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Creating a WBS A Project Management Approach May 29, 2010 Ajcon IT.com Ltd.
Why do projects fail? Lack of clarity on what’s really needed Problems avoided, covered up, or minimized Inadequate planning (the devil is in the details) Ineffective process to deal with changes or problems Lack of willingness or discipline to monitor progress Unresolved conflicts Lack of committed, dedicated resources Lack of understanding of project management
What is a project? Has a goal, defined output or concrete deliverable, and scope Has a defined beginning and ending Resources are dedicated to it, or it has a budget Has a logical sequence of activities that produce the deliverables Is usually unique, never before done, one of kind One person is responsible, the Project Team Leader
Block Diagram Example Begin End Logical sequence of events Time-Lines are included
Project Phases Phase 1 Definition Phase 2 Planning Phase 3 Execution Phase 4 Closeout Steps 1 - 3 Steps 4 - 10 Steps 11 - 12 Step 13 Planned Systemic Change (From next page) Phases 1a, 2a, 3a, 4a }
Planned Systemic Change Phase 1a :  Clarifying Expectations and Roles for Change Process Phase 2a :  Joint Discovery to Identify Priorities for Change Preparation -- Establishing a Project Team One of the most powerful means to cultivate collaboration is by working with a project team. No change agent sees all aspects of the situation in the organization -- team members help to see more of those various aspects  Phase 3a :  Joint Planning of Organizational Development Activities to Address Priorities Phase 4a :  Implementation - Change Management and Joint Evaluation
Phase 1 - Definition Find out what is wanted/needed Analyze factors, hazards, risks, and elements of practical solution and approach 3.  Define specifically what is to be accomplished, make it into a project Key Stakeholders Interviewed Complex or competing needs identified Alternatives Analyzed Hazards, risks, and factors identified Technical routes and issues identified Elements of Solution/approach identified Project definition: Goal, Objectives, Scope, Constraints
Phase 2 - Planning Identify what it will take to do the project  Decide the best approach Determine who will do each task Figure out how long it will take Calculate the project completion date and milestone schedule Calculate resource requirements and project costs Creatively optimize trade-offs to deliver the best results in the shortest time Work Breakdown Structure of Tasks Logic Task Network Detailed responsibility chart Work and duration time estimates Pert-CPM Chart Gantt Chart Workload charts Budget spreadsheets Earned value charts Risks and trade-offs managed Decision paper(s) developed Final project plan
Phase 3 - Execution Develop a baseline project plan to track progress and control costs Establish procedures to track progress against the plan Data entered into project management software.  Work loads leveled & smoothed Baseline reports and charts produced Final plan signed off by sponsor, champion, project team leader, team, and key stakeholders  Agreed procedures: Status reporting Change control
Phase 4 - Closeout Closeout the project Project completed and results delivered Project killed if unable to deliver what is needed Lessons learned captured  Documentation completed and filed Final payments made and account closed Project Close Out Report completed
A Work Breakdown Structure decomposes a project into Activities and tasks . Mission Project Goal  Statement Objective Major Step Activity Task Task Task Task Task Task Task Task Task Task Objective Major Step Objective Major Step Activity Activity Activity Activity Work Breakdown Structure Level 1 Level 2 Level 3
Project Schedule
Project Schedule
SO HOW DO YOU WANT TO PROCEED NOW? Take Home Message Plan Projects Carefully through Work Breakdown Structure
Thanks Regards,  Ashish Mittal

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Creating Wbs

  • 1. Creating a WBS A Project Management Approach May 29, 2010 Ajcon IT.com Ltd.
  • 2. Why do projects fail? Lack of clarity on what’s really needed Problems avoided, covered up, or minimized Inadequate planning (the devil is in the details) Ineffective process to deal with changes or problems Lack of willingness or discipline to monitor progress Unresolved conflicts Lack of committed, dedicated resources Lack of understanding of project management
  • 3. What is a project? Has a goal, defined output or concrete deliverable, and scope Has a defined beginning and ending Resources are dedicated to it, or it has a budget Has a logical sequence of activities that produce the deliverables Is usually unique, never before done, one of kind One person is responsible, the Project Team Leader
  • 4. Block Diagram Example Begin End Logical sequence of events Time-Lines are included
  • 5. Project Phases Phase 1 Definition Phase 2 Planning Phase 3 Execution Phase 4 Closeout Steps 1 - 3 Steps 4 - 10 Steps 11 - 12 Step 13 Planned Systemic Change (From next page) Phases 1a, 2a, 3a, 4a }
  • 6. Planned Systemic Change Phase 1a : Clarifying Expectations and Roles for Change Process Phase 2a : Joint Discovery to Identify Priorities for Change Preparation -- Establishing a Project Team One of the most powerful means to cultivate collaboration is by working with a project team. No change agent sees all aspects of the situation in the organization -- team members help to see more of those various aspects Phase 3a : Joint Planning of Organizational Development Activities to Address Priorities Phase 4a : Implementation - Change Management and Joint Evaluation
  • 7. Phase 1 - Definition Find out what is wanted/needed Analyze factors, hazards, risks, and elements of practical solution and approach 3. Define specifically what is to be accomplished, make it into a project Key Stakeholders Interviewed Complex or competing needs identified Alternatives Analyzed Hazards, risks, and factors identified Technical routes and issues identified Elements of Solution/approach identified Project definition: Goal, Objectives, Scope, Constraints
  • 8. Phase 2 - Planning Identify what it will take to do the project Decide the best approach Determine who will do each task Figure out how long it will take Calculate the project completion date and milestone schedule Calculate resource requirements and project costs Creatively optimize trade-offs to deliver the best results in the shortest time Work Breakdown Structure of Tasks Logic Task Network Detailed responsibility chart Work and duration time estimates Pert-CPM Chart Gantt Chart Workload charts Budget spreadsheets Earned value charts Risks and trade-offs managed Decision paper(s) developed Final project plan
  • 9. Phase 3 - Execution Develop a baseline project plan to track progress and control costs Establish procedures to track progress against the plan Data entered into project management software. Work loads leveled & smoothed Baseline reports and charts produced Final plan signed off by sponsor, champion, project team leader, team, and key stakeholders Agreed procedures: Status reporting Change control
  • 10. Phase 4 - Closeout Closeout the project Project completed and results delivered Project killed if unable to deliver what is needed Lessons learned captured Documentation completed and filed Final payments made and account closed Project Close Out Report completed
  • 11. A Work Breakdown Structure decomposes a project into Activities and tasks . Mission Project Goal Statement Objective Major Step Activity Task Task Task Task Task Task Task Task Task Task Objective Major Step Objective Major Step Activity Activity Activity Activity Work Breakdown Structure Level 1 Level 2 Level 3
  • 14. SO HOW DO YOU WANT TO PROCEED NOW? Take Home Message Plan Projects Carefully through Work Breakdown Structure
  • 15. Thanks Regards, Ashish Mittal