What You Need to Know About Starting a Digitization Project Workshop
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This document provides an overview of the digitization process for libraries, covering topics such as planning a digitization project, collection selection, copyright issues, funding, hardware and software requirements, access methods, community involvement, preservation, and marketing a digitized collection. It discusses why libraries digitize collections, how to select materials for digitization, whether to digitize collections in-house or outsource the work, budgeting and staffing needs, and standards for file formats and metadata. Tips are also provided on working with volunteers, vendors, and other organizations during the digitization process.
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What You Need to Know About Starting a Digitization Project Workshop
- 1. DIGITIZATION FOR BEGINNERS Susanne Caro Mansfield Library 1/20/2016
- 2. What we will cover • Before you start • Copyright • Community interaction • Funding • Marketing • Preservation
- 3. Before you start… Why Digitize • Increase access • Preservation • Marketing your library and collections • Community expectations • Administrative expectations
- 4. Planning • Collection selection • In-house or outsource
- 5. Collection Selection • Interest/ uniqueness • Representation • Copyright issues • Scanning and Storage • Condition • Access methods
- 7. Representation • Does your collection reflect your community?
- 8. In-house or Outsource? Budget and Staff Scanning Access/ hosting Preservation
- 9. Budget and Staff • Equipment • Staff • Volunteers • Reoccurring expense
- 10. Working with volunteers • Find interested parties • Determine comfort level • Use volunteers to test equipment /software • Document procedures/ create guides • Give credit
- 11. Hardware Scanner • Desk top (flat bed) $200+ • Large format $2,000+ • Book Scanner $10,000+ • Digital Camera $50.00 + Per page scanning: .10- $1.30 per page
- 13. Hardware/ Software Computer • Scanning software • Additional memory • Metadata program • Server
- 14. Access methods Library website • Control over appearance • Branding • Easy to link to collection Hosted • Migration and preservation • Off-site storage • Multiple servers
- 15. Access
- 17. Preservation
- 18. Working with vendors Scanning • Check references • Check previous work • Give detailed specifications • Get a sample • Get copies of master files
- 19. Hosting How will the files be accessed? Are there multiple servers? How often are files monitored? What will happen if files are damaged? If contract is terminated- what happens to the files?
- 20. Copyright issues • Is it public domain? • Can permission be obtained? • Should you include a copyright statement? • Do you collect copyright information with donations?
- 21. Public Domain and Creative Commons: A Guide to Works You Can Use Freely
- 24. Partnering Interested parties/ organizations Like-minded organizations • State Libraries/ archives • Universities • Consortiums
- 25. Preservation • File types • Maintaining • Monitoring • LOCKSS (lots of copies keeps stuff safe) • Metadata • Standards
- 26. File types Thumb nail • Gif Access • JPEG Master • Tiff
- 27. Maintaining • Monitor • Migrate • Emulate
- 28. LOCKSS • Multiple servers • Multiple locations • Multiple formats
- 29. Metadata
- 30. Standards • Northeast Document Conservation Center • Library of Congress Digital Preservation Resources
- 31. Funding- Grants and Gifts • Grants IMLS Guidestar Foundation Center • Gifts • Fundraising
- 32. Marketing • Facebook • YouTube • Twitter • Postcards • Bookmarks
Editor's Notes
- The Swait Family in Banning, California
- Aveline House Hotel, Fort Wayne IN: during fire of 3 May 1908.
- Kansas Collection and Kansas City, Kansas Public Library Yearbook Collection- 2003 Harmon High School
- Fair use checklist by Kenneth Crews and Dwayne K. Butler. Image is part of a chart from tammys libguide
- Shades of L.A.: African American Community , A family portrait with, from left, Ruth with violin, Lettie, Oliver, Robert and Gladys Lishey at home in Watts