A workflow is a collection of tasks and processes to accomplish a business goal according to predefined rules. Creating an effective workflow involves identifying resources, listing tasks, assigning roles, creating a diagram, testing, and training. A project management workflow system improves efficiency, allows collaboration, makes reporting easier, and keeps teams connected through centralized access and mobile functionality. The two main project management workflow methodologies are Agile and Waterfall.

1. PREPARING PROJECT WORKFLOW

2. A workflow is a collection of fixed tasks or sequences
performed to accomplish a business process according
to a set of predefined rules.
What is a Workflow?

3. • Identify your resources
• List out the tasks that should
be accomplished
• Find out who is accountable
for each step and assign roles
• Create a workflow diagram to
visualize the process
• Test the workflow you created
• Train your team on the new
workflow
• Arrange the new workflow
Steps to Createa Workflow

4. A project is generally a one off, time bound enterprise that
serves a very specific purpose and results in a very specific
outcome.
For example, a biannual large scale outdoor event is a
time bound project, serving a specified purpose and outcome.
When both the purpose and outcome have been reached, the
event is over for the year.
What is Project Management Workflow?

5. • Improves overall efficiency :- Workflow systems reduce
paper trails and keep everything in one centralized, easily
accessible place.
• Allows for collaboration :- The best project management
workflow systems have in-built social collaboration tools
that make communication easier and more cohesive.
• Makes reporting easier and more transparent :-
Workflow project management software has tools that
make reporting simpler, faster and more accurate.
• Keeps people connected :- Mobility is now the norm for
many work teams today. When your project
management workflow systems are mobile-friendly,
workers who are travelling, or off site, or telecommuting
can easily check up on project status and update their own.
Advantages of Project Management Workflow

6. Project Management WorkflowMethodologies
Agile Project Management Workflow

7. Waterfall Project Management Workflow

8. Beyond this, the benefits of using workflow
management software are in line with the benefits of
project management as a whole:
• Reduced risk
• Improved productivity
• Greater access to information
• Enhanced visibility

9. COMPARISIONBETWEENWATERFALLWORKFLOWAND AGILE WORKFLOW