Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications
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Today’s law practice requires you to be uber efficient with your time. But, how is that possible when you’ve got a slue of never-ending moving pieces - from administration, marketing, finance, case management, legal research, and more? You need a central repository for storing and using information that you need on a daily basis. Evernote (and alternatives such as OneNote and Apple Notes) is solution. Evernote is a memory aid for everything we do. Implement it into your practice and you can look forward to more available time and a clearer mind for focusing on billable tasks.
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Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications
- 1. Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications Connecticut Legal Conference 2016 Presented by Heidi S. Alexander, Esq.
- 2. Agenda • What & How • Popular Programs • Evernote in Law Practice
- 5. “Your brain offloaded to a server. It’s Google for the Web of your life. It’s a spotlight on dark matter of your universe. It’s a tool for converting your smartphone from a time killer to a time saver.” ~ Phil Libin, Co-Founder of Evernote
- 6. The Big Four
- 7. Google Keep v. Apple Notes • Free • Web, iOS, Android • Save content from the web • Save photos and audio • Labels • Free • Mac and iOS only • Save content from the web • Save photos, audio, handwriting • Lock down notes
- 8. Evernote v. OneNote • Free + premium options • Search heavy • Save photos and audio • Labels • Free (mostly) • Better analogy to paper notebook • Save photos, audio, handwriting • Lock down notes
- 9. Devices • Android • Apple • Blackberry • Windows • Web Pricing • Basic = Free • Plus = $24.99/yr • Premium = $49.99/yr • Premium for Business = $12/user/mo https://evernote.com/pricing/ https://help.evernote.com/hc/en-us/articles/209005157
- 10. Resources • Blog: blog.evernote.com • Help & Learning: https://help.evernote.com/hc/ en-us • Evernote as a Law Practice Tool (forthcoming, ABA Law Practice Division Publication)
- 11. A Look Inside
- 12. Workspace
- 14. Notes
- 15. Notebooks + Stacks Notebook Stack
- 16. Tags
- 17. Notebooks v. Tags • Notebook Limit 250 • 1 Notebook per Note • 1 Level of Organization • Tag Limit 100,000 • 100 Tags per Note • Multiple Levels of Organization (Nested Tags)
- 18. Search • Images and PDFs • Globally • Within specific Notes and Notebooks • Tags • Descriptive search
- 19. How To . . .
- 20. Add Content
- 21. Text and Audio
- 24. From the Web
- 25. From E-mail • Evernote E-mail Address (Plus and Premium) • Web Clipper (Gmail) • Evernote Add-On for Outlook
- 26. Share Content
- 27. Sharing via Public Note Link
- 28. Tip
- 30. Sharing via Work Chat
- 31. Annotate Content
- 32. Annotation
- 36. Tip: Create a Table of Contents
- 37. Legal Research
- 38. Marketing
- 40. Case Management
- 41. Pending Matters
- 42. Open Matters
- 43. Tip: Use Internal Links
- 44. Productivity + Time Management • Read Later • Checklists • Getting Things Done
- 45. Security
- 46. Vetting Evernote • Evernote does not own your data • Evernote stores data in “multiple redundant servers, storage devices and off-site backups” in the U.S. monitored 24/7 and accessible only to Evernote employees • Evernote does not freely share information in response to 3rd party requests (i.e. search warrant required and user notification) • Data is encrypted in transit, but not at rest www.evernote.com/security
- 47. Securing Evernote • Strong passwords • Two-step verification • Passcode lock • Local notebooks • Text encryption
- 48. Text Encryption