Projects Better Faster Cheaper
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Introduction to project management for non-project managers. What is the difference between projects and everything else? And what should you do differently to get them done quickly, with the result you intended? Created by the Technology Leveraging Cooperative. Email us: mkorenchuk@tlccoop.org
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Brief introduction to project management and project management tools
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=== Drop me a note on LinkedIn if you want the PPT version ===
COVERTITLE PAGE Table of ContentsI. Integrated Projec
COVER/TITLE PAGE
Table of Contents
I. Integrated Project 1: Developing Your Project Plan
20 points
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4
b. Current Process (what do they do overall and how)
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c. Overview of the Project
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1b. decrease delivery time on all raw materials from 10 days
1c. reduce amount of rework from inspections.
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ii. General Approach (Technical and managerial)
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iii. Constraints (what could prevent the project from been completed: time, money, government tags etc)
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50 points
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30
b. Responsibility Matrix (explanation necessary!) & Personnel
20
III. Integrated Project 3: Project Risk Assessment
50 points
a. Risk Analysis*
20
b. Risk Matrices (available @ www.mhhe.com/graylarson4e)
30
*: All values selected must be explained; risks should be cited to sources if possible—Internet sites acceptable for this research)
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V. Integrated Project
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a. Resource Allocation
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b. Resolved Resource Conflicts*
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VI Integrated Project: Developing the Cost Estimates & Budget
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b. Time-Phased Budget
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5
VII Conclusion (states what you have determined; remember that goal of any project is on-time and within budget; you might want to go back to Section I to see whether your constraints were met or exceeded
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WORK BREAKDOWN STRUCTURE (WBS)
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Tell the story (who, what, when, where, how) of the company or organization for which this project is being done.
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· What does this company make or do? What is its target market? What is its financial performance?
· When was the company founded? Where was/is it located?
· How does the company operate? How effective is the company in its industry? How are its competitors placed in the market?
If using a company website, be sure to cite the source!
Current Process
What is the current process or existing scenario for accomplishing the company’s goals? In other words, how does the company conduct business? If, for example, it is a construction business building new homes, what would be the process that encompasses the company’s procedure from advertising through getting customers, doing the project and closing out the project deliverable. This current process might be something like:
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3) Send preliminary documen ...
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Course Project
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· Who founded this company? Who are its leaders?
· What does this company make or do? What is its target market? What is its financial performance?
· When was the company founded? Where was/is it located?
· How does the company operate? How effective is the company in its industry? How are its competitors placed in the market?
If using a company website, be sure to cite the source!Current Process
What is the current process or existing scenario for accomplishing the company’s goals? In other words, how does the company conduct business? If, for example, it is a construction business building new homes, what would be the process that encompasses the company’s procedure from advertising through getting customers, doing the project and closing out the project deliverable. This current process might be something like:
1) Receive customer specifications
2) Design preliminary floor plan and elevation
3) Send preliminary documents to customer
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6) Run bid through technical and legal departments
7) Ship bid to customer
8) Follow up with customer
9) Negotiate details of bid acceptance
10) Build the negotiated architectural design
11) Oversee construction budget
12) Deliver agreed upon product to customer
13) Receive payment
14) Close out project using lessons learned approach
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The project overview is a report on the project undertaking and a discussion of the general situation management finds itself in. This provides important context for the project management team to use in determining methods, approaches, and timeframes, as well as a scope.
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Objectives describe concrete outcomes that a project will meet so as to be deemed a success. Goals need to be described as specifically as necessary-but no more specifically than that. The purpose is not to artificially constrain the project but to limit the project to as wide a range of acceptable outcomes as ...
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Project TimeIST4055Chapter 6Now that you have the Sc.docx
Project Time
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Chapter 6
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Focus here is looking at the entire project, sequence the steps, and then cost them.
1
Importance of Project Schedules
Managers often cite delivering projects on time as one of their biggest challenges
Average time overrun from 1995 CHAOS report was 222%; improved to 84% in 2004 study; 74% in 2012 study; down to 51% in 2016
Time is the most precarious element of the triple constraint:
Time has the least amount of flexibility; it passes no matter what!
Scope and cost can be adjusted; time goes on regardless of what you do or don’t do.
Traditionally IT project managers have underestimated the amount of time needed to complete the tasks – they are overly confident in their abilities to get the job done and sometimes are too simplistic in their approach. You must be realistic in the time constraint. Note also that it might take you 10 hours, but you also may be working on other projects or doing daily operations too…..so time is how long and over what period of time – 10 hours spread over 60 hours.
