Practical Encryption Tips and Tools
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You have a professional obligation to protect your client’s confidential information. An obligation that has taken on new dimensions in the digital age. Expanding your technological know-how will help take the fear out of digital practice and help you maintain competency (now required by Rule 1.1). While there is still no requirement to encrypt all client communications, it nonetheless remains the best way to protect sensitive client data, and should be used in certain circumstances. This session will demonstrate how to encrypt sensitive client data using simple and practical tips and tools. You’ll learn, - What systems and information should be encrypted - How to encrypt hard drives, documents, emails, and mobile devices - Tips to make encryption easy for both attorney and client
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Practical Encryption Tips and Tools
- 1. PRACTICAL ENCRYPTION TIPS AND TOOLS CBA LEGALTECH CONFERENCE HeidiAlexander CTBar
- 3. RULE 1.6 CONFIDENTIALITY OF INFORMATION ▸ “(a) A lawyer shall not reveal information relating to representation of a client unless the client gives informed consent . . . .” ▸ “(e) A lawyer shall make reasonable efforts to prevent the inadvertent or unauthorized disclosure of, or unauthorized access to, information relating to the representation of a client.”
- 4. INADVERTENT DISCLOSURE DEFINED “Inadvertent disclosure includes threats like leaving a briefcase, laptop, or smartphone in a taxi or restaurant, sending a confidential e-mail to the wrong recipient, producing privileged documents or data, or exposing confidential metadata. Unauthorized access includes threats like hackers, criminals, malware, and insider threats.” - Encryption Made Simple for Lawyers
- 5. ENCRYPTION IS A SOLUTION. Ima Torney
- 6. REQUIRED? ▸ Under ordinary circumstances, NO ▸ But, YES for: ▸ Personal ▸ Sensitive ▸ Highly confidential information
- 8. HARDDRIVES
- 12. HARD DRIVES ▸ Mac ▸ http://www.lawtechnologytoday.org/2015/01/how-to- encrypt-data-on-your-mac-in-a-few-simple-steps ▸ PC ▸ https://support.microsoft.com/
- 15. EXTERNAL DRIVES ▸ Mac ▸ Right-click on drive > Encrypt ▸ http://www.lawtechnologytoday.org/2015/01/how-to- encrypt-data-on-your-mac-in-a-few-simple-steps/ ▸ Windows ▸ Right-click on drive > Turn on BitLocker ▸ http://www.techrepublic.com/blog/windows-and-office/ secure-your-usb-drives-with-bitlocker-to-go-for-windows-7/
- 16. FILES + FOLDERS
- 19. WORD, EXCEL, POWER POINT ▸ Microsoft Office password protection feature ▸ Mac - https://support.office.com/en-us/article/Password- protect-a-document-3e2d1a5e-2452-4546- b28e-06974fa21bec ▸ Windows - https://support.office.com/en-us/article/ Password-protect-a-document-8f4afc43-62f9-4a3a- bbe1-45477d99fa68
- 20. PDF (MAC)
- 21. PDF (WINDOWS)
- 22. PDFS ▸ Mac ▸ Print to PDF ▸ http://www.lawtechnologytoday.org/2015/01/how-to-encrypt- data-on-your-mac-in-a-few-simple-steps/ ▸ Windows ▸ Right-click on PDF > Properties > Advanced ▸ https://support.microsoft.com/en-us/instantanswers/ c5e573c5-78f0-48dd-a998-181580274cdf/how-to-encrypt-a-file
- 23. ENTIRE FOLDERS ▸ Mac ▸ Secure Disk Image ▸ https://support.apple.com/kb/ph5841?locale=en_US ▸ http://www.lawtechnologytoday.org/2015/01/how-to-encrypt-data-on- your-mac-in-a-few-simple-steps/ ▸ Windows ▸ Right-click on folder > Properties > Advanced ▸ https://support.microsoft.com/en-us/instantanswers/ c5e573c5-78f0-48dd-a998-181580274cdf/how-to-encrypt-a-file
- 24. COMMUNICATIONS
- 25. PHONE CALLS & TEXTS Signal by Open Whisper Systems https://whispersystems.org Snowden approved! https://www.eff.org/secure-messaging-scorecard
- 26. SHARING DOCUMENTS ▸ Encrypt file and attach to email ▸ Call or text with encryption key ▸ Only with info the recipient would know ▸ Pre-agreed password ▸ Secure cloud storage ▸ Client portal ▸ Encrypted email
- 27. CLOUD STORAGE
- 28. CLIENT PORTAL
- 36. OFFICE 365 MESSAGE ENCRYPTION
- 40. MOBILE DEVICES
- 41. IPHONE
- 44. ANDROID ▸ Settings > More >Security
- 45. GOING BEYOND
- 46. CLIENT-SIDE ENCRYPTION ▸ Protect your data before it leaves your computer and is uploaded to the cloud. ▸ Only you hold the encryption key. ▸ Use with cloud-based services such as Google Drive, Dropbox, Box, and OneDrive.
- 47. ZERO KNOWLEDGE
- 48. QUESTIONS? AND, THANK YOU! Heidi Alexander heidi@masslomap.org www.masslomap.org