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Introducing QualCampus All-in-One Education ERP Management Software
- 1. School, College, Institute Campusmanagement software EERP – Enterprise Education Resource Planning
- 2. Lets start with somequick facts
- 3. Image: toastytech.com, hampton-ridge.com •Started in 1998 the ‘Campus’ and a hospital management software were launched. • The ‘Campus’ was an ERP like system for education industry. The concept of ERP was not as prevalent at that time in India as we find it today, let alone the institute ERP. • The very fact makes us call ourselves, one of the pioneers in institute Management System in India. • The ‘campus’ witnessed a good growth, but the venture couldn’t grow further.
- 4. • With afresh start in 2007 the Qualsoft Technologies was born and started offering e-Institute (institute ERP) and various other solutions in the gamut of software and hardware. • Within the couple of years it was serving clients from India and abroad and also bagged an award from Oman for a web project. • The company moved to the next level and became Pvt. Ltd. in 2009. • Its credibility further increased by ISO 9001:2008 certification. • In 2011 the ‘e-Institute’ was recognized as a ‘maverick software’ for institutes by Lokmat Group. • By 2014 the ‘e-Institute’ had emerged as the star product and had bagged several clients from India and overseas. • In 2015 our office was moved to one of the attractive locations in Mumbai. We also started focusing more on education industry.
- 5. Our education ERPhas served around 360+ educational setups (India & Overseas) serving around half a million+ students, principals, faculty and other staff members
- 6. Lets look atit from some one else’s point of view
- 7. Dr. Benny isvery respectable authority from Bishop’s House. Our educational ERP Software is used by several convent institutes administered under him like St. Joseph’s, St. Francis, St. Augustine, Little Flower, St. George Rev. Dr. Benny Kallikatt (M.A. B. Ed., Ph. D.), Catholic Diocese Of Aurangabad - VICAR - GENERAL & CHANCELLOR, - FINANCIAL ADMINISTRATOR & ESTATE MANAGER - CONSULTOR - MEMBER OF DIOCESAN FINANCE COMMITTEE - DIOCESAN PRIEST - VICE PRESIDENT & SECRETARY OF THE institutes RUN BY THE DIOCESAN TRUST - DIOCESAN DIRECTORS OF SOCIAL COMMUNICATION
- 8. Letter of appreciationfrom the Advanced Generations institutes Saudi Arabia http://ags.edu.sa
- 9. … and manyothers from our 360+ clients Educational Institutes • MET Group of Institutes, Mumbai • Swami Narayan Guru College, Mumbai • Poona College of Arts, Science & Commerce, Pune • MGM Group of Institutes, Aurangabad • Institute of Hotel Management (IHM), Aurangabad • Maulana Azad Trust, Aurangabad • Bugshan Group, Saudi Arabia • Dammam University, Saudi Arabia Other Clients: • ONGC, Mumbai • Ordinance factories Institute of Learning, Mumbai • Custom House, Mumbai Who is using our solution/s?
- 10. Your Institute • Aboutyour Institute • Goals and objectives • Motive to go digital • Pain points • Expectations from the automation system • Decision makers • Tentative timeline
- 11. Lets get intodetail
- 12. Considering the potentialof our ERP solution for the Education industry we have merged our solutions for institutes and colleges under one identity the ‘QualCampus’
- 13. What is QualCampusand what potential are we talking about? Entire University College Institut e Chain of Institutes Chain of collegesMulti institute campus
- 14. Integrate data acrossyour Campus & Departments
- 15. It Has …. Caliber …to automatetasks and save your time and efforts Accountability ..of the activities as it brings transparency in the system Measurability …of metrics in different departments for your analysis Portability …being on cloud it can run on any operating system or any device Utility …as it connects all the departments and ease the management Scalability …it can work with institutes with any number of student capacity
- 16. NGOs Competition / Scholar ships Bodies Corporate CSRs Education Board Student Exchange Programs Ministry of HRD Municipal Authorities Govt. Policy Makers NAAC, AICTE, NBAand others Primary Stakeholders Secondary Stakeholders Tertiary Stakeholders Secondary Stakeholders Tertiary Stakeholders The Ecosystem Guests/ Experts Higher Education Institutes Incubators
- 17. Inter-link all the departments Equipkey stake holders with right tools Automate tasks & utilize data to make decisions
- 18. Inquiry Homework/ Assignments Visitor Management Front Office Recruitment Fees Notices Accounting Hostel Training & Development InstituteInfo Digital Repository. Payroll Question Bank Employee Survey Student Info Examination/ Results CRM LMS Employee Appraisal Class Info Quiz Stores Transport Accreditation Library Results Alumni Facilities Management Time Table Sports Placements Health Management Attendance Pocket Money CSR Lesson planning Scholarships SMS CDM Master settings Committee Management User Activity Management QualCampus Portfolio And more… Online Admission Budget Marketing OPAC Document Management Parent – Teacher Meet Task mgmt. Integrations Student/ Parent Portal Employee Self Service Principal’s Dashboard
- 19.
