support • MyMAP/Registration Systems • Imaging/Data Processing Internal and Support • Petitions Data
  • 8. College and Dept Support • Graduation Services • Catalog/Curriculum College and Alumni Department • Class Scheduling and Student Support • Processional/ Services Commencement Systems • Initial Form Internal and Review/Intake (e.g., Support Data Grade Changes, etc)
  • 9. Internal Support • Policies and procedures • Business Continuity Alumni College • Training and Certification and and Student Dept • Outreach programs Services Support • Internal Communications Systems • Web Content and Internal • Assessment Data Support • System business rules documentation • Staff Meetings • Divisional collaboration
  • 10. Systems and Data • Enterprise Business requirement development Alumni College • Internal systems and and Student Dept development Services Support • Web infrastructure • Reports/BI Internal Systems Support • STP management and Data • SAAS/IT liaison • Business Process Mapping • Dashboards
  • 11. Overview • Frosh Registration • Graduation Services • Transfer Evaluation • Catalog/Curriculum • Records • Class Scheduling • MyMAP/Registration • Processional/Commencement • Imaging/Data Processing • Initial Form Review/Intake • Petitions (e.g., Grade Changes, etc) Alumni College and and Student Dept Services Support Systems Internal • and Enterprise Business Support • Policies and procedures Data Requirement Development • Business Continuity • Internal systems • Training and Certification development • Outreach programs • Web infrastructure • Internal Communications • Reports/BI • Web Content • STP management • Assessment • SAAS/IT liaison • System business rules • Business Process Mapping documentation • Dashboards • Staff Meetings • Divisional collaboration
  • 12. Registrars • AIM Access • NCAA Eligibility • FERPA • Budgets