Retrospectives Workshop Are you struggling with retrospectives? Do you find it hard to get value out of them? Are you looking for tricks to make them amazing all the time? Come join us for a Retrospective workshop! The twelfth principle of the Agile manifesto says: At regular intervals, the team reflects on how to become more effective, then tunes and adjusts its behavior accordingly. We cannot understate the importance of this practice; if you only use one Agile practice, use Retrospectives. Retrospectives enable your team to inspect and adapt by looking at your results, and altering your plans to match reality. If you do not allow time for improvements, your team will always be in 'firefighting' mode. In this meetup, Dag will elaborate on a few facilitation concepts, and invite the group to participate in a workshop. The workshop will teach you additional tips and tricks to make your retrospectives GREAT! Agile 101 - Transitioning to Agile Simon will facilitate a discussion how to run a successful transition to Agile from total chaos, or total waterfall.

1. Retrospectives
Agile Ottawa Meetup Oct 2015

3. Foundations of Great Retrospectives
Safety
Retros examine ‘what could have gone better’
Emotions and defensiveness can come into play
Failures happen in complex environments (like your organization)
It is easy to look back and find causes - but not vice versa
Most failures are a result of unpredictable interactions in a complex adaptive
system

4. Foundations of Great Retrospectives
Safety - The Blameless Post-Mortem
What actions were taken over time?
For each contributor
What effects were observed?
Expected results?
Assumptions made?
Understanding of events as they occurred?

5. Foundations of Great Retrospectives
Have an agenda
Have a goal
What has happened recently? Do we want to reduce build failures?
Plan your activities
Know how much time you are going to use for each step
Set the stage - 6 min
Gather data - 40 min

6. Foundations of Great Retrospectives
Understanding facilitation
Manage the process, not the content
Ask for permission to interrupt - ‘time check, we have another minute’
Introduce activities, monitor the activity, then debrief
Manage the meeting dynamics
Parking tangential conversation
Stopping the blame game, encourage ‘I’ language

7. Foundations of Great Retrospectives
Facilitation skills
Active listening
Positive attitude
Professional behaviour
Competent with activities and tools
Well prepared, well organized

8. Retrospective Structure
1. Set the stage
2. Gather data
3. Generate insights
4. Decide what to do

9. Set the stage
Greet people as they come in
Welcome
Thanks for the time
State the goal
Remind people of the meeting length
Ask everyone to say something
Psychologically, people are more engaged and willing to participate

10. Set the stage
Use a working agreement created by the team
No cell phones
No laptops
Everyone participates
Blameless retrospective ...
Have an agreement before you encounter conflict
How do we solve our problems?

11. Gather data
Quantitative Data
Velocity
Milestones
Defect counts …
Qualitative Data
How was the iteration?
What events made you mad, sad, glad?

12. Generate insights
Why?
What helped us succeed?
What patterns do we see?
Investigate deficiencies
Example Activities
Brainstorming, 5 whys, force field analysis

13. Decide what to do
We have some possible improvements - pick 1 or 2
A long list is overwhelming
Treat them as experiments
Take Action
Who is going to do what, by when?
Assigning it to the team means it’s someone else’s job
Focus on what the team can actually do

14. Close the retrospective
Be Decisive
‘OK, finishing the retrospective ...’
Make sure results are recorded
Quickly review outcomes and commitments
Occasionally review prior commitments
Occasionally retro the retrospective
How engaged are we?

15. Change the activity for each step occasionally
Keep energy and engagement up
Apply different techniques for different problems
Modify the steps or use a new process
When your retrospectives are mature
Tip: Change your Activities

16. Reference and Resources
Agile Retrospectives: Making Good Teams Great: https://pragprog.com/book/dlret/agile-retrospectives
Presentation: Agile Retrospectives: Making Good Teams Great!: https://www.youtube.com/watch?v=w8w-dFrmovQ
Fifty Quick Ideas To Improve Your Retrospectives: https://leanpub.com/50quickretrospectives
Blameless PostMortems and a Just Culture: https://codeascraft.com/2012/05/22/blameless-postmortems/
Retrospective Wiki: http://retrospectivewiki.org/index.php?title=Main_Page