Ruby Seward has over 12 years of experience as an executive assistant providing wide-ranging support including calendar management, travel arrangements, presentations, reports, and event planning. She has worked for companies in media, entertainment, real estate development and executive coaching. Seward is skilled in Microsoft Office, multi-tasking, meeting deadlines, and maintaining confidentiality.

1. Ruby A. Seward | Executive Assistant | 19043 Capehart Drive, Montgomery Village, MD 20886 (917) 674-4245 ▪ rubyseward63@gmail.com
Qualifications Summary
Accomplished and energetic executive assistant offering more than 12 years’ experience coordinating, planning and supporting daily
operational and administrative functions. Provided independent/team player support and a high level of confidentiality. Areas of
expertise include: communications, handling multiple tasks simultaneously, judgment and decision-making.
• Demonstrated ability to provide wide-ranging support for executive-level staff, excel at scheduling meetings, coordinating
travel and managing all essential tasks
• Proven track record of accurately completing assignments, reporting, information management, marketing support activities
within demanding time frames
• Adept at developing and maintaining administration processes that reduce redundancy, improve accuracy and efficiency and
achieve organizational objectives
• Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities
and resolve issues in initial stages
Work Experience
Solomon Page (Staffing Solutions & Executive Search)
Viacom - BET NETWORKS Media Digital Ad Sales (Entertainment) | New York, NY
Executive Assistant 08/2011-11/2015
▪ Responsible for the SVP and VP’s extensive calendar management and coordination of meetings and video conferences
▪ Arranged domestic and international travel, itineraries, agendas and dining entertainment
▪ Processed and submitted weekly travel and entertainment expense reports via concur software and excel
▪ Coordinated events planning locally and long distance for agencies and clients for award shows, training and seminars
▪ Created PowerPoint presentations edits, revisions and proofing for new business ventures
▪ Prepared organizational charts, quarterly goal reports, spreadsheets, mass mail merges, and status reports
▪ Coordinated and processed new hires with IT support for office space, computer access, phone setup and photo ID’s
▪ Liaison between all impacted departments to ensure proper communications and reporting practices
Solomon Page (Staffing Solutions & Executive Search)
Madison Square Garden Entertainment | New York, NY
Executive Assistant 11/2010-07/2011
▪ Provided managerial-level administrative support for the Executive Vice President
▪ Organized color codes details of calendars, travel arrangements, special events and PowerPoint presentations
▪ Managed accurate and timely writing, editing, and preparation of final copy from draft to distribution for RFPs
▪ Effectively worked closely with the partners to coordinate, and launch hard copy and or email campaigns
▪ Conducted extensive Internet research on competitors, potential acquisitions and potential new business
Solomon Page (Staffing Solutions & Executive Search)
Viacom BET Media Broadcast Sales (Entertainment) | New York, NY
Executive Assistant 09/2010-11/2010
▪ Provided administrative support for three Vice Presidents
▪ Managed busy calendars, scheduled meetings, coordinated travel and expense reports
▪ Skillfully managed, and hosted numerous client seminars creating invitations and booking venues
Forest City Ratner - (Commercial Real Estate/Barclays Center) – Development | Brooklyn, NY
Executive Assistant 07/2010-08/2010
▪ Composed correspondence, proofed, and edited press releases ensuring accuracy
▪ Proficiently planned events to ensure best rates by skillfully negotiating with suppliers and vendors
Forest City Ratner - Executive Assistant 05/2006-10/2008
▪ Provided high-level administrative support for the Executive Vice President and Vice President
▪ Managed calendar, travel arrangements, expense reports, proposals, and special events for clients
▪ Composed complex documents, contract agreements, financial statements and presentations
WJM Associates, Inc., (Executive Coaching Consulting Firm) | New York, NY
Executive Assistant 10/2005-04/2006
▪ Demonstrated superior administrative support to CEO, including calendar management, travel arrangements and expense reports
▪ Prepared timely dissemination of company reports, proposals and slide presentations for board meetings

2. Skills: Microsoft Outlook, Microsoft Word, Excel, and PowerPoint, Critical thinking and Coordination
Education: University of Phoenix, Associate of Arts | Criminal Justice