Schedule issues are the main reason for conflicts on projects, especially during the second half of projects. So where are we now with time overruns?
2
Attitudes toward deadlines
Cultures have different attitudes about time
Individual Work Styles and Cultural Differences Cause Schedule Conflicts
3
One dimension Meyers-Briggs Type Indicator focuses on peoples’ attitudes toward structure and deadlines
Some people prefer schedules and deadlines while others do not
Difference cultures and countries have different attitudes about schedules/time
3
Time Robbers
Task rework
Calls, texts, e-mail
Land mail
Incomplete work
Lack of needed authority
Inefficient change procedures
Waiting on people
Day-to-day administration
Too many levels of review
Casual office conversations
Poorly run meetings
Micromanagement
Those activities that at first seem to be short and unobtrusive but when they are all added together can completely fill an entire work day
It is important to realize that some time increments can lead to major time wasters. This slide covers some time robbers that occur in your everyday work life.
In addition to the ones listed on the slide you can add
Poorly motivated or educated customers
Vague goals and objectives
Poor time management
Ill defined project scope
Company politics
Working on under-funded projects
4
Project Time Management
Activity Definition
Activity Sequencing
Project Time Management describes the processes and methods required to create and manage appropriate schedules to complete the project:
Activity Definition – identifies the lowest level of work on the WBS, “work packages”, that needs to be performed to create the finished product deliverable; An activity or task is an element of work normally found on the work breakdown structure (WBS) tha.
Best Practices for Successful Projects
How many times have you worked on a project and felt it was doomed from the beginning?
Do you often feel that your business stakeholders are out of alignment?
That the development team has no idea what the business stakeholders really want?
That project estimates are done by picking numbers randomly?
Come explore techniques that can be used to help your stakeholders get aligned on the scope of the project and to define in a clear way what success looks like.
By getting alignment and defining success at the very beginning a project, the project team can make commitment- based estimates and release planning that makes sense in a reasonable (2 - 6 week) timeframe.
Drs 255 project management skills
1. The document defines a project as a temporary endeavor undertaken to create a unique product or service, with defined start and end points. It is contrasted with ongoing operations.
2. Project management is defined as planning, organizing, securing, and managing resources to successfully complete a project's goals and objectives while honoring constraints of scope, time, and budget.
3. There are four key areas of responsibility for project managers: identifying requirements, establishing achievable objectives, balancing scope, time and cost, and satisfying stakeholders' needs. Neglecting any of these increases the risk of project failure.
Executing Successful Projects
The document discusses key aspects of successful project execution including defining projects and success, the steps of project management, and strategies for successful project completion. It outlines defining the scope, identifying constraints and risks, assessing available resources, creating a schedule, assembling a project team, developing and refining a project plan, requesting adjustments, monitoring progress, documenting work, and keeping stakeholders informed. An example case study and questions are also provided.
Project scope statement template v2.3
This document outlines the scope of a project to <Meaningful Title for Project>. It describes the background and need for the project, objectives, deliverables, resources, budget, and approval process. The key stakeholders are identified as the project manager, technical lead, client, and sponsor. The project will <Describe the product or service that this project will produce> to address a specific business need. Upon completion, the deliverables will be tested and signed off by the client before closing the project.
Іванна Заєць: Основи ПМа (PM’s Essentials)
Kyiv Project Management Day 2016 Іванна Заєць: Основи ПМа (PM’s Essentials)
Сайт конференції: http://pmday.org/
Спільнота в мережі Linkedin: http://bit.ly/PMDayLin
Спільнота в мережі facebook: http://bit.ly/PMDayKyivFB
Twitter конференції: https://twitter.com/LvivPMDay
1 2. project management
The document provides an overview of software project management concepts including what constitutes a project and program, factors that determine project success or failure, differences between software and other projects, types of software, common problems with software projects, and why projects need management. It also outlines the key activities in software project management including preplanning, planning, scheduling and control, and implementation/termination. Finally, it presents a 10 step process for project planning.
MIS Project management
This chapter discusses project management techniques for systems analysis and design projects. It covers creating a work breakdown structure and identifying task patterns to develop a schedule. It explains calculating the critical path and using tools like Gantt charts and PERT/CPM charts to schedule and monitor projects. The chapter also discusses risk management, project monitoring and control, reporting, and managing projects for success within budget and schedule.
ERP/SAP Project Charter
Project management methodologies change over time but one element of all projects always remains important - Project Charter. Here I am sharing a template for a medium to large implementation project type of project, for example SAP system implementation.
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- 7. INITIATE
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