- 20. Let’s see whogets what…
- 21. Centralized information of all theinstitutes – running under one society/ Trust Quick SMS and Email facility Can send chat messages to online users Timely This will ease decision making process Remove the need of collecting data from different departments and institutes campuses Timely Summary Information about the Fee, Attendance, Exams, etc. The Management Centralized Data SMS and Email Practice the data driven approach, Make informed decisions Access data anytime from our cloud servers. 24x7 Useful statistics related Academic Year wise Admissions Fees collection
- 22. • Save coston inventory (Stationary, Sports Goods etc.) • Create a Tech Savvy Image of your institute • Increase the speed of operations • Make data driven decisions (….Not by your gut feelings) • Follow International Standards and practices • Utilize resources to the optimum • Inter-link all the departments • Enforce discipline & transparency Key Takeaway for the Management
- 23. Admin Dashboard ManageAccess Rights and Users SMS and Email Useful statistics related Academic Year wise Admissions Fees collection Student and Employee’s attendance chart Daily fees collection etc. Can check activity reports of different users. Can allow and restrict a user from any action Quick SMS and Email facility can send chat messages to online users Timely Easy decisions, quicker turn around, Save time Control over activities Timely Summary Information about the Fee, Attendance, Exams, etc. Customization Can add new fields on forms No dependency on Tech or IT team The Admin/ Principal
- 24. • Save time..lots of time (Let the software do the work) • Reports are generated by the click of a mouse (Save efforts) • Keep a track of stuff happening around • Boost productivity & efficiency • Eliminate errors • Maintain Academic & Financial records centrally Key Takeaway for the Admin
- 25. Lesson Planner ClassWise Attendance (integrate biometrics) Notices Plan for the upcoming lessons in different classes and for different subjects check student’s attendance Receive institute notices online save time and efforts No manual attendance system needed anymore No Paper Notice circulation Student Performance Create student’s mark sheet Save Time Mobile App Feedback from Parents/ Teachers Interaction made easy Teachers
- 26. • Save time(Let the software do the work) • Grow on the learning curve of technology usage in education • Reports are generated by the click of a mouse (Save efforts) • Keep a track of student activities • Stay in touch with parents and the management • Eliminate errors • Send notifications via SMS and emails Key Takeaway for the Teachers
- 27. Fees Collection Student Bank Account Library Savetime and efforts Transparency in transaction with parents and students Bring discipline, encourage students to read, keep track of books and manage inventory, identify sincere students & regular visitors Accountant Data export facility to Tally Non Teaching Staff User Friendly with fees collection forms and settings Can manage student in institute bank account – Deposit and Withdrawal Lets you perform library management Tasks Financial Accounting Package
- 28. • Get ridof the paper and pen method of getting the stuff done • Accountants can integrate with Tally (They know how easy this can get) • Librarian can forget their entry register, computer does all the work (quickly) • Help students develop a healthy reading habit • Maintain transparency across the different functions • Help management in optimum utilization of resources Key Takeaway for the Non Teaching Staff
- 29. Notifications Knowledge Base Access Willreceive various Notifications Help in studies. Learning beyond the books Upcoming Events - Exams - New Assignments - Performance - Fees Balance etc. Digital Library will help in studies by providing various syllabus related presentation, videos and important material for students Students
- 30. • View Homeworks, reports, assignments, activities etc. • Stay up to date by receiving notifications from Teachers, admins etc. • Grow on the learning curve of tech supported education system Key Takeaway for the Students
- 31. Child’s Performance Child’s Feesstatus Pocket Money Account Status Check student’s performance on his log Check the fees balance and paid amount for his child/children respectively Transaction Details Convenient as it saves time and efforts No dependency on Accountant and Cashier Track student’s different withdrawals with date, amount and reason of withdrawal Child Health Prescription Letters Check for Medical Check up details organized by institute, and what Doctor have suggested to the child Notifications GPS Android App Alerts and notifications from institute Upcoming Events - Exams - New Assignments - Performance - Fees Balance etc. Track the institute bus Location and speed of the bus can be checked online. Fee & Attendance Interactive app Parents
- 32. • Monitor progressof their child effortlessly • Keep a track of fees and other expenses • Stay up to date with notifications and alerts • Be the active stakeholder in their child’s education system • Help in building institute reputation Key Takeaway for the Parents
- 33. You get increased automation Youget reduced number of steps You get transparency in your system
- 34. How QualCampus canhelp at every stage? Strategic (Long Term) Tactical (Annual) Operational (Quarterly) • Daily Tasks • Invoices and Receipts • Accounts • Exams etc. • Class Management • Time Table • Syllabus • Homework • Activities etc. • Fees • Transport • Attendance • Visitors • Events etc. • Exams • Fees • Annual Plan • Budget • New Admissions • Results • Student Promotions • Employee Appraisals • Picnic Plans • Contract Renewals • Audit • Teaching Plan • Vision • Mission • Reputation • Values • Brand Equity • Status • Positioning • Profit Center • Growth • Strategic Planning • Awards • Recognitions
- 35.
- 36. Module Features • BasicSettings • Language • User Access Controls • Managing Users • Managing Academic and Financial year • Employee’s Data • Customization • Various Reports • Manage institute’s hierarchy - Society – institutes – Sections – Departments – • institute Directory • Send SMS and Email to directory’s contact list • institute related reports • Online/offline enquiry data - media wise • Reports of enquiry received • Send SMS and Emails for Admission reminder to VALID enquiries • Set enquiry priorities – VALID, INVALID and VALID FOR NEXT YEAR Admin Institute Info Admission Enquiry
- 37. Module Features • StudentAdmission • Parents’ Data • NRI Student’s Data • Admission Cancellation • Report – ID Cards, Cast Category wise student details, contact and birthdays • Applications – Admission Slip, No Dues Applications • Certificates –Bonafide, Character, Nirgam Utara (Before and After), Leaving Certificate, etc. • Class and Divisions • Class and Subject Teachers Allocation • Division and Roll No. assignments to Students • Class De-Allocation • Promotion to next class • Lesson Planner • Question Paper Generator • Reports • Student Group settings • Class and Group Wise Structure • Quick receipt and SMS after each receipt to parent of balance amount • Outstanding and other reports Student Info Class Info Fees
- 38. Module Features • Onlinehomework assignments • Cancellation or rescheduling submissions • Reassignment of homework to set of students • Reports • Auto generation of time table with basic constraints • institute time-table report • Class and teacher wise time table reports • Online Notices for General Announcement, Loss and Found, Events, and Meetings • SMS notifications for Meetings Homework Time Table Notices
- 39. Module Features • BiometricAttendance integration • Attendance register maintenance • Reports • Send SMS facility to group of students and employees for Holidays • Can create template messages and send as and when required • Quick SMS facility on each individual form • Total fees collection SMS for a specific date to management concern • Bus Transportation management • Bus, Driver and Service Provider Data • Stop and Route wise fees collection • Fuel log book • Driver ID Card • Reports Attendance SMS Transport
- 40. Module Features • HostelBuilding, Room type wise rooms & billing • Room for guests • Student Allocation and Fees Collection • Student Behaviour • Warden and their ID Cards • Reports • Academic Events • Programs and Competitions • Invitation Cards • Reminder to Guests • Results, SMS and Email integration • Event Budgeting • Customer Relationship Management • External Agencies’ data who drive admissions • Agency wise admission record • Company or agent’s contact data • Agent’s fees Hostel Events CRM
- 41. Module Features • Maintaininstitute’s security and visitors • Visitor ID cards • Permissions for visitors • Visitor and Vehicle logs • Reports • Manages institute’s inwards and outwards • Couriers • SMS and email integration • Student bank System • Deposit and Withdrawal (with slips) • Maintains Withdrawal reasons • Passbook and various other reports Visitors Front Office Pocket Money
- 42. Module Features • Managesactivity other than curriculum • Student’s allocation in activity and its fees • Student’s attendance and performance in the selected activity • Reports • Students Medical check-up details • Prescription letters and updates to parent • Expenditure details • Reports • Institute Inventory • Financial Year wise auto inventory update • Purchase • Follows standards of purchase • Issue and return • Sales • Reports Activities eMedico Stores
- 43. Module Features • Messmanagement • Manages mess inventory, attendance • Government approved reports for MidDay Meal integration as well • Digital Repository (PPT, PDF, Videos, Audio, Books, etc.) • Upload study material for students/teachers • Online studies • Issue and Return • Barcode generator • Magazine and newspaper subscription and daily entry • Reports Mess Knowledge Base Library
- 44. Module Features • Salarystructure of employees and pay slips • Recruitment rounds and results • Insurance and loans • Reports • Alumni Committee • Alumni Events • Alumni Contributions • Alumni Mentors for current students • Alumni Newsletters, Groups, Polls • Alumni involvement in placements • Alumni Feedback • Send Notification to Parent and Staff for attendance and Fees related data on Android App • Other notifications • Feedback HRM & Payroll Alumni Android App
- 45. Module Features • Examinationpatterns as per the norms of different educational boards across different countries • Student’s marks entry • Reports • Student Course tracking • Reports • Bulletin Boards/ Discussion Forum • MOCK/Practice Test/ Quiz • Admin Login for content upload • Messaging/Chat - Faculty to student • Offline version for content viewing • Encryption for the Content • Task and Work assignment to employees • Notifications • Reports Examinations LMS Task Management
- 46. Module Features • FinancialAccounting package with provision for export to Tally • Separate module for all the reports at one place. Specially designed for Super Admin and Admin role to check reports from different modules at ONE place • Tracking the institute bus activity for various routes Accounting Reports GPS
- 47. Module Features • CVbuilder • Manage placements & internship programs • Create placement plan with real- time status tracking • Monitor & evaluate placements • Configure eligibility criteria • Allocate students for placement • Configure letter & email templates • Automatic notifications via email & alerts • Collaborate with students & employers • Student feedback system • Vendor Contracts • Maintenance Management System • Helpdesk • Facility Booking System • Time and Attendance System • Building Management System Integration • Parking Management • SAR report in a few clicks • Easy evaluation of OBE, PEOs, COs and POs • Hassle free documentation • No need to collect the data manually • Save teachers from documentation efforts Placement Facilities Management Accreditation – NBA/ NAAC
- 48. Module Features • QuestionsGeneration • Quiz availability • Results dissemination • Candidates performance report • Results generation • Toppers list • Students performance analysis • Teachers performance analysis • Create tournaments • Schedules • Results • Felicitations • Trophies Quiz Results Sports
- 49. Module Features • Createsurvey • Feedback collection • Ratings • Analysis & Reports • Set criteria • Assessments • Approval cycle • Reports • Content request generation by teaching staff members • Task delegation to the content team by authorities • Task completion • Feedback • Approval by teacher Employee Survey Employee Appraisal Content Development
- 50. Module Features • CSRevents entries • Manage vendors to sell/ purchase goods for charity • Sponsors • Guests • Crew/ Volunteers • Employee training requirement • Training schedule • Topics • Internal and external experts/ trainers • Feedback • Requirement Generation • Ads • Resume collection • Interview schedule • Results • Merit List • Offer letter generation • Candidate joining CSR Training & Development Recruitment
- 51. Integrations Already using asoftware for office work? Looking to leverage the capabilities of the software to next level? we’ve got you covered. You can now integrate the data with your existing software or hardware QR code SMS GatewayPayment Gateway
- 52.
- 53. Modes of deployment Onpremise CloudOn premise Cloud - SaaS • The software is installed on your server at the campus • The onus of the data and its security lies on you • People only when present inside your campus can access the software • You need to pay one time software license fees • You also need to pay Annual Maintenance charges • The software is installed on your server at the campus • The onus of the data and its security lies on you • People can access the software from anywhere • You need to pay Annual Maintenance charges • There is no need of installation • You can start using the software immediately • We are responsible for your data and its security and also the maintenance • Anyone can access the software from anywhere with any device • No need to pay any annual maintenance charges
- 54. Stages in implementation IndividualInstitute Meeting & Requirement Gathering Story Boards Corrections/ Approvals Development Testing Go Live
- 55. Customize Didn’t like something from theready to use version of the software? Worry not you can customize it as per your unique taste
- 56. Apart from thecore features of QualCampus we are happy to provide some customized solutions for the following areas Audio Visual Library Publication DMSLMS Learning Management System Document Management System
- 57. • Support –Technical and business • Auto Data backup and recovery • Reminders for version updates and licensing • Regular updates in the current application • Customer feedback and suggestions are always in the discussion with panel meeting of Business Analyst • Meeting with various Education Officers and dignitaries working in Education sector, for improvement in the Application and to help the institute progress. Customer Satisfaction
- 58. Are you ready? Icons: flaticon.com/authors/prosymbols Contact us: Phone:+91-8805012956/ +91-9930705653 Web: www.qualsofttech.com Email: info@qualsofttech